Breast Care Administrator/ Secretary in Wythenshawe inWythenshawe PUBLISHED SUN 6 APR 2025 Jump to job information section
Band 3: £24,625 - £25,674 per annum
Manchester Royal Eye Hospital ro4GGBa7
Job description
NHS AfC: Band 3
Main area Breast Surgery Grade NHS AfC: Band 3 Contract Permanent Hours Full time - 37.5 hours per week (Mon-Fri) Job ref 349-WTWA-6689417^
Site Nightingale Centre, Wythenshawe Hospital Town Wythenshawe Salary £24,625 - £25,674 per annum (pro-rata) Salary period Yearly Closing 20/04/2025 23:59
Job Overview
An exciting opportunity has arisen to join the Breast Unit as an Administrator/Secretary.
The ideal candidate will have excellent communication and organisation skills, strong typing skills and knowledge of medical terminology to ensure provision of a high quality and efficient administrative/secretarial service to the Breast Surgery consultants and the BREAMO nursing team.
Your role will also involve assisting in the management of referral to treatment (RTT) and cancer pathways; working with the management and clinical teams to ensure delays are resolved and pathways are managed appropriately.
You must have good attention to detail together with the ability to prioritise your own workload to meet deadlines. Duties will include dealing with telephone enquiries, letters, email, diaries, chasing deadlines, collation of information/results for reports and typing of clinic letters.
You should have previous secretarial experience as well as being flexible and able to work as part of a team. In return we will provide a comprehensive induction with a view to developing knowledge and skills where appropriate.
Main duties of the job
The post holder will provide medical transcription and administrative support on attachment to clinical teams; guided by standard operating procedures.
Proof reading letters to patients, GPs, medical staff and any other required addressee following clinic attendance, ward discharge and other patient contacts.
Carry out administrative instructions that are dictated in the letters transcribed e.g. chasing results.
Undertake routine office duties including electronic case note tracking, photocopying, scanning and uploading correspondence and results and maintenance of records when required.
Provide cover in times of sickness, annual leave and staff shortages.
Deal with telephone communications and patient queries.
Liaise with relevant departments where necessary.
Working for our organisation
MFT is one of the largest NHS Trusts in England with a turnover of £2.8bn & is on a different scale than most other NHS Trusts. We’re creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.
Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 30,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you’ll benefit from a scale of opportunity that is nothing short of extraordinary.
We’ve also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research, and innovation through the introduction of Hive; our Electronic Patient Record system which launched in September 2022.
We’re proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What’s more, we’re excited to be embarking on our Green Plan which sets out how MFT continues to play its part in making healthcare more sustainable.
At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open, and transparent, protecting your health and wellbeing and shaping the future of our organisation together.
Detailed Job Description And Main Responsibilities
To find out more about the key responsibilities and the specific skills and experience you’ll need, take a look at the Job Description & Person Specification attachments under the ‘Supporting Documents’ heading. So that you’re even more equipped to make an informed decision to apply to us, you’ll need to take time to read the ‘ Candidate Essentials Guide’ that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how ‘we care for you as you care for others’. Most importantly, it also contains critical information you’ll need to be aware of before you submit an application form.
COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not currently a condition of employment, we do encourage our staff to get vaccinated. If you are unvaccinated, there is helpful advice and information available by searching on the ‘NHS England’ website where you can also find out more about how to access the vaccination.
Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at
We’re looking forward to hearing from you!
Person specification
Shortlisting
Essential criteria
Documents to download
Main area Breast Surgery Grade NHS AfC: Band 3 Contract Permanent Hours Full time - 37.5 hours per week (Mon-Fri) Job ref 349-WTWA-6689417^
Site Nightingale Centre, Wythenshawe Hospital Town Wythenshawe Salary £24,625 - £25,674 per annum (pro-rata) Salary period Yearly Closing 20/04/2025 23:59
Job Overview
An exciting opportunity has arisen to join the Breast Unit as an Administrator/Secretary.
The ideal candidate will have excellent communication and organisation skills, strong typing skills and knowledge of medical terminology to ensure provision of a high quality and efficient administrative/secretarial service to the Breast Surgery consultants and the BREAMO nursing team.
Your role will also involve assisting in the management of referral to treatment (RTT) and cancer pathways; working with the management and clinical teams to ensure delays are resolved and pathways are managed appropriately.
You must have good attention to detail together with the ability to prioritise your own workload to meet deadlines. Duties will include dealing with telephone enquiries, letters, email, diaries, chasing deadlines, collation of information/results for reports and typing of clinic letters.
You should have previous secretarial experience as well as being flexible and able to work as part of a team. In return we will provide a comprehensive induction with a view to developing knowledge and skills where appropriate.
Main duties of the job
The post holder will provide medical transcription and administrative support on attachment to clinical teams; guided by standard operating procedures.
Proof reading letters to patients, GPs, medical staff and any other required addressee following clinic attendance, ward discharge and other patient contacts.
Carry out administrative instructions that are dictated in the letters transcribed e.g. chasing results.
Undertake routine office duties including electronic case note tracking, photocopying, scanning and uploading correspondence and results and maintenance of records when required.
Provide cover in times of sickness, annual leave and staff shortages.
Deal with telephone communications and patient queries.
Liaise with relevant departments where necessary.
Working for our organisation
MFT is one of the largest NHS Trusts in England with a turnover of £2.8bn & is on a different scale than most other NHS Trusts. We’re creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.
Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 30,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you’ll benefit from a scale of opportunity that is nothing short of extraordinary.
We’ve also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research, and innovation through the introduction of Hive; our Electronic Patient Record system which launched in September 2022.
We’re proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What’s more, we’re excited to be embarking on our Green Plan which sets out how MFT continues to play its part in making healthcare more sustainable.
At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open, and transparent, protecting your health and wellbeing and shaping the future of our organisation together.
Detailed Job Description And Main Responsibilities
To find out more about the key responsibilities and the specific skills and experience you’ll need, take a look at the Job Description & Person Specification attachments under the ‘Supporting Documents’ heading. So that you’re even more equipped to make an informed decision to apply to us, you’ll need to take time to read the ‘ Candidate Essentials Guide’ that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how ‘we care for you as you care for others’. Most importantly, it also contains critical information you’ll need to be aware of before you submit an application form.
COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not currently a condition of employment, we do encourage our staff to get vaccinated. If you are unvaccinated, there is helpful advice and information available by searching on the ‘NHS England’ website where you can also find out more about how to access the vaccination.
Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at
We’re looking forward to hearing from you!
Person specification
Shortlisting
Essential criteria
- GCSE Math's and English (or equivalent)
- At least two years previous secretarial experience
- Proven experience working to deadlines
- Good oral and written skills
- Ability to prioritise workload
- Secretarial/NVQ qualification or equivalent
- Previous administrative experience
- Experience of working in a multi-disciplinary team
- Knowledge of PAS/IT systems
- Knowledge of medical terminology
Documents to download
- Job description (PDF, 192.4KB)
Not sure?
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.
Requirements
See the job description for full role requirements.
Benefits
Benefits are provided by the employer and will be confirmed during your application.
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