Divisional Administrator in Glasgow inGlasgow PUBLISHED TUE 8 APR 2025 Jump to job information section
NHS Golden Jubilee rCOZKAO
Job description
This is an exciting opportunity to come and join the Divisional Administration Team in the NHS Golden Jubilee University National Hospital (GJUNH) on a permanent basis.
This administration role lies within in our cross divisional team which support the clinical services which operate within the Hospital, including ophthalmology, orthopaedics and general surgery. Working as part of the team, and reporting the Divisional Administrator Team Leader, you will support the Service Managers & Directors in administration tasks & diary management while managing Rotas for Clinicians & other hospital staff. Efficient processing of SSTS is also key to the role.
You will be required to use your own initiative, in managing your workload, while regularly changing priorities within a fastpaced office environment.
NHS Golden Jubilee is open to considering flexible working options for this role.
This vacancy may close early if a high volume of applications is received so please apply early to avoid disappointment.
As a disability confident leader we are committed to ensuring our recruitment processes are inclusive and accessible to all. If you have a disability or long-term health condition covered by the Equality Act 2and need support for any stage of the recruitment process please refer to the job pack for more information.
NHS Golden Jubilee encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.
Details on how to contact the Recruitment Service can be found within the Job Pack.
This administration role lies within in our cross divisional team which support the clinical services which operate within the Hospital, including ophthalmology, orthopaedics and general surgery. Working as part of the team, and reporting the Divisional Administrator Team Leader, you will support the Service Managers & Directors in administration tasks & diary management while managing Rotas for Clinicians & other hospital staff. Efficient processing of SSTS is also key to the role.
You will be required to use your own initiative, in managing your workload, while regularly changing priorities within a fastpaced office environment.
NHS Golden Jubilee is open to considering flexible working options for this role.
This vacancy may close early if a high volume of applications is received so please apply early to avoid disappointment.
As a disability confident leader we are committed to ensuring our recruitment processes are inclusive and accessible to all. If you have a disability or long-term health condition covered by the Equality Act 2and need support for any stage of the recruitment process please refer to the job pack for more information.
NHS Golden Jubilee encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.
Details on how to contact the Recruitment Service can be found within the Job Pack.
Not sure?
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.
Requirements
See the job description for full role requirements.
Benefits
Benefits are provided by the employer and will be confirmed during your application.
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More information related to this job opportunity, from jobsincare:
Useful skills for a Divisional Administrator:
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To work as a Divisional Administrator in the UK, you will need a mix of administrative, organisational, and interpersonal skills. Here are some key skills and qualifications that are typically important for this role:
1. Organisational Skills: Ability to manage multiple tasks, prioritize effectively, and ensure that deadlines are met.
2. Attention to Detail: Precision in handling paperwork, data entry, and communication to avoid errors.
3. Communication Skills: Strong verbal and written communication skills to interact effectively with colleagues, management, and external stakeholders.
4. IT Proficiency: Familiarity with office software (e.g., Microsoft Office Suite, especially Word, Excel, and PowerPoint), data management systems, and possibly familiarity with industry-specific software.
5. Interpersonal Skills: Ability to work well in a team and maintain professional relationships with colleagues and clients.
6. Problem-Solving Skills: Capacity to identify issues and find solutions efficiently and effectively.
7. Time Management: Ability to manage one’s own time and prioritize tasks in a busy work environment.
8. Knowledge of Policies and Procedures: Understanding of the division’s policies and procedures to ensure compliance and effective administrative support.
9. Financial Acumen: Some roles may require basic financial skills, such as budgeting, invoicing, or financial reporting.
10. Project Management Skills: Experience in planning and executing projects can be beneficial.
11. Adaptability: Flexibility to adapt to changing circumstances and priorities in a dynamic work environment.
Qualifications:
- While specific qualifications can vary by employer, GCSEs (or equivalent) in English and Maths are often required.
- A-levels or a relevant degree can be beneficial.
- Experience in a similar administrative role can be crucial.
Additional Recommendations:
- Professional development courses in administration or management may enhance your skills and employability.
- Familiarity with the sector in which the division operates (e.g., healthcare, education, finance) can be advantageous.
inGlasgow
55.86167039999999 -4.2583345 Glasgow, Scotland, United Kingdom 
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