Secretary to Practice Educators inNewport inNewport PUBLISHED SUN 29 DEC 2024

We encourage applications from all with protected characteristics and from those in the Armed Forces Community. Applicants are invited to apply in Welsh, any application submitted through the medium of Welsh will not be treated less favourably than applications made in English.

If you are successful at interview for this post you will receive your conditional offer of appointment and information pack via email.

We reserve the right to close this vacancy at any time. Therefore we encourage early applications to ensure consideration for this post. If you are short listed for this post, you will be contacted via your email account you used to apply for this post, therefore please check your account regularly.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Aneurin Bevan University Health Board support flexible working.

Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process

Job Overview

Band 3 Secretary to Practice Educators,

An exciting opportunity has become available for an enthusiastic and dynamic person to support the clerical duties for the Division of Surgery and Medicine Practice Educator Team.

Main duties of the job

The successful candidate will be expected to provide administrative and secretarial support arising from study day bookings, attendance records, managing local training databases and spreadsheets and taking telephone enquires relating to course bookings.

This post requires the applicant to have excellent communication skills, verbal and written along with IT skills and knowledge. They should be conversant with Microsoft Office applications such as Excel, Outlook, Word and other Office 365 tools.

The successful candidate will be based at Royal Gwent Hospital Hospital, however may be required to travel to other Health Board sites.

The ability to speak Welsh is desirable for this role; Welsh and/or English speakers are equally welcome to apply.

Working for our organisation

Aneurin Bevan University Health Board is a multi-award winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your speciality or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.

We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.

Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. This includes the Grange University Hospital which provides specialist and critical care and is the newest addition to the clinical futures strategy opened in November 2020. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.

Qualifications

Essential criteria

• Educated to GCSE standard or equivalent, achieving level C or above in English and Math’s
• Advanced word and text processing keyboard skills.
• Knowledge and experience of IT systems
  
  

Desirable criteria

• NVQ 3 or equivalent in Business and Administration.
• RSA level 3 or equivalent
  
  

Experience

Essential criteria

• Significant Secretarial or administrative experience with private or public sector or apprenticeship experience within college/ workplace setting
• Significant Secretarial or administrative experience with private or public sector or apprenticeship experience within college/ workplace setting
• Experience of using internet to locate essential information quickly and accurately.
• evidence of experience of professionally using social media for work
  
  

Skills

Essential criteria

• Advanced knowledge and competence of Microsoft 365
• Ability to set up meetings
• Ability to independently produce high quality accurate work and manage own workload using initiative, discretion and judgement
• Ability to prioritise and manage a complex workload requiring a high level of concentration at the same time subject to frequent interruptions.
• Ability to react flexibly and effectively to changing priorities
• Ability to recognise and meet deadlines
• Excellent time management, problem solving, planning and organisation skills
• Ability to communicate effectively with all levels of staff and external partners
• Using excellent communication skills verbally, electronically and in writing
• Take minutes
  
  

personal qualities

Desirable criteria

• Flexible approach to work. Ability to use own initiative and organise workload
• Welsh Speaker (Level 1) or willingness to work towards