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Job Security, As part of NHS Scotland, Medical Secretaries benefit from the stability and security associated with government employment.
Part-Time Flexibility, The role offers a part-time schedule of 20 hours per week, allowing for a better work-life balance.
Professional Development, Opportunities for personal and professional growth are encouraged, enabling employees to develop their skills and advance their careers.
Comprehensive Benefits, Being an NHS employee includes access to various benefits such as pension schemes, healthcare services, and annual leave.
Team Environment, Working within a multidisciplinary team fosters collaboration and a supportive work atmosphere.
Contribution to Care, Medical Secretaries are crucial in providing high-quality administrative support, directly impacting patient care and satisfaction.
Diverse Workforce, NHS Greater Glasgow and Clyde promotes an inclusive culture, welcoming applications from various backgrounds and communities.
NHS Greater Glasgow and Clyde is seeking a part-time Medical Secretary for the Oncology department at the Queen Elizabeth University Hospital (QEUH) in Glasgow. The role is permanent, requiring 20 hours of work per week, Monday through Friday. Candidates should possess an HNC or SVQ Level 3 in Secretarial Studies or Business Administration, along with a good understanding of office procedures and a strong attention to detail. Key responsibilities include providing a comprehensive medical administrative service, transcribing letters using the Winscribe dictation system, and managing patient inquiries in a courteous manner.
The ideal candidate will have medical terminology knowledge, exceptional organisational skills, and the ability to work efficiently under pressure. NHS Greater Glasgow and Clyde values diversity and encourages applications from all community sectors, including the Armed Forces community. The organisation is also adjusting their workweek from 37.5 to 37 hours starting April 1, 2024, with a pro-rata application for part-time roles. Candidates are advised to submit authentic responses in their applications, as reliance on AI or automated tools is discouraged.
The ideal candidate will have medical terminology knowledge, exceptional organisational skills, and the ability to work efficiently under pressure. NHS Greater Glasgow and Clyde values diversity and encourages applications from all community sectors, including the Armed Forces community. The organisation is also adjusting their workweek from 37.5 to 37 hours starting April 1, 2024, with a pro-rata application for part-time roles. Candidates are advised to submit authentic responses in their applications, as reliance on AI or automated tools is discouraged.
Job Security, As part of NHS Scotland, Medical Secretaries benefit from the stability and security associated with government employment.
Part-Time Flexibility, The role offers a part-time schedule of 20 hours per week, allowing for a better work-life balance.
Professional Development, Opportunities for personal and professional growth are encouraged, enabling employees to develop their skills and advance their careers.
Comprehensive Benefits, Being an NHS employee includes access to various benefits such as pension schemes, healthcare services, and annual leave.
Team Environment, Working within a multidisciplinary team fosters collaboration and a supportive work atmosphere.
Contribution to Care, Medical Secretaries are crucial in providing high-quality administrative support, directly impacting patient care and satisfaction.
Diverse Workforce, NHS Greater Glasgow and Clyde promotes an inclusive culture, welcoming applications from various backgrounds and communities.
NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.
This is a permanent, part-time post of 20 hours per week, with a shift pattern of Monday to Friday.
Please note the salary is Pro Rata for part time hours.
A permanent part-time position has arisen within the Oncology based at the QEUH service for a highly motivated, enthusiastic individual, who has the desire to develop on a personal and professional basis, and who will deliver a quality secretarial service. You will have an HNC or SVQ 111 in Secretarial Studies / Business Administration. You should have a sound knowledge of office procedures, the ability to work accurately under pressure, have attention to detail and work co-operatively within a team.
Duties Of The Post Will Include
Details on how to contact the Recruitment Service can be found within the Candidate Information Packs.
NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.
By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognising military skills, experience and qualifications during the recruitment and selection process.
NHS Scotland is reducing their full time working week from 37.5 to 37 hours per week from 1 April 2024 but with no change in pay. This reduction will also be applied pro rata for part time staff. This advert and any subsequent offer/contract of employment therefore reflects the new working hours. However, as not all service areas will be able to adopt the 37 hour working week immediately from 1 April 2024, you may be required to work up to an additional 30 minutes per week for a temporary period for which you would be paid until the service you are working in changes rosters or working patterns to accommodate the new reduced working week. If you have any questions or concerns please contact the Recruiting Board.
Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies.
Failure to comply with this requirement may result in your application being withdrawn from the application process.
