Administrator - Bon Accord Care - ABC11707 inAberdeen inAberdeen PUBLISHED FRI 6 DEC 2024

Aberdeen City Council rduH46e

Opportunity to make a positive impact on the welfare of customers and the community.

Part-time, permanent position offering a balanced work-life schedule.

Engagement in meaningful work within a supportive team environment.

Development of strong communication and organisational skills.

Possibility for professional growth through training in ECDL and other relevant skills.

Flexibility in adapting to service delivery requirements and varied tasks.

The role of Administrator at Bon Accord Care, under Aberdeen City Council, involves performing various administrative and clerical tasks to support the service that focuses on promoting and safeguarding the welfare of customers. The position is part-time and permanent, based at the Wellbeing Hub in Stocket Grange. Candidates are expected to have a Protection of Vulnerable Groups Scheme Record (PVG) or be willing to register, as well as proficiency in the ECDL or a willingness to obtain it.

Key responsibilities include effective communication with customers and colleagues, managing a diverse workload with minimal supervision, prioritizing tasks, taking minutes in meetings, and working collaboratively within a busy team. Proficiency in the MS Office Suite/365 is crucial, along with the ability to adapt to new technologies. The ideal candidate should demonstrate compliance with health and safety regulations, the capacity to meet deadlines, and the flexibility to adjust according to service needs. Further details are outlined in the job profile.

Job Description

Before applying for this job, it is important that you read the Applicant Guidance by clicking on this link and the Job Profile attached. These explain the job role and the type of person we're looking for. If you are new to the caring profession you should check to see if it is the career for you by going to www.jobsincare.com/job/jblifPNm and trying their interactive video challenge.

Location: The Wellbeing Hub, Stocket Grange

Duration: Part Time, Permanent

Job Purpose: To carry out a range of administrative and clerical functions to support the service, who provide services which promote and protect the welfare of customers, and deliver services that meet their needs.

Requirements

The post holder needs to hold as a minimum:

Protection of Vulnerable Groups Scheme Record (PVG) or willing to become registered

ECDL or willingness to obtain

Responsibilities

The post holder needs to be able to demonstrate:

Ability to undertake all duties in accordance with health and safety legislation, statutory

obligations and BAC policies

Ability to communicate effectively with customers, staff and other stakeholders in line with required outcomes

Ability to plan and manage a set workload with limited direct supervision, while at the same time recognising when matters need to be referred to a more senior manager

Ability to manage priorities and deadlines

Ability to operate effectively as a member of a busy team

Ability to organise, take minutes and contribute to regular meetings

Ability to work flexibly in line with service delivery requirements

Ability to use MS Office Suite/365 (Outlook, Word, Excel, Powerpoint, Access) and adapt to new technology

The Individual

Please see Job Profile for further details.

More information related to this job opportunity, from jobsincare:

Here are 5 questions you could be asked if you apply for this job: Start practice interview... NEW!

1. Can you tell us a bit about yourself and your experience in administrative roles?

2. What interests you most about working for Bon Accord Care and in the social care sector?

3. How do you think your previous experiences have prepared you for this role?

4. Can you describe your experience with the MS Office Suite, particularly any specific examples where you utilised Excel or Access?

5. Have you ever had to manage a heavy workload with limited supervision? How did you prioritise your tasks?

Start a practice interview... NEW!

1. Can you tell us a bit about yourself and your experience in administrative roles?

2. What interests you most about working for Bon Accord Care and in the social care sector?

3. How do you think your previous experiences have prepared you for this role?

4. Can you describe your experience with the MS Office Suite, particularly any specific examples where you utilised Excel or Access?

5. Have you ever had to manage a heavy workload with limited supervision? How did you prioritise your tasks?

Start a practice interview... NEW!

Useful skills for an Administrator - Bon Accord Care - ABC11707: Click to view

To work as an Administrator for Bon Accord Care in the UK, you would generally need a combination of administrative skills, interpersonal skills, and knowledge specific to the care sector. Here are some common skills and qualifications that may be required or beneficial for this role:

Administrative Skills

1. Organizational Skills: Ability to manage schedules, maintain records, and prioritize tasks effectively.

2. Time Management: Efficiently handle multiple tasks and deadlines within a busy environment.

3. Attention to Detail: Ensure accuracy in data entry and document management.

4. Computer Literacy: Proficiency in using office software (e.g., Microsoft Office, spreadsheets, databases, and care management systems).

5. Data Entry and Management: Capable of inputting and handling data accurately and securely.

Communication Skills

1. Verbal and Written Communication: Effectively communicate with staff, service users, and external agencies through emails, reports, and meetings.

2. Interpersonal Skills: Foster positive relationships with colleagues and clients, demonstrating empathy and understanding.

Knowledge of the Care Sector

1. Understanding of Care Regulations: Familiarity with UK health and social care regulations, policies, and best practices.

2. Awareness of Safeguarding: Knowledge of safeguarding principles and procedures related to vulnerable populations.

Additional Skills

1. Problem-Solving: Ability to identify issues and offer solutions within a busy care environment.

2. Confidentiality and Discretion: Maintain confidentiality regarding sensitive information about staff and service users.

3. Teamwork: Collaborate effectively with colleagues and support the overall functioning of the care team.

Qualifications

- A relevant qualification in administration or business can be advantageous (e.g., NVQ, BTEC).

- Previous experience in a similar administrative role, especially in the health and social care sector, is often preferred.

Personal Attributes

- Adaptability: Ability to adapt to changing circumstances and work under pressure.

- Compassionate and Patient: Understanding the needs of vulnerable individuals in care settings.