Pharmacy Procurement and Distribution Officer inCoventry inCoventry PUBLISHED
FRI 25 OCT 2024
Additional responsibilities involve managing records for timely archiving, inputting procurement data into relevant databases, and working with the Procurement team to address medicine shortages. The position necessitates attention to detail, organisational skills, and a friendly approach when dealing with inquiries. The application process is open until sufficient applications are received, and previous applicants are advised not to reapply.
To support the Pharmacy Procurement Team to maintain the supply chain of medicines by sending orders to suppliers, processing all invoices within the required timeframe to enable payments to be processed by the finance department in line with suppliers terms and conditions. Provide support to the Administrative Officers - Pharmacy Procurement to process invoices containing price queries and other anomalies.
Please be advised there is a provisional interview date of 29th November.
Previous applicants need not apply.
- Deal with all goods receipt queries, liaising with suppliers to resolve the queries in accordance with departmental Standard Operating Procedures and Trust guidance, polices or procedures.
- Process all Return to Supplier requests, credits for the correction of goods receipt queries
- Support Administrative Officers - Pharmacy Procurement to send approved orders via the Pharmacy Electronic Data Interchange Software (EDI) or email
- Process routine electronic and manual invoices using the EDI Software and the Pharmacy Stock Control System and rectify any appropriate discrepancies
- To answer the telephone in a friendly and efficient manner with referral to other pharmacy staff as appropriate
- Deal with filing and photocopying requests
Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.
About us
Ensure the timely archiving of records Input procurement data into the relevant spreadsheets and data bases Process all invoices containing price queries and other anomalies within the required timeframe to enable payments to be processed by the finance department in line with suppliers terms and conditions Deal with all goods receipt queries, liaising with suppliers to resolve the queries in accordance with departmental Standard Operating Procedures and Trust guidance, polices or procedures. Process all return to supplier requests, credits and invoices that are awaiting credit Support the Procurement team to manage medicines procurement and shortages as requested by Pharmacy Procurement and Distribution Manager Use the Pharmacy computer system and Finance reports to review all outstanding invoices and work collaboratively with the Specialist Pharmacy Technician Procurement to ensure all accounts are up to date
For further details of the role please see the attached job description.
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