Payroll Officer in London inLondon PUBLISHED WED 16 APR 2025 Jump to job information section
Band 4
Job description
Job Summary
The post holder will be part of the Payroll team responsible for accurate and timely processing of pay, expenses and absence data using the ESR System. This will include dealing with complex input and pay related issues. The post holder will also be responsible for providing a help desk support service for employees and managers.
Main duties of the job
An opportunity has arisen to join the payroll team as a full time Payroll Officer. The role is part of the Trust Payroll and Pensions team, which is responsible for providing pay services for 26,000 monthly paid staff and around 1,000 weekly paid staff. In addition, the team provides payroll services to Lewisham & Greenwich NHS Trust.
Using the Electronic Staff Record system (ESR) and HR systems the payroll team processes all pay related changes for monthly paid staff. The team also provides direct support to staff using ESR and HR Systems.
Experience of using both HR Systems and ESR systems for a minimum of 6 months is a key requirement for this role.
About Us
Guy's and St Thomas' is among the UK's busiest and most successful NHS foundation trusts.
In February 2021 the Royal Brompton and Harefield joined Guy's and St Thomas' NHS Foundation Trust, bringing together world-leading expertise in the care and research of heart and lung disease. Our merger provides a once in a generation opportunity to build a lasting, world-renowned heart and lung centre, providing the highest quality care for patients and conducting world-leading research.
We have a reputation for clinical excellence and high quality teaching and research. We are part of King's Health Partners, one of eight accredited UK academic health sciences centres.
Patients are at the heart of everything we do and we pride ourselves on ensuring the best possible patient experience as well as safe, high quality care. We are proud to have one of the lowest mortality rates in the NHS. Following a comprehensive Care Quality Commission (CQC) inspection in 2we maintained our overall rating of 'good'. Our adult community services achieved a rating of 'outstanding'.
The commitment of our 22,000 staff is key to our success. We are one of the largest local employers and we aim to develop and support all our staff so they are able to deliver high quality, safe and efficient care. The 2NHS staff survey results show that we have one of the most engaged and motivated workforces in the NHS. We know this has a positive impact on the care provided to our patients.
Date posted
April 2025
Pay scheme
Agenda for change
Band
Band 4
Salary
£31,944 to £34,937 a year p.a. inc HCA
Contract
Permanent
Working pattern
Full-time
Reference number
196-COF10697-S
Job locations
Great Dover Street
200 Great Dover Street
London
SE1 4YB
Job Description
Job responsibilities
To support the Payroll team in providing a comprehensive payroll service ensuring that Trust staff changes to pay recorded via the HR System are processed and validated in line with processing timetables.
To ensure that leavers and changes are accurately processed and validated to strict deadlines and in accordance with organisation regulations and procedures.
To provide clear and accurate advice and guidance to managers and staff in respect of submitting pay changes.
To respond promptly to queries from managers and budget holders in respect of actions taken in ESR.
Responsibilities
Job description Job responsibilities
To support the Payroll team in providing a comprehensive payroll service ensuring that Trust staff changes to pay recorded via the HR System are processed and validated in line with processing timetables.
To ensure that leavers and changes are accurately processed and validated to strict deadlines and in accordance with organisation regulations and procedures.
To provide clear and accurate advice and guidance to managers and staff in respect of submitting pay changes.
To respond promptly to queries from managers and budget holders in respect of actions taken in ESR.
Person Specification
Knowledge Essential
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2, skilled worker applicants, applying for entry clearance into the UK, have had to present a
The post holder will be part of the Payroll team responsible for accurate and timely processing of pay, expenses and absence data using the ESR System. This will include dealing with complex input and pay related issues. The post holder will also be responsible for providing a help desk support service for employees and managers.
Main duties of the job
An opportunity has arisen to join the payroll team as a full time Payroll Officer. The role is part of the Trust Payroll and Pensions team, which is responsible for providing pay services for 26,000 monthly paid staff and around 1,000 weekly paid staff. In addition, the team provides payroll services to Lewisham & Greenwich NHS Trust.
Using the Electronic Staff Record system (ESR) and HR systems the payroll team processes all pay related changes for monthly paid staff. The team also provides direct support to staff using ESR and HR Systems.
Experience of using both HR Systems and ESR systems for a minimum of 6 months is a key requirement for this role.
About Us
Guy's and St Thomas' is among the UK's busiest and most successful NHS foundation trusts.
In February 2021 the Royal Brompton and Harefield joined Guy's and St Thomas' NHS Foundation Trust, bringing together world-leading expertise in the care and research of heart and lung disease. Our merger provides a once in a generation opportunity to build a lasting, world-renowned heart and lung centre, providing the highest quality care for patients and conducting world-leading research.
We have a reputation for clinical excellence and high quality teaching and research. We are part of King's Health Partners, one of eight accredited UK academic health sciences centres.
Patients are at the heart of everything we do and we pride ourselves on ensuring the best possible patient experience as well as safe, high quality care. We are proud to have one of the lowest mortality rates in the NHS. Following a comprehensive Care Quality Commission (CQC) inspection in 2we maintained our overall rating of 'good'. Our adult community services achieved a rating of 'outstanding'.
