Pharmacy Administration Officer Calderdale and Huddersfield NHS Foundation Trust inHuddersfield inHuddersfield PUBLISHED
SUN 5 JAN 2025
Autonomy, The role allows you to work unsupervised and take initiative in completing tasks, fostering a sense of independence.
Contribution to Quality Care, You play a vital role in delivering a high-quality and cost-effective administration service, directly supporting the pharmacy department's operations.
Process Management, You'll be responsible for maintaining and updating vital pharmacy procedures, ensuring compliance and quality in operations.
Diverse Responsibilities, The position encompasses a wide range of duties, from managing appointments to collating training information and overseeing prescription processes.
Professional Development, The role offers opportunities to enhance administrative skills, particularly in the context of a dynamic healthcare environment like the NHS.
Supportive Environment, Working within a large foundation trust means being part of a collaborative team committed to compassionate care and community health improvement.
The Pharmacy Administration Officer at Calderdale and Huddersfield NHS Foundation Trust will provide vital administrative support to the Pharmacy Department, focusing on delivering high-quality and cost-effective services. Responsibilities include managing processes related to Pharmacy Board procedures, such as collating documentation for approval, ensuring proper record-keeping, and updating policies within established timelines. The role requires independent initiative to complete tasks, manage appointments for senior pharmacy staff, and maintain various administrative procedures, including training documentation and patient information resources.
This position is part of a larger organisation that employs over 6,500 staff, offering a comprehensive range of healthcare services. The foundation trust operates under independent governance, allowing it to respond efficiently to community health needs while striving for excellence in patient care. The role supports the infrastructure that enables the pharmacy team to function optimally within this dynamic healthcare environment.
This position is part of a larger organisation that employs over 6,500 staff, offering a comprehensive range of healthcare services. The foundation trust operates under independent governance, allowing it to respond efficiently to community health needs while striving for excellence in patient care. The role supports the infrastructure that enables the pharmacy team to function optimally within this dynamic healthcare environment.
The post holder will assist in delivering a comprehensive, high quality and cost effective administration service to the Pharmacy Department.
Working unsupervised, the post holder will use own initiative to complete administration duties within set deadlines.
The post holder will be responsible for process driven tasks on behalf of the Pharmacy Department.
Pharmacy Management- Collating agenda items and minute taking/circulation of minutes for board
Pharmacy Board approved procedures- Collating documentation for all cross section Pharmacy procedures for submission for approval to the Pharmacy Board. Once approved, circulation of documents and entry onto the Pharmacy system is completed. Admin to ensure document is updated with dates approved/to be revised and added to the Policy and Procedure sub-folder and added to the index with traffic light system highlighted for revision date
Management of appointments & diary Responsible for those of the Pharmacy Clinical Director, Deputy Clinical Director and other members of the Pharmacy Board
Administration Procedures Ensure that for every documented task they lead on there is a current procedure which has been signed off by a member of the Pharmacy Board. It is Admin responsibility to ensure all procedures have a revision date and are revised in a timely manner review unchanged date noted/new review date added
Training information Populates and records specific training undertaken by any staff member on the Pharmacy staff/training list that is not included in ESR. This uses a red/amber/green process
Prescriptions/Patient Information Leaflets To maintain prescription/leaflet folders monitoring revisions/printing.
Provides administration support requested by senior pharmacy staff members
We employ more than 6,500 staff who deliver compassionate care from our two main hospitals, Calderdale Royal Hospital and Huddersfield Royal Infirmary as well as in community sites, health centres and in patients homes. We also are incredibly proud to have almost 150 volunteers here at CHFT.
We provide a range of services including urgent and emergency care; medical; surgical; maternity; gynaecology; critical care; childrens and young peoples services; end of life care and outpatient and diagnostic imaging services.
We provide community health services, including sexual health services in Calderdale from Calderdale Royal and local health centres. These include Todmorden Health Centre and Broad Street Plaza.
We continue to modernise and invest in our health services to build on our strong reputation. Foundation trusts are public leaders in improving quality in health services. They are part of the NHS yet decisions about what they do and how they do it are driven by independent boards. Boards listen to their Council of Governors and respond to the needs of their members patients, staff and the local community.
