Band 4
EMPATHY FAMILY HIV INFECTIOUS DISEASE NHS
Leeds Teaching Hospitals NHS Trust rADlrhed
Opportunity to support senior management in a vital role, contributing to impactful decision-making within the healthcare sector.
Variety in day-to-day tasks, including diary management, stakeholder communication, and participation in departmental processes, keeping the work engaging.
Ability to develop personal and professional skills, particularly in HR processes and administrative support, fostering career growth.
Job security within the NHS, a stable employer with a commitment to employee safety and well-being.
Flexible working options that promote a healthy work-life balance, accommodating personal and family needs.
Involvement in collaborative projects, such as managing social media outputs and enhancing staff engagement initiatives, contributing to a positive workplace culture.
Access to extensive health and wellbeing support frameworks, ensuring a supportive environment for personal and professional challenges.
The Leeds Teaching Hospitals NHS Trust is seeking a Personal Assistant (PA) for their Specialty & Integrated Medicine (SIM) unit in Leeds. This pivotal role requires an experienced administrator with a strong background in the NHS, excellent communication and digital skills, and an ability to manage various administrative tasks including diary management, stakeholder communication, and secretarial support for the management team. The post-holder will be responsible for facilitating meetings, maintaining office systems, supporting HR processes, and assisting in staff engagement initiatives, all while ensuring compliance with relevant regulations and standards.
The ideal candidate should be well-organized, comfortable with a high-pressure environment, and proficient in IT, particularly in Microsoft Excel and content management systems. This full-time, permanent position offers a salary range of £26,530 to £29,114, along with various employee benefits such as job security, professional development opportunities, and flexible working options. The role emphasises the importance of fostering an inclusive environment and delivering exceptional patient-centered care in collaboration with clinical teams.
The ideal candidate should be well-organized, comfortable with a high-pressure environment, and proficient in IT, particularly in Microsoft Excel and content management systems. This full-time, permanent position offers a salary range of £26,530 to £29,114, along with various employee benefits such as job security, professional development opportunities, and flexible working options. The role emphasises the importance of fostering an inclusive environment and delivering exceptional patient-centered care in collaboration with clinical teams.
Job Summary
Are you an experienced administrator with excellent communication, digital and process coordination skills? Specialty & Integrated Medicine (SIM) is recruiting for a key member of our services business support team.
This exciting opportunity is perfect for someone with existing NHS experience, who may be looking for a role with a varied business support focus, whilst still supporting clinical services and operations. The post-holder will be confident in diary management and open to learning and being part of new processes. Perhaps youve worked in a Personal Assistant (PA) capacity elsewhere and want a new challenge or you have worked in another admin role within the NHS, if so we would like to hear from you.
The post-holder will work within the management administration team to provide an excellent PA service to senior managers in SIM, as well as leading on a number of departmental processes. This is a key role within the SIM service and involves significant planning and stakeholder communication.
Main duties of the job
Duties include providing secretarial support to the Triumvirate management team, as well as wider management support where required. This includes diary management, stakeholder liaison, word processing, system administration, drafting correspondence, reviewing inboxes and servicing regular/ad-hoc meetings (i.e. preparing agenda; taking minutes), updating lists, online resources and maintaining file systems will be required regularly. Candidates should be highly organised and open to new methods of planning, able to cope with a high-pressure workload and also with interruptions.
The post-holder will also require strong HR knowledge (or the ability to develop this) in order to manage SIMs recruitment and staff exit processes. Great IT skills are a significant advantage, as is familiarity with Microsoft Excel and content management systems (e.g. Sharepoint, Wordpress). It is essential that candidates are comfortable producing reports and analysing basic data, and are willing to develop their knowledge in post.
Other duties will include administrative support of our Patient Advice Liaison Service, supporting all Health and Safety review processes, logging of IT and estates issues and general office admin support of printing, laminating and photocopying.
The ideal candidate will also work closely with the Staff Engagement Advisor to plan and support SIMs social media output (i.e. Twitter) and managing staff intranet content.
About Us
The Specialty and Integrated Medicine (SIM) clinical service unit encompasses many specialities, a broad range of jobs and a common goal of providing seamless integrated patient centred care. We strive to be SIMply the best!
Our services include Older Peoples Medicine (including Same Day Emergency Care), Diabetes, Endocrinology, HIV Outpatients, Leeds Sexual Health, Infectious Diseases and a variety of related specialisms. We work closely with other teams across the Trust, facilitating the admission, care and discharge of one of its largest acute patient cohorts.
Your business support skills will be key in supporting our medical, nursing and administrative leadership teams to provide great patient care, as well as being a great place for our staff to work. We seek to follow The Leeds Way at all times and will support the right candidate to do so too.
We are committed to fostering an inclusive environment for our staff and patients it is therefore imperative that applicants are dedicated to fair treatment, empathy and acting with accountability.
What We Offer:
23 December 2024
Pay scheme
Agenda for change
Band
Band 4
Salary
£26,530 to £29,114 a year
Contract
Permanent
Working pattern
Full-time, Flexible working
Reference number
C9298-SIM-149A
Job locations
Leeds General Infirmary
Great George Street
Leeds
LS1 3EX
Job Description
Job responsibilities
The post holder will be accountable for the provision of a comprehensive personal assistant service to the relevant Head of Service. This will include secretarial activities for example word processing, filing, diary management etc, but will also include developing, maintaining and managing office and information systems in support of the Head of Service. The post holder will play a key role in preparing agenda, taking, transcribing and distributing minutes, organising follow up action and ensuring an effective bring forward/briefing system in respect of key documentation required.