For application portal/log-in issues, please contact in the first instance
This is a permanent, part-time post of 20 hours per week, with a shift pattern of Monday to Friday.
Please note the salary is Pro Rata for part time hours.
A permanent part-time position has arisen within the Oncology based at the QEUH service for a highly motivated, enthusiastic individual, who has the desire to develop on a personal and professional basis, and who will deliver a quality secretarial service. You will have an HNC or SVQ 111 in Secretarial Studies / Business Administration. You should have a sound knowledge of office procedures, the ability to work accurately under pressure, have attention to detail and work co-operatively within a team.
Duties Of The Post Will Include
- Provide a comprehensive quality medical administrative service within the Department.
- Transcribe letters, using winscribe dictation system, provided by Consultants & Nurses
- Manage patient enquiries in a pleasant and helpful manner.
- Medical terminology and a high degree of speed and accuracy are desirable together with excellent organisational skills and flexibility in approach to work, which are essential.
Details on how to contact the Recruitment Service can be found within the Candidate Information Packs.
NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.
By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognising military skills, experience and qualifications during the recruitment and selection process.
NHS Scotland is reducing their full time working week from 37.5 to 37 hours per week from 1 April 2024 but with no change in pay. This reduction will also be applied pro rata for part time staff. This advert and any subsequent offer/contract of employment therefore reflects the new working hours. However, as not all service areas will be able to adopt the 37 hour working week immediately from 1 April 2024, you may be required to work up to an additional 30 minutes per week for a temporary period for which you would be paid until the service you are working in changes rosters or working patterns to accommodate the new reduced working week. If you have any questions or concerns please contact the Recruiting Board.
Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies.
Failure to comply with this requirement may result in your application being withdrawn from the application process.
For application portal/log-in issues, please contact in the first instance
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More about the NHS
The National Health Service (NHS) is a cornerstone of healthcare in the United Kingdom, established in 1948 with the simple yet profound principle of providing healthcare to all citizens, free at the point of use. This revolutionary system aimed to ensure that access to medical services would not depend on an individual’s financial situation, a concept that has since become fundamental to British societal values.Learn more...
More about MENTAL HEALTH
Mental health has emerged as a critical issue in the United Kingdom, particularly in the wake of the COVID-19 pandemic. The crisis highlighted the fragility of mental well-being across different demographics, from children and adolescents to adults and the elderly. It has sparked a wider conversation about the importance of mental health care, accessibility, and the stigmas often associated with mental illnesses.Learn more...
Useful skills for a Medical Secretary:
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To work as a Medical Secretary in the UK, you should possess a combination of technical, administrative, and interpersonal skills. Here are the key skills and qualifications that are often required:
Essential Skills:
1. Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and keep track of appointments, medical records, and correspondence.
2. Communication Skills: Strong written and verbal communication skills to interact with healthcare professionals, patients, and other stakeholders.
3. Computer Literacy: Proficiency in using Microsoft Office (Word, Excel, Outlook) and medical software (like NHS systems, EMIS, or SystmOne).
4. Typing Skills: Fast and accurate typing skills are essential for transcription and data entry.
5. Attention to Detail: Accuracy is critical when handling patient records, medical documents, and databases.
6. Confidentiality Awareness: Understanding of patient confidentiality and data protection laws (e.g., GDPR) to ensure sensitive information is handled appropriately.
7. Knowledge of Medical Terminology: Familiarity with medical terminology, procedures, and anatomy to understand documents and communicate effectively in a healthcare environment.
8. Customer Service Skills: Ability to assist patients and address their inquiries empathetically and professionally.
9. Teamwork: Ability to work within a multidisciplinary team and collaborate with healthcare professionals.
10. Problem-Solving Skills: Capacity to handle issues that may arise and find solutions quickly.
Qualifications:
- Education: A minimum of GCSEs in English and Maths is usually required. A qualification in business administration or medical administration can be advantageous.
- Experience: Previous experience in an administrative role, especially in a healthcare setting, is beneficial but not always essential.
- Professional Development: Consider obtaining certifications related to medical administration or secretarial work to enhance your qualifications.
Additional Skills:
- Time Management: Ability to manage time effectively and meet deadlines.
- Adaptability: Flexibility to handle changing workloads and environments in a busy medical practice.
- Knowledge of NHS Protocols: Understanding of NHS procedures, policies, and regulations can be helpful.
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