Compliance Assistant in Cardiff inCardiff PUBLISHED WED 16 APR 2025 Jump to job information section

19673BR

Estates & Campus Facilities

Operational Services

Advert

Compliance Assistant (4 Posts)

Cardiff University is a prestigious institution in the heart of Wales, known for its vibrant campus, world-class research, and outstanding learning environment. The Estates and Campus Facilities team is integral to maintaining and enhancing the university’s infrastructure, ensuring an exceptional experience for students, staff, and visitors.

We are seeking 4 Compliance Assistants to join our Estates Department, to conduct regular testing and maintenance of fire alarm systems, emergency lighting, disabled toilet alarms and disabled refuge alarms,

Package includes 32 days holiday per year plus bank holidays as well as access to a range of staff discounts.

Cardiff University offers excellent working conditions and benefits including : -

• Generous annual leave
• Membership of the Cardiff University Pension Scheme.
• Uniform
• Access to a company vehicle during working hours
• Use of the University’s leisure and cultural facilities
• 35 hour working week
  
  

There are 4 full-time (35 hours per week), open-ended positions available.

Salary: £24,900 - £25,733 per annum (Grade 3)

Date advert posted: Tuesday, 8 April 2025

Closing date: Tuesday, 22 April 2025

Cardiff University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds. We therefore welcome applicants from all sections of the community regardless of sex, ethnicity, disability, sexual orientation, trans identity, relationship status, religion or belief, caring responsibilities, or age. In supporting our employees to achieve a balance between their work and their personal lives, we will also consider proposals for flexible working or job share arrangements.

Applications may be submitted in Welsh, and an application submitted in Welsh will not be treated less favourably than an application submitted in English.

Job Description

Job Purpose

To assist in maintaining compliance with fire safety regulations and standards by conducting regular testing and inspections of life safety system and elements of physical building fabric for a defined zone of buildings. A customer centric approach is essential ensuring effective communication with building occupants / managers to ensure impact on stakeholders and university business / operations is minimised as far as possible.

As the biggest university in Wales – and a major employer, with more than 7,000 staff – we are an ambitious and innovative university located in a beautiful and thriving capital city. We can offer you the chance to work in a vibrant organisation, with great benefits and opportunities for progression.

Duties And Responsibilities

SPECIFIC DUTIES

Fire Alarm

• Schedule, arrange and conduct weekly tests of manual call points for fire alarm systems at a fixed time agreed with stakeholders,
• Ensure effective communication with Security Control Room colleagues for awareness of testing.
• Create and maintain testing schedules and records. Update electronic and paper fire logbooks and other electronic databases with testing records.
  
  

Emergency Lighting

• Schedule, arrange and conduct monthly and annual testing of emergency lighting systems, causing minimum disruption to the building occupiers,
• Produce certificates for completed testing,
• Develop and maintain drawings and schedules for systems fittings and controls.
  
  

Accessible Toilet And Fire Refuge Alarms

• Schedule, arrange and conduct monthly testing of accessible toilet and fire refuge alarms.
• Ensure effective communication with Security Control Room colleagues for awareness of testing.
• Maintain accurate records of tests conducted.
  
  

Fire Drills

• Schedule, arrange and conduct 6 monthly fire / emergency evacuation drills, co-ordinating with the Security Operations and Building Support Teams for support, and to ensure compliance and safety protocols are followed.
• Maintain accurate records of drills conducted.
  
  

Other

• Schedule, arrange and conduct regular general fire safety / health and safety inspections and testing including but not limited to:
• Escape route,
• Fire doors,
• Fire safety and emergency escape signage,
• Fire extinguishers and blankets,
• EVAC Chairs,
• Defibrillators.
  

GENERAL DUTIES

• Maintain accurate records of checks, inspections, tests and remedial work completed or raised for specialist attention,
• Work with others to make recommendations for the development and improvement of current processes and procedures,
• Create good working relationships with key contacts to help maintain / improve service levels,
• Undertake a variety of administrative duties to support the team and department,
• Gather and review data to update administrative systems such as databases and spreadsheets, making sure the information is accurate, and highlighting to your line manager basic trends and patterns,
• Actively contribute to the success of the team,
• Abide by all University policies and undergo appropriate personal and professional development,
• Perform other duties which are not included above, but which will be consistent with the role,
• Uphold the Professional Services Values & Behaviours or local equivalent.
  
  

Person Specification

We want to employ people with a wide variety of experiences. We welcome applications from all sections of the community regardless of sex, ethnicity, disability, sexual orientation, trans identity, relationship status, religion or belief, caring responsibilities, or age. We are particularly seeking applications from candidates who come from backgrounds that are underrepresented at the University, including people from Black, Asian and Minority Ethnic communities.

We are looking for a team pla