The post holder will be co-located with the other PA to SIM Heads of service. As a team cross cover will be provided to all Heads of Service.
The post holder may be responsible for:-
The recruitment and selection administration process, induction and orientation programmes, and staff training in the department.
The monitoring of sickness, holidays and other leave.
Preparing and providing statistics to managers and to salaries and wages.
Ensuring correspondence and administrative tasks are aligned to service needs.
Be aware of and assist with achieving the service standards, targets and objectives Departmental, Trust, Regional and National.
Ensuring that processes/procedures comply with legislative requirements, including Health & Safety, Data Protection and confidentiality.
Prioritise own workload and work with minimum supervision.
Through liaison and co-operation with colleagues/, ensure the seamless provision of an effective and efficient administrative and secretarial service to the Heads of service
Assist in recruitment and selection as appropriate and is involved in the depar
Are you an experienced administrator with excellent communication, digital and process coordination skills? Specialty & Integrated Medicine (SIM) is recruiting for a key member of our services business support team.
This exciting opportunity is perfect for someone with existing NHS experience, who may be looking for a role with a varied business support focus, whilst still supporting clinical services and operations. The post-holder will be confident in diary management and open to learning and being part of new processes. Perhaps youve worked in a Personal Assistant (PA) capacity elsewhere and want a new challenge or you have worked in another admin role within the NHS, if so we would like to hear from you.
The post-holder will work within the management administration team to provide an excellent PA service to senior managers in SIM, as well as leading on a number of departmental processes. This is a key role within the SIM service and involves significant planning and stakeholder communication.
Main duties of the job
Duties include providing secretarial support to the Triumvirate management team, as well as wider management support where required. This includes diary management, stakeholder liaison, word processing, system administration, drafting correspondence, reviewing inboxes and servicing regular/ad-hoc meetings (i.e. preparing agenda; taking minutes), updating lists, online resources and maintaining file systems will be required regularly. Candidates should be highly organised and open to new methods of planning, able to cope with a high-pressure workload and also with interruptions.
The post-holder will also require strong HR knowledge (or the ability to develop this) in order to manage SIMs recruitment and staff exit processes. Great IT skills are a significant advantage, as is familiarity with Microsoft Excel and content management systems (e.g. Sharepoint, Wordpress). It is essential that candidates are comfortable producing reports and analysing basic data, and are willing to develop their knowledge in post.
Other duties will include administrative support of our Patient Advice Liaison Service, supporting all Health and Safety review processes, logging of IT and estates issues and general office admin support of printing, laminating and photocopying.
The ideal candidate will also work closely with the Staff Engagement Advisor to plan and support SIMs social media output (i.e. Twitter) and managing staff intranet content.
About Us
The Specialty and Integrated Medicine (SIM) clinical service unit encompasses many specialities, a broad range of jobs and a common goal of providing seamless integrated patient centred care. We strive to be SIMply the best!
Our services include Older Peoples Medicine (including Same Day Emergency Care), Diabetes, Endocrinology, HIV Outpatients, Leeds Sexual Health, Infectious Diseases and a variety of related specialisms. We work closely with other teams across the Trust, facilitating the admission, care and discharge of one of its largest acute patient cohorts.
Your business support skills will be key in supporting our medical, nursing and administrative leadership teams to provide great patient care, as well as being a great place for our staff to work. We seek to follow The Leeds Way at all times and will support the right candidate to do so too.
We are committed to fostering an inclusive environment for our staff and patients it is therefore imperative that applicants are dedicated to fair treatment, empathy and acting with accountability.
What We Offer:
- Job Security
- Personal and Professional Development
- Flexible working options
- Job satisfaction
- Salary Sacrifice Scheme (Lease car, Cycle to work scheme, Nursery LTHT nurseries only)
- Option to purchase additional leave
- Freedom to Speak Up Champions
- Carers Passport
- Health and Wellbeing Support and Guidance
23 December 2024
Pay scheme
Agenda for change
Band
Band 4
Salary
£26,530 to £29,114 a year
Contract
Permanent
Working pattern
Full-time, Flexible working
Reference number
C9298-SIM-149A
Job locations
Leeds General Infirmary
Great George Street
Leeds
LS1 3EX
Job Description
Job responsibilities
The post holder will be accountable for the provision of a comprehensive personal assistant service to the relevant Head of Service. This will include secretarial activities for example word processing, filing, diary management etc, but will also include developing, maintaining and managing office and information systems in support of the Head of Service. The post holder will play a key role in preparing agenda, taking, transcribing and distributing minutes, organising follow up action and ensuring an effective bring forward/briefing system in respect of key documentation required.
The post holder will be co-located with the other PA to SIM Heads of service. As a team cross cover will be provided to all Heads of Service.
The post holder may be responsible for:-
The recruitment and selection administration process, induction and orientation programmes, and staff training in the department.
The monitoring of sickness, holidays and other leave.
Preparing and providing statistics to managers and to salaries and wages.
Ensuring correspondence and administrative tasks are aligned to service needs.
Be aware of and assist with achieving the service standards, targets and objectives Departmental, Trust, Regional and National.
Ensuring that processes/procedures comply with legislative requirements, including Health & Safety, Data Protection and confidentiality.
- ORGANISATIONAL CHART
- PRINCIPAL DUTIES & AREAS OF RESPONSIBILITY
Prioritise own workload and work with minimum supervision.
Through liaison and co-operation with colleagues/, ensure the seamless provision of an effective and efficient administrative and secretarial service to the Heads of service
Assist in recruitment and selection as appropriate and is involved in the depar
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