The commitment of our 22,000 staff is key to our success. We are one of the largest local employers and we aim to develop and support all our staff so they are able to deliver high quality, safe and efficient care. The 2NHS staff survey results show that we have one of the most engaged and motivated workforces in the NHS. We know this has a positive impact on the care provided to our patients.
Date posted
April 2025
Pay scheme
Agenda for change
Band
Band 4
Salary
£31,944 to £34,937 a year p.a. inc HCA
Contract
Permanent
Working pattern
Full-time
Reference number
196-COF10697-S
Job locations
Great Dover Street
200 Great Dover Street
London
SE1 4YB
Job Description
Job responsibilities
To support the Payroll team in providing a comprehensive payroll service ensuring that Trust staff changes to pay recorded via the HR System are processed and validated in line with processing timetables.
To ensure that leavers and changes are accurately processed and validated to strict deadlines and in accordance with organisation regulations and procedures.
To provide clear and accurate advice and guidance to managers and staff in respect of submitting pay changes.
To respond promptly to queries from managers and budget holders in respect of actions taken in ESR.
Responsibilities
Job description Job responsibilities
To support the Payroll team in providing a comprehensive payroll service ensuring that Trust staff changes to pay recorded via the HR System are processed and validated in line with processing timetables.
To ensure that leavers and changes are accurately processed and validated to strict deadlines and in accordance with organisation regulations and procedures.
To provide clear and accurate advice and guidance to managers and staff in respect of submitting pay changes.
To respond promptly to queries from managers and budget holders in respect of actions taken in ESR.
Person Specification
Knowledge Essential
- Knowledge of integrated HR and Payroll systems
- Knowledge of the Data Protection Act
- Knowledge of NHS Terms and Conditions of Service
- Experience within Payroll or Transactional HR Services environment
- Experience dealing with issues related to pay, terms and conditions
- Experience working to demanding targets and meeting tight deadlines in accordance with Service Level Agreements
- Demonstrable experience of managing computer based payroll/HR systems
- Excellent interpersonal skills
- High degree of numeracy and attention to detail
- Knowledge of integrated HR and Payroll systems
- Knowledge of the Data Protection Act
- Knowledge of NHS Terms and Conditions of Service
- Experience within Payroll or Transactional HR Services environment
- Experience dealing with issues related to pay, terms and conditions
- Experience working to demanding targets and meeting tight deadlines in accordance with Service Level Agreements
- Demonstrable experience of managing computer based payroll/HR systems
- Excellent interpersonal skills
- High degree of numeracy and attention to detail
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2, skilled worker applicants, applying for entry clearance into the UK, have had to present a
Not sure?
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.
Requirements
See the job description for full role requirements.
Benefits
Benefits are provided by the employer and will be confirmed during your application.
Is it a match?
A quick tap lets us tune future job matches for you
Location
Salary & benefits
Role duties
Working pattern
More information related to this job opportunity, from jobsincare:
Useful skills for a Payroll Officer:
Click to view
To work as a Payroll Officer in the UK, you will need a combination of technical, interpersonal, and analytical skills. Here are some key skills and qualifications that are typically important for this role:
Technical Skills:
1. Payroll Software Proficiency: Familiarity with payroll software (such as Sage, ADP, or Xero) is essential for managing payroll processes efficiently.
2. Numeracy Skills: Strong math skills are needed to calculate pay, deductions, and taxes accurately.
3. Understanding of Payroll Legislation: Knowledge of UK employment law, tax regulations (such as PAYE), National Insurance contributions, and other payroll-related legislation is crucial.
4. Data Management: Skills in handling and organizing sensitive employee data in compliance with GDPR and data protection laws.
5. Microsoft Excel: Proficiency in Excel for managing spreadsheets and performing calculations.
Interpersonal Skills:
1. Communication Skills: Ability to communicate effectively with employees regarding payroll inquiries and to explain payroll processes clearly.
2. Attention to Detail: A commitment to accuracy is paramount, as errors in payroll can lead to significant issues for employees and the company.
3. Confidentiality: Strong sense of ethics and confidentiality when dealing with sensitive employee information.
Analytical Skills:
1. Problem-Solving Skills: Ability to handle discrepancies and issues that may arise in payroll processing efficiently.
2. Organizational Skills: Strong organizational abilities to manage deadlines, especially during payroll runs and reporting seasons.
Additional Qualities:
1. Time Management: Ability to manage time effectively to ensure payroll deadlines are met consistently.
2. Teamwork: Capability to work collaboratively with HR, finance, and other departments to ensure smooth operations.
Qualifications:
- Education: While a specific degree is not always essential, a background in finance, accounting, or business can be beneficial.
- Professional Certification: Consider obtaining relevant certifications, such as from the Chartered Institute of Payroll Professionals (CIPP), to enhance your credibility and skills.
Experience:
- Previous experience in payroll or a related finance role is often preferred. Familiarity with HR processes can also be advantageous.
inLondon
51.5072178 -0.1275862 London, England, United Kingdom 
Locations
are approximate.
This image is not representative.
Learn more
Scan with your phone to return to this page later.