Project Support Officer inGuildford inGuildford PUBLISHED
FRI 25 OCT 2024
Royal Surrey NHS Foundation Trust rwXukNVN
In addition, the PSO will coordinate Program meetings, prepare materials, take minutes, maintain action logs, and ensure that all documented information is easily accessible. The role requires efficient management of schedules and records related to training events and improvement initiatives, as well as monitoring project timelines. Overall, the PSO plays a critical part in facilitating the successful delivery of healthcare construction projects and transformation programs.
This is an exciting and pivotal role to provide project administrative support to Healthcare Partners' design, build and operate healthcare facility programmes. The first project is to support the Royal Surrey Hospital's Cancer and Surgical Innovation Centre (CASIC) Programme Manager and surgical CASIC projects.
The purpose of the role is to provide project administrative support to Healthcare Partners' design, build and operate healthcare facilities programmes. The first project this role will support is the Cancer and Surgical Innovation Centre (CASIC) Programme Manager and other surgical projects. Healthcare Partners requires a Project Support Officer (PSO) who will be expected to provide project support expertise and service to all its programmes and in particular the CASIC programmes as a member of the Healthcare Partners team.
o Support in the tracking of Programme status, progress, risks and benefits and refining the processes and tools in use.o Support the Programme Manager to implement, maintain and continually improve a project administration system to ensure that all Programmes are tracked and benefits captured/delivered on time - e.g.- Assist in administrative duties to support the delivery of Programmes - e.g.:o Supporting the completion of Programme Initiation Documentation ('PIDs'): risk registers, Gantt charts, milestone plans, highlight reports, action and decision logs, stakeholder analysis, benefits identificationo Quality check all Programme/project trackers before they are circulated and presented at Steering Groups or Boards as requiredo Responsible for Programme governance documentation and templateso Ensuring the filing structure is maintained and all correct documentation are in the right place for easy access of informationo Maintain a register of Programme/project standard templates and ensure the most up-to-date versions of these are accessible on the intranet.o Support by producing reports that contain sensitive change and performance data; this also includes creating, updating and giving PowerPoint presentations.o Support the development and submission of Business Cases.
About us
- Administrative support to Healthcare facility build projects and CASIC transformation programmes / work streams. This includes:o Managing and scheduling of Programme meetingso Preparing slide packs to support Programme meetingso Taking minutes and maintaining action logs for Programme meetingso Distributing minutes, decision and action logso Maintenance of standard templates, standard documents and filing structureso Supporting the completion of Programme documentationo Maintaining records of Programme activities and supporting with reporting progresso Scheduling, prepping and supporting the running of improvement events and training.o Maintaining a schedule of events and training, logs of attendees and follow-up managemento Tracking and recording of project progress against identified timelines.
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