Medical Secretary - Obstetrics and Gynaecology inDoncaster inDoncaster PUBLISHED THU 31 OCT 2024

Band 3: £24,071 to £25,674 a year Pro Rata Per Annum PERMANENT
NHS

Doncaster & Bassetlaw Teaching Hospitals NHS FT r2rXykuf

The role of Medical Secretary in the Obstetrics and Gynaecology Department at Doncaster & Bassetlaw Teaching Hospitals NHS FT involves a commitment of 30 hours per week, classified as Band 3. The successful candidate will be responsible for managing administrative processes related to patient pathways, utilizing Medisec digital transcription software to produce clinical correspondence from both outpatient and inpatient appointments. Flexibility to work across various sites and proficiency with the Patient Tracker List (PTL) are essential, along with a background in clerical or secretarial duties and knowledge of medical terminology.

Applicants must demonstrate strong communication skills, tact, and diplomacy while interacting with senior staff, patients, and the public. A successful interview will require candidates to present original qualification certificates as specified in the job description. The role is integral to supporting clinicians and ensuring efficient operational support within the clinical teams.

The division of Children and Families would like to invite applicants for a 30.00 hours per week, Band 3 post to join the medical secretary team within Obstetric and Gynaecology Department at Doncaster Royal Infirmary/Bassetlaw Hospitals.

They will need experience in managing the robust systems in place for the administrative engagement of patient pathways. They will need to be able to work flexibly as part of the team - sometimes across sites - to produce clinical correspondence using Medisec digital transcription software from outpatient and inpatient attendances.

Experience in using the PTL (Patient Tracker List) to manage patient's pathway is paramount. A knowledge of medical terminology alongside previous experience of working in a clerical / secretarial role is desirable.

You will be required to display tact and diplomacy, and have developed communication skills when dealing with senior staff, patients, colleagues and the general public.

Please be aware if you were successful at interview you would need to evidence the qualification certificates detailed in the person specification before an unconditional offer will be made. If you are unable to provide this the conditional letter will be withdrawn.

The post holder will support clinicians and support their colleagues to provide an efficient support to all members of the clinical teams.

Experience in using the PTL (Patient Tracker List) to manage patients pathway is paramount. A knowledge of medical terminology alongside previous experience of working in a clerical / secretarial role is desirable.

You will be required to display tact and diplomacy, and have developed communication skills when dealing with senior staff, patients, colleagues and the general public.

About us
Please see attached to the advert a job description and person specification for further details. Please ensure you read both documents carefully.

Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.

More information related to this job opportunity, from jobsincare:

Possible interview questions for this job Click to view Start practice interview NEW!

Please wait...this will take a moment...

More about the NHS

The National Health Service (NHS) is a cornerstone of healthcare in the United Kingdom, established in 1948 with the simple yet profound principle of providing healthcare to all citizens, free at the point of use. This revolutionary system aimed to ensure that access to medical services would not depend on an individual’s financial situation, a concept that has since become fundamental to British societal values. Learn more...

Useful skills for a Medical Secretary - Obstetrics and Gynaecology: Click to view

To work as a Medical Secretary in the UK, you should possess a combination of technical, administrative, and interpersonal skills. Here are the key skills and qualifications that are often required:

Essential Skills:

1. Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and keep track of appointments, medical records, and correspondence.

2. Communication Skills: Strong written and verbal communication skills to interact with healthcare professionals, patients, and other stakeholders.

3. Computer Literacy: Proficiency in using Microsoft Office (Word, Excel, Outlook) and medical software (like NHS systems, EMIS, or SystmOne).

4. Typing Skills: Fast and accurate typing skills are essential for transcription and data entry.

5. Attention to Detail: Accuracy is critical when handling patient records, medical documents, and databases.

6. Confidentiality Awareness: Understanding of patient confidentiality and data protection laws (e.g., GDPR) to ensure sensitive information is handled appropriately.

7. Knowledge of Medical Terminology: Familiarity with medical terminology, procedures, and anatomy to understand documents and communicate effectively in a healthcare environment.

8. Customer Service Skills: Ability to assist patients and address their inquiries empathetically and professionally.

9. Teamwork: Ability to work within a multidisciplinary team and collaborate with healthcare professionals.

10. Problem-Solving Skills: Capacity to handle issues that may arise and find solutions quickly.

Qualifications:

- Education: A minimum of GCSEs in English and Maths is usually required. A qualification in business administration or medical administration can be advantageous.

- Experience: Previous experience in an administrative role, especially in a healthcare setting, is beneficial but not always essential.

- Professional Development: Consider obtaining certifications related to medical administration or secretarial work to enhance your qualifications.

Additional Skills:

- Time Management: Ability to manage time effectively and meet deadlines.

- Adaptability: Flexibility to handle changing workloads and environments in a busy medical practice.

- Knowledge of NHS Protocols: Understanding of NHS procedures, policies, and regulations can be helpful.

Conclusion

More from Doncaster & Bassetlaw Teaching Hospitals NHS FT

Administration and Secretarial SupportinDoncaster

Cardio-Respiratory AssistantinDoncaster

Specialist PhysiotherapistinDoncaster

inDoncaster

53.53080368041992 -1.1089417934417725 Doncaster

in Doncaster click to show distance

Click to enable the interactive map at this job's location

Locations are approximate. Learn more