Medical Secretary in York inYork PUBLISHED WED 16 APR 2025 Jump to job information section
Band 4
Job description
An opportunity has become available within our supportive Obstetrics & Gynaecology secretarial team as a result of a retirement. We are looking for a motivated and proactive individual to join the existing secretarial team, based at York Teaching Hospital.
This post is perfect for applicants with a strong background in administration, looking to step up into a Band 4 secretarial role.
We are committed to providing the training and support required to make the right candidate a success and integrate into our team.
The successful applicant would have their own consultant(s) to support, which will include typing patient letters, minuting meetings, organising diaries, general administration and being their ‘go to’ person.
This role is busy, varied and requires a logical, methodical way of working.
The role of medical secretary also requires excellent communication skills, engaging with our patients and assisting with their queries
and concerns, liaising with the wider clinical networks and Multidisciplinary Teams.
Applicants need to be proficient at typing and have a working experience of digital dictation, with recent secretarial/administrative experience.
Knowledge of medical vocabulary is an advantage, although not essential.
We look forward to hearing from you!
We offer a range of benefits to support our staff including:
For further details / informal visits contact: Name: Masud Chowdhury Job title: Service Manager Email address: Telephone number:
This post is perfect for applicants with a strong background in administration, looking to step up into a Band 4 secretarial role.
We are committed to providing the training and support required to make the right candidate a success and integrate into our team.
The successful applicant would have their own consultant(s) to support, which will include typing patient letters, minuting meetings, organising diaries, general administration and being their ‘go to’ person.
This role is busy, varied and requires a logical, methodical way of working.
The role of medical secretary also requires excellent communication skills, engaging with our patients and assisting with their queries
and concerns, liaising with the wider clinical networks and Multidisciplinary Teams.
Applicants need to be proficient at typing and have a working experience of digital dictation, with recent secretarial/administrative experience.
Knowledge of medical vocabulary is an advantage, although not essential.
We look forward to hearing from you!
- Managing consultant diaries, arranging meetings, typing of clinic letters.
- Oversight of consultant leave and subsequent clinic changes.
- Be aware of patient situations/pathways in relation to admissions/treatments, and ensure these comply with current Trust and Government referral to treatment waiting time targets.
- Have a clear overview of and monitor worklists, waiting lists and RTT pathways.
- Use own initiative and judgement to prioritise and escalate patient care where necessary.
- Ensure efficient secretarial service is maintained in the absence of colleagues.
- Assist management in the recruitment, selection and induction of Assistant Medical Secretaries/administrative staff.
We offer a range of benefits to support our staff including:
- Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
- 27 days holiday rising to 33 days (depending on NHS Trust service)
- A generous relocation package of up to 30% of salary (capped at £18k) to support with relocation expenses for hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss a potential relocation package, please speak to the recruiting department/manager at interview stage.
- A variety of different types of paid and unpaid leave covering emergency and planned leave
- Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
- NHS Car Lease scheme and Cycle to Work scheme
- An extensive range of learning and development opportunities
- Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers
For further details / informal visits contact: Name: Masud Chowdhury Job title: Service Manager Email address: Telephone number:
Not sure?
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.
Requirements
See the job description for full role requirements.
Benefits
Benefits are provided by the employer and will be confirmed during your application.
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More information related to this job opportunity, from jobsincare:
Useful skills for a Medical Secretary:
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To work as a Medical Secretary in the UK, you should possess a combination of technical, administrative, and interpersonal skills. Here are the key skills and qualifications that are often required:
Essential Skills:
1. Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and keep track of appointments, medical records, and correspondence.
2. Communication Skills: Strong written and verbal communication skills to interact with healthcare professionals, patients, and other stakeholders.
3. Computer Literacy: Proficiency in using Microsoft Office (Word, Excel, Outlook) and medical software (like NHS systems, EMIS, or SystmOne).
4. Typing Skills: Fast and accurate typing skills are essential for transcription and data entry.
5. Attention to Detail: Accuracy is critical when handling patient records, medical documents, and databases.
6. Confidentiality Awareness: Understanding of patient confidentiality and data protection laws (e.g., GDPR) to ensure sensitive information is handled appropriately.
7. Knowledge of Medical Terminology: Familiarity with medical terminology, procedures, and anatomy to understand documents and communicate effectively in a healthcare environment.
8. Customer Service Skills: Ability to assist patients and address their inquiries empathetically and professionally.
9. Teamwork: Ability to work within a multidisciplinary team and collaborate with healthcare professionals.
10. Problem-Solving Skills: Capacity to handle issues that may arise and find solutions quickly.
Qualifications:
- Education: A minimum of GCSEs in English and Maths is usually required. A qualification in business administration or medical administration can be advantageous.
- Experience: Previous experience in an administrative role, especially in a healthcare setting, is beneficial but not always essential.
- Professional Development: Consider obtaining certifications related to medical administration or secretarial work to enhance your qualifications.
Additional Skills:
- Time Management: Ability to manage time effectively and meet deadlines.
- Adaptability: Flexibility to handle changing workloads and environments in a busy medical practice.
- Knowledge of NHS Protocols: Understanding of NHS procedures, policies, and regulations can be helpful.
Conclusion
inYork
53.9699817 -1.083555 York, England, United Kingdom 
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