Administration Assistant - Immunisation and Vaccination inBronllys inBronllys PUBLISHED 7 NOV 2024

Band 2 FIXED TERM GOOD SALARY

Powys Teaching Health Board rY3pGHrG

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The successful post holder will be required to have customer service experience and must be IT literate with the ability to learn new systems and software packages quickly.

THIS POST IS FIXED TERM/SECONDMENT FOR 12 MONTHS DUE TO SECONDMENT COVER

If you wish to be offered on a secondment basis, you will need to have gained your line managers approval for the secondment prior to going to interview.

If you are looking for an exciting new role to make a real difference, we have a fantastic opportunity for an individual to join the Powys Teaching Health Board Vaccination and Immunisation Bronllys site team.

The post holder will operate in a fast-paced environment that is part of a multi disciplinary team. You will be the first point of contact for the service onsite at a vaccination centre and provide administrative support to the wider team.

The successful post holder will be required to have customer service experience and must be IT literate with the ability to learn new systems and software packages quickly. It's essential the appointee will be able to organise and plan workload to meet the needs of the service, prioritising where appropriate.

JOB SUMMARY

The Administration Assistant will provide a comprehensive front desk/administrative support service to the department.

This will include,

Acting as a first point of contact for the department.
Dealing with routine and specialist enquiries in a pleasant and helpful manner, communicating relevant information to the relevant departments/person, referring to others as appropriate.
Updating of electronic and paper-based systems, collating of information, mail distribution and logging etc.
Responding to and resolving day to day problems that arise within the department and responding to queries, escalating where necessary.
Carrying out data validation and data cleansing activities associated with the Immunisation and Vaccination programme, under the supervision of the Administration Team Leader.
Working within the Data Protection Act at all times to preserve citizen confidentiality, identifying and escalating confidentiality issues and breaches as appropriate.

About us

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

THIS POST IS FIXED TERM/SECONDMENT FOR 12 MONTHS DUE TO SECONDMENT COVER

If you wish to be offered on a secondment basis, you will need to have gained your line managers approval for the secondment prior to going to interview.

JOB SUMMARY

The Administration Assistant will provide a comprehensive front desk/administrative support service to the department.

This will include,

Acting as a first point of contact for the department.
Dealing with routine and specialist enquiries in a pleasant and helpful manner, communicating relevant information to the relevant departments/person, referring to others as appropriate.
Updating of electronic and paper-based systems, collating of information, mail distribution and logging etc.
Responding to and resolving day to day problems that arise within the department and responding to queries, escalating where necessary.
Carrying out data validation and data cleansing activities associated with the Immunisation and Vaccination programme, under the supervision of the Administration Team Leader.
Working within the Data Protection Act at all times to preserve citizen confidentiality, identifying and escalating confidentiality issues and breaches as appropriate.

About us
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

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Useful skills for an Administration Assistant - Immunisation and Vaccination: Click to view

To work as an Administration Assistant in the UK, you'll need a mix of technical, organizational, and interpersonal skills. Here are some essential skills and qualifications:

Essential Skills

1. Organizational Skills: Ability to manage multiple tasks, prioritize workload, and maintain clear systems for filing and information retrieval.

2. Communication Skills: Strong written and verbal communication skills to interact effectively with colleagues, clients, and stakeholders.

3. IT Proficiency: Familiarity with office software (e.g., Microsoft Office Suite, especially Word, Excel, PowerPoint, and Outlook) and basic knowledge of data management systems.

4. Attention to Detail: Accuracy in completing tasks, managing data, and producing documents.

5. Time Management: Ability to meet deadlines and manage time effectively in a busy work environment.

6. Problem-Solving Skills: Capability to identify issues and find practical solutions.

7. Customer Service Skills: A professional approach to dealing with both internal and external customers.

8. Teamwork: Ability to work collaboratively in a team environment.

9. Adaptability: Flexibility to adapt to changing tasks and priorities as needed.

Qualifications

- Educational Background: A good general education, typically a minimum of GCSEs in English and Maths.

- Relevant Experience: Previous administrative or office experience can be advantageous.

- Professional Qualifications: While not always necessary, qualifications in administration, business, or related fields (e.g., NVQ or BTEC) may enhance your prospects.

- Familiarity with Office Technology: Knowledge of office equipment (printers, copiers, etc.) and possibly specific software relevant to the industry you're applying to.

Additional Considerations

- Confidentiality Awareness: Understanding the importance of handling sensitive information appropriately.

- Basic Financial Knowledge: Some roles may require basic budgeting or invoicing skills.

More about Bronllys Click to view

Working in Bronllys