Administrator in London inLondon PUBLISHED TUE 11 FEB 2025 Jump to job information section

Band 4: £31,081 to £33,665 a year Per Annum inclusive of Outer HCAS PERMANENT GOOD SALARY

South West London Integrated Care Board rfj1Tmol

Job description

We are seeking a highly motivated and enthusiastic individual to provide and co-ordinate administrative services for the Continuing Healthcare Team including for example, the preparation of agendas and minutes, taking appropriate follow-up action as required. Supporting the team with the management of projects, gathering information and undertaking enquires as and when necessary for the head of department, teams and the department.

Provide specialist administration support and advice to the teams and/or Sector by:

Taking telephone calls for the clinical CHC team when out of the office and expected to use their initiative to deal with phone calls and messages.
Sorting and prioritising all incoming mail and e-mail, distributing as appropriate.
Managing the electronic diary for the clinical CHC team, including arranging and changing appointments, prioritising these as appropriate

About us
Please refer to the Job Description for full details.

Provide specialist administration support and advice to the teams and/or Sector by:

Taking telephone calls for the clinical CHC team when out of the office and expected to use their initiative to deal with phone calls and messages.

Sorting and prioritising all incoming mail and e-mail, distributing as appropriate.

Managing the electronic diary for the clinical CHC team, including arranging and changing appointments, prioritising these as appropriate

Undertaking administrative duties such as photocopying, faxing and mail-out distributions.

Ensuring all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner.

Organising and planning events as necessary including producing/providing supporting information material.

Supporting teams in project management and participating in department events.

Inputting, monitoring and checking data, required for finite and ongoing projects within the teams

Working with all team members in the collection of information for performance reporting on relevant team projects

Acting as a point of contact for the team, dealing and responding effectively with complex queries from stakeholders and passing on relevant information to appropriate team members sensitively and autonomously

Ordering stationery as required.

Running and collating reports which may include reports to the Board and senior management as required.

Developing and maintaining effective electronic and paper filing systems, to ensure that information is kept securely and is accessible to other members of the team

To provide administrative support including when appropriate to all team members to support a range of department initiatives

Providing guidance and advice on relevant policies and procedures

Participate in Research and Development activities as directed.

To carry out other appropriate delegated duties as required

To facilitate flexible working, although this is the post holders primary role, s/he may be required to undertake work in another role or team, commensurate with the grade of this post, in order to utilize the post holders experience and skills and maximize the efficiency of the organisation.

Not sure?
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.

Requirements

See the job description for full role requirements.

Benefits

Benefits are provided by the employer and will be confirmed during your application.

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More information related to this job opportunity, from jobsincare:

Useful skills for an Administrator: Click to view

To work as an Administrator in the UK, you typically need a combination of technical skills, soft skills, and relevant experience. Here are some key skills that are often sought after in administrative roles:

Technical Skills:

1. Computer Literacy: Proficiency in using word processing, spreadsheet, and presentation software (e.g., Microsoft Office Suite: Word, Excel, PowerPoint).

2. Data Entry and Management: Ability to accurately enter and manage data in databases and other systems.

3. Organisational Software: Familiarity with tools like project management software (e.g., Trello, Asana), email clients, and calendar management systems.

4. Basic Financial Skills: Understanding of budgeting, invoicing, and basic accounting processes may be advantageous.

5. Record Keeping: Ability to maintain and manage physical and digital filing systems.

Soft Skills:

1. Communication Skills: Strong verbal and written communication skills for effective interaction with colleagues, clients, and stakeholders.

2. Attention to Detail: A keen eye for detail to ensure accuracy in documentation and tasks.

3. Time Management: Ability to prioritize tasks and manage time efficiently to meet deadlines.

4. Problem-Solving: Capability to identify issues and provide practical solutions.

5. Teamwork: Willingness to work collaboratively with others in a team environment.

Interpersonal Skills:

1. Customer Service: Skills in dealing with clients and providing excellent service when required.

2. Professionalism: Maintaining a professional demeanor within the workplace.

3. Adaptability: Flexibility to adapt to changing situations and demands.

Additional Considerations:

- Experience: Previous administrative experience can be beneficial, although entry-level positions may not require extensive experience.

- Qualifications: While not always necessary, having relevant qualifications (such as an NVQ in Business Administration or similar) can be advantageous.

- References: Good references from previous employers can enhance your application.

Continuous Learning:

- Staying updated with new technologies and software commonly used in administration can also be beneficial for career advancement.

inLondon

51.41957092285156 -0.2009022980928421 London

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