Personal Assistant – Corporate Services Transformation Programme inDudley inDudley PUBLISHED
TUE 22 OCT 2024
The ideal candidate will possess strong organisational and communication skills, along with the ability to handle multiple tasks effectively. Responsibilities include arranging committee meetings, ensuring timely receipt of reports, taking formal minutes, and maintaining an efficient workflow within the executive administrative support team. Initial preference will be given to individuals identified as 'at risk' within the Black Country Integrated Care System.
This can be on a secondment basis or fixed term basis.
The Black Country Provider Collaborative has identified and established a key programme of work to transform Corporate Services across the BCPC partner Trusts and beyond. To support the delivery of this programme of work a number of key roles are being established, including this role of PA - Corporate Services Transformation (CST).
The role will focus in supporting the BCPC Managing Director, CST SRO and CST Programme Lead across a diverse range of activities, liaising with Functional service Leads, Projects Managers, and senior Executives from across the Black Country system to support the delivery of the agreed CST workplan.
A highly motivated and enthusiastic individual they will provide senior Executive support to the CST Programme Lead and CST SRO, and when appropriate / necessary the BCPC Managing Director or Collaborative executive System Leads.
They will be a self-sufficient professional well organised with good administration and communication skills, able to perform the role of office manager and programme coordinator across the CST programmes of work, to manage and support the diverse range of system level work and the associated working groups of the CST programme.
Initial preference will be given to anybody identified as 'at risk' within the Black Country ICS
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Management of Board sub-committees and management committees
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Administrative and support service to Programme Lead / Executive Directors
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Team member of executive administrative support team
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i. Arranging the annual schedule of Committee meetings, in discussion with the Programme Lead, co-ordinating an annual plan of business scheduled for the Committee.
ii. Planning and organising meetings including consulting with the Committee Chair and appropriate SRO Executive prior to each Committee meeting, to draw up the agenda and agree timings.
iii. Ensuring the reports/papers on the agenda are received within agreed deadlines, consulting with the System and external staff as required.
iv. Communicating effectively with all Committee members, including circulating agenda and supporting papers in line with agreed protocols.
v. Taking formal minutes at Committee meetings and prepare draft minutes within five working days for approval by the Committee Chair.
About us
Job description is available, and main responsibilities are in section 3 (Principle duties & responsibilities).
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