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Ward AdministratorinLondoninLondonPUBLISHED SUN 24 NOV 2024

The role of Ward Administrator at University College London Hospitals NHS Foundation Trust in London involves a blend of traditional administrative functions alongside family liaison and patient discharge coordination. Operating within a vibrant inpatient ward specializing in Infectious Diseases, Tropical Medicine, and Respiratory Medicine, the postholder will participate in daily business rounds, manage discharge-related queries, and liaise with various staff and patients. Since the service runs seven days a week, the role requires flexibility to work shifts, including weekends and potential early evening work.

This position is integral to the ward team and presents opportunities to engage in diverse projects while maintaining a friendly and supportive atmosphere. Candidates should be comfortable in public-facing roles, particularly in challenging situations, and will handle numerous ad hoc tasks. UCLH is dedicated to high-quality patient care, education, and research, and is striving towards sustainability goals in healthcare delivery.

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Useful skills for a Ward Administrator:
To work as a Ward Administrator in the UK, you typically need a combination of administrative skills, healthcare knowledge, and interpersonal abilities. Here’s a breakdown of the key skills and qualifications that are generally required:
Administrative Skills:
1. Organizational Skills: Ability to manage and prioritize multiple tasks efficiently.
2. Data Entry and Management: Proficient in using hospital information systems and databases.
3. Record Keeping: Skills in maintaining accurate and confidential patient records and administrative documentation.
4. Scheduling: Experience in managing staff rosters, appointments, and maintaining ward schedules.
Communication Skills:
1. Verbal Communication: Ability to effectively communicate with healthcare staff, patients, and their families.
2. Written Communication: Proficiency in writing reports, memos, and other correspondence.
3. Interpersonal Skills: Ability to build relationships with staff, patients, and visitors, and handle inquiries or complaints effectively.
IT Skills:
1. Computer Literacy: Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with healthcare management software.
2. Data Management: Ability to analyze and report on data, including budgets, staffing levels, and patient flow.
Financial and Resource Management:
1. Budgeting Experience: Understanding of financial processes, including invoicing and resource allocation.
2. Inventory Management: Skills in managing supplies and equipment within the ward.
Knowledge of Healthcare:
1. Understanding of NHS Policies: Familiarity with healthcare regulations, NHS frameworks, and departmental protocols.
2. Health and Safety Awareness: Knowledge of health and safety standards in a hospital setting.
Personal Attributes:
1. Attention to Detail: High level of accuracy and attention to detail in all tasks.
2. Problem-Solving Skills: Ability to identify issues proactively and develop effective solutions.
3. Flexibility and Adaptability: Ability to work in a fast-paced, dynamic environment and adapt to changing priorities.
Qualifications:
- Educational Background: Typically, a minimum of GCSEs in English and Mathematics, and often relevant vocational qualifications (e.g., NVQ in Business Administration).
- Experience: Previous experience in an administrative role, particularly in a healthcare setting, is often preferred.
 


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