Team Secretary inWelwyn Garden City inWelwyn Garden City PUBLISHED
TUE 5 NOV 2024
The ideal candidate will possess strong organisational skills to effectively coordinate appointments and ensure adherence to statutory timelines, as well as maintain accurate documentation for meetings. They should be flexible and adaptable to the evolving demands of the service and be committed to professional development through training. This position does not qualify for sponsorship.
We have an opportunity for an experienced Team Secretary to join us in the Adult community mental health team in Rosanne House delivering high quality admin support to the mental health care services.
As a Team secretary, you will lead in the provision of a comprehensive, professional, effective secretarial, administrative role focusing on the co-ordination of initial assessments and overseeing the process within a given time frame. This includes pulling reports, booking IAs, answering the telephone, note taking, updating and setting up systems for administration, records, on-going database management and daily email management. The post holder will be required to work independently using their initiative and applying a high degree of confidentiality to all of their work. All staff should comply with the Trust's Anti-Discriminatory Statement, Employee Charter, Trust Policies and Procedures, Code of Conduct and Equality and Diversity.
Please be aware that this role in not eligible for Sponsorship.
Responsibility for ensuring all correspondence is accurately and appropriately presented.
E-mail management
Initial assessments and/or Clinical Diary management
To be highly skilled and experienced in the full range of secretarial work practices, software programs.
To use appropriate programs on a daily basis to create a variety of documents to meet the diverse needs of the team.
To transcribe formal minutes of meetings and distribute and store/file as necessary.
To be responsible for the accurate storage and retrieval of information according to the Data Protection Act 1984 and Freedom of Information Act 2000 and archiving where possible Responsible for a number of data bases and filing systems
To use knowledge, and experience to meet the needs of the service by completing tasks on a daily basis
To update skills as necessary and attend mandatory training.
About us
The Adult Community team is a dynamic, fast paced service. We are looking for someone who can use their initiative, possess mature judgement.
You will be skilled in organisation of appointments, making sure that we offer appointments adhering to statutory time scales.
You will be able to record accurate and timely records of meetings.
You will be able to work with clinicians and other clinical staff to make sure that paperwork is completed in accordance with guidelines.
You will be flexible as the post is continually developing in order to meet the ever changing demands and needs of the service.
For a more detailed Person and Job Description please read attached
Please wait...this will take a moment...