Medical Secretary/ AdministratorinKirkcaldyinKirkcaldyPUBLISHED WED 26 MAR 2025

We are looking for an outgoing and organised individual to provide a comprehensive secretarial and clerical support to the Sexual Health medical team. This will primarily be booking, rescheduling, cancelling appointments, including waiting list administration, audio typing, drafting and typing correspondence, reports and out-patient clinic typing achieving a high level of accuracy within satisfactory timescales. You will be required to organise and attend meetings producing draft minutes for subsequent agreement by the Consultant in Sexual Health.

You will be responsible for organising and maintaining the workflow of the vasectomy administration as well as organizing and scheduling appointments, organising meetings for the wider sexual health team including minute taking. You will also gather and collate statistical data accurately ensuring timescales are met.

You should be educated to SVQ3 or HND level in a relevant discipline or have relevant secretarial experience in a health care environment along with a working knowledge of medical terminology. Excellent keyboard skills; a minimum typing speed of 45 words per minute; proficiency in audio typing/digital dictation; a working knowledge of Microsoft Office applications including Access databases are essential. You will possess excellent communication, interpersonal, organisational and time management skills. You should have the ability to work as a member of a team or on your own initiative with minimal supervision.

For an informal discussion, please contact Tracy Aitchison, Sexual Health Administration Manager on

NHS Scotland is reducing their full-time working week from 37.5 to 37 hours per week from 1 April 2024 but with no change in pay. This reduction will also be applied pro rata for part time staff. Your offer/contract of employment will therefore reflect the new working hours. However, as not all service areas will be able to adopt the 37 hour working week immediately from 1 April 2024, you may be required to work up to an additional 30 minutes per week for a temporary period for which you would be paid until the service you are working in changes rosters or working patterns to accommodate the new reduced working week. If you have any questions or concerns, please contact your Hiring Manager.

A requirement of this post is to become a member of the Protection of Vulnerable Groups (PVG) Scheme Prior to appointment.

NHS Fife is legally obliged to ensure all its employees are legally entitled to work in the United Kingdom. If you are not a United Kingdom (UK) or Irish National, you are required to confirm your right to work in your application.

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.