Executive Office Assistant - Digital Brand inPreston On The Hill inPreston On The Hill PUBLISHED 19 OCT 2024

Overview


Brand new opportunity to join an incredible Software Company as an Executive Office Assistant. A well-established and innovative organisation, providing cutting-edge digital solutions to clients across various industries is looking for an Executive Office Assistant.

We are seeking a highly organised, proactive, and detail-oriented Executive Office Assistant to support the Directors and Senior Leadership Team at a dynamic and fast-growing organisation.


Role


As an Executive Office Assistant, you will be required to ensure the smooth operation of the leadership team and overall office management. The ideal candidate will have a strong background in executive support and office administration, with the ability to manage competing priorities discreetly and professionally.


Key Responsibilities


Executive Assistance:

• Diary Coordination: Organise and oversee daily schedules, ensuring the executive team’s time is effectively managed.
• Document Preparation: Prepare reports, documents, and presentations for senior management’s review and action.
• Executive Liaison: Communicate on behalf of the executive team, ensuring clear and concise messaging with internal and external parties.
• Meeting Organisation: Set up meetings, including remote and in-person sessions, and prepare all necessary materials for participants.
• Task Prioritisation: Ensure that all executive tasks are prioritized and deadlines are met with minimal oversight.
• Confidential Handling: Manage highly sensitive information with discretion and integrity.
  
  

Office Operations

• Day-to-Day Management: Keep the office running efficiently by managing supplies, equipment, and ensuring workspaces are well-organised.
• Vendor Relations: Liaise with suppliers and service providers, ensuring contracts and service levels are maintained.
• Facility Coordination: Manage the office environment, ensuring all health and safety standards are followed, and organise workspace improvements.
• Team Support: Provide logistical support to leadership teams and assist with various office-wide initiatives.
• Budget Tracking: Help oversee the management of office expenses, maintaining accurate records and liaising with finance for budget alignment.
• Event Planning: Take charge of organising company-wide meetings, events, and team activities, handling logistics from start to finish.
  
  

Requirements

• Highly organised with the ability to manage multiple tasks and shifting priorities.
• Excellent interpersonal skills with a strong emphasis on communication and diplomacy.
• Capable of working independently while being a proactive team player.
• Advanced proficiency with office tools such as Microsoft Office, Google Workspace, and task management software.
• Ability to maintain confidentiality and handle sensitive matters with discretion.
• A natural problem solver, adept at handling unexpected challenges with ease.
  
  

Location: Hybrid (3 days in office)

Salary: £30,000- £40,000 per annum (dependent on experience)


Benefits

• Private Medical Insurance through Vitality
• Access to Vitality dental, optical and other healthcare cash-back schemes
• Pension scheme through Aviva
• Access to the employee discount portal (e.g. cinema, shopping and vouchers)
• Flexible benefit fund (use towards enrolling family in Private Medical Insurance, additional pension contributions or vouchers on discount portal)
• Access to the employee discount portal (e.g. cinema, shopping and vouchers)
• 24 days holiday plus bank holidays
• Subsidised on-site canteen
• Training & personal development opportunities resulting in career progression