Foundation trusts provide what the health service wants, yet are also free to invest quickly in the changes to the local community needs, in striving to be the best, and in putting their patients first.
See Attached Job Description And Personal Specification
The post holder will assist in delivering a comprehensive, high quality and cost effective administration service to the Pharmacy Department.
Working unsupervised, the post holder will use own initiative to complete administration duties within set deadlines.
The post holder will be responsible for process driven tasks on behalf of the Pharmacy Department.
This advert closes on Sunday 12 Jan 2025
Proud member of the Disability Confident employer scheme
Disability Confident About Disability Confident A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.
Working unsupervised, the post holder will use own initiative to complete administration duties within set deadlines.
The post holder will be responsible for process driven tasks on behalf of the Pharmacy Department.
Pharmacy Management- Collating agenda items and minute taking/circulation of minutes for board
Pharmacy Board approved procedures- Collating documentation for all cross section Pharmacy procedures for submission for approval to the Pharmacy Board. Once approved, circulation of documents and entry onto the Pharmacy system is completed. Admin to ensure document is updated with dates approved/to be revised and added to the Policy and Procedure sub-folder and added to the index with traffic light system highlighted for revision date
Management of appointments & diary Responsible for those of the Pharmacy Clinical Director, Deputy Clinical Director and other members of the Pharmacy Board
Administration Procedures Ensure that for every documented task they lead on there is a current procedure which has been signed off by a member of the Pharmacy Board. It is Admin responsibility to ensure all procedures have a revision date and are revised in a timely manner review unchanged date noted/new review date added
Training information Populates and records specific training undertaken by any staff member on the Pharmacy staff/training list that is not included in ESR. This uses a red/amber/green process
Prescriptions/Patient Information Leaflets To maintain prescription/leaflet folders monitoring revisions/printing.
Provides administration support requested by senior pharmacy staff members
We employ more than 6,500 staff who deliver compassionate care from our two main hospitals, Calderdale Royal Hospital and Huddersfield Royal Infirmary as well as in community sites, health centres and in patients homes. We also are incredibly proud to have almost 150 volunteers here at CHFT.
We provide a range of services including urgent and emergency care; medical; surgical; maternity; gynaecology; critical care; childrens and young peoples services; end of life care and outpatient and diagnostic imaging services.
We provide community health services, including sexual health services in Calderdale from Calderdale Royal and local health centres. These include Todmorden Health Centre and Broad Street Plaza.
We continue to modernise and invest in our health services to build on our strong reputation. Foundation trusts are public leaders in improving quality in health services. They are part of the NHS yet decisions about what they do and how they do it are driven by independent boards. Boards listen to their Council of Governors and respond to the needs of their members patients, staff and the local community.
Foundation trusts provide what the health service wants, yet are also free to invest quickly in the changes to the local community needs, in striving to be the best, and in putting their patients first.
See Attached Job Description And Personal Specification
The post holder will assist in delivering a comprehensive, high quality and cost effective administration service to the Pharmacy Department.
Working unsupervised, the post holder will use own initiative to complete administration duties within set deadlines.
The post holder will be responsible for process driven tasks on behalf of the Pharmacy Department.
This advert closes on Sunday 12 Jan 2025
Proud member of the Disability Confident employer scheme
Disability Confident About Disability Confident A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.
More information related to this job opportunity, from jobsincare:
Possible interview questions for this job
Click to
view Start practice interview
NEW!
Please wait...this will take a moment...
Please wait...this will take a moment...
More about the NHS
The National Health Service (NHS) is a cornerstone of healthcare in the United Kingdom, established in 1948 with the simple yet profound principle of providing healthcare to all citizens, free at the point of use. This revolutionary system aimed to ensure that access to medical services would not depend on an individual’s financial situation, a concept that has since become fundamental to British societal values. Learn more...
More from Calderdale and Huddersfield NHS Foundation Trust
inHuddersfield
53.645790100097656 -1.7850350141525269 Huddersfield, England, United Kingdom 
Locations are approximate.
Learn more