Business Administrator Apprentice inCarlisle inCarlisle PUBLISHED TUE 5 NOV 2024

APPRENTICESHIP NHS PENSION

North Cumbria Integrated Care NHS Foundation Trust r98B0vsX

Comprehensive training and support to achieve a Level 3 Diploma in Business Administration.

Opportunity to gain practical experience in a variety of administrative tasks within a reputable healthcare service.

Core working hours of Monday to Friday, 37.5 hours per week, promoting work-life balance.

Access to a range of employee benefits, including 27 days of holiday, flexible working schemes, and a competitive NHS pension.

Exposure to senior leadership through diary management and meeting support, enhancing networking opportunities.

Involvement in ensuring high-quality patient care and meeting national targets, contributing to meaningful work.

The North Cumbria Integrated Care NHS Foundation Trust is offering a Business Administrator Apprentice position in the Cumbria Integrated Sexual Health Service located in Carlisle. This apprenticeship provides an opportunity to acquire practical experience in a variety of administrative tasks such as document preparation, electronic filing, supply ordering, correspondence formatting, and phone inquiries.

Key responsibilities include minute-taking during meetings, assisting with meeting agendas, and supporting diary management for the Senior Leadership team. The role aims to develop skills necessary for achieving a Level 3 Diploma in Business Administration, with dedicated learning days included.

The apprentice will work full-time, 37.5 hours per week, Monday to Friday, ensuring efficient service delivery to staff and service users while maintaining high-quality patient care and departmental documentation.

Eligibility information is provided regarding UK immigration policies, and applicants under specific schemes (Disability Confident or Armed Forces Covenant) may receive guaranteed interviews if they meet essential criteria. There are also potential relocation assistance options available for successful candidates.

The application process may close early if a sufficient number of applications are received, so prompt submission is encouraged. Successfully shortlisted candidates will be notified via email to arrange interviews. Additionally, background checks will be conducted as part of the hiring process. Employees will have access to various benefits such as a competitive pension scheme, flexible working, NHS discounts, and professional development opportunities.

This new and exciting opportunity will be based in Cumbria Integrated Sexual Health Service, Carlisle within the Community Collaborative. This is a varied and interesting role where you will get the opportunity to gain experience in general admin duties such as preparing documents, maintain electronic filing systems, ordering of departmental supplies, formatting of correspondence and dealing with telephone queries etc. Through appropriate training and support, you will learn how to take minutes of meetings, support with creating agenda's for these meetings and support with diary management to our Senior Leadership team. These skills will assist you in achieving your Level 3 Diploma in Business Administration which will be supported via set learning days.

Core working hours are Monday to Friday, 37.5 hours per week.

Please see attached Job Description for full details.

The role of the Business Administrator Apprentice is to provide an efficient, effective, professional service to all service users and staff within Sexual Health Service who:

ensure patient care is of the highest quality
meet national targets
achieve individual responsibilities of their role within the Trust
ensure that all departmental documentation, records and databases are designed and fully maintained

About us
Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.

Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment.Any applicants who do not meet the eligibility criteria will not be progressed.

If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.

Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.

Please ensure that you document evidence of meeting all the essential criteria in the supporting information.

If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.

Important Information

Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.

For candidates applying using a Hotmail account or have strict firewall settings please ensure the following:

Junk Mail is checked regularly

Disclosure and Barring Service:

On 28 November 2020, the new Disclosure and Barring Service filtering rules will come into effect.

The changes mean that:

youth cautions, reprimands and final warnings will no longer be subject to automatic disclosure

the multiple conviction rule has been removed, meaning that if an individual has more than one conviction, regardless of offence type or time passed, each conviction will be considered against the remaining rules individually, rather than being automatically disclosed.

If you are unsure about whether you need to disclose certain criminal record information, free confidential advice may be sought from one of the charity bodies listed below. These bodies can advise you on what you are legally required to declare and may also be able to advise you on how you can disclose criminal record information to a prospective employer and your legal rights when doing so.

Nacro Tel: , or email:

Unlock Tel: , email or complete the online form on the Unlock website

The Trust is committed to safeguarding adults and children therefore if the post is subject to the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975 (as amended) the successful candidate(s) will be subject to a criminal records check with the Disclosure and Barring Service (DBS). The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:

Standard Check: £18 + Administration cost of £3.85 = £21.85. Deducted at £6.85 from 1st month salary and £5 deducted from salary over following 3 months.

Enhanced Check: £38 + administration cost of £3.90 = £41.90. Deducted at £11.90 from 1st month salary and £10 deducted from salary over following 3 months.

As part of the one of the largest employers in the UK NCIC future employees will have also access to the following benefits.

A lease car may be available for this position; further details will be provided upon appointment if applicable.

27 day holiday scheme rising to 33 after 10 years

Flexible working Scheme

Excellent opportunities for development

Competitive NHS Pension scheme

Access to NHS discounts with retailers and leisure companies

EAP (Employee Assistance Programme) a free, confidential counselling and information service to assist with personal or work-related problems

These schemes are subject to availability

More information related to this job opportunity, from jobsincare:

Here are 5 questions you could be asked if you apply for this job: Start practice interview... NEW!

1. Can you tell us a little about yourself and why you’re interested in this apprenticeship with the NHS?
2. What do you understand about the role of a Business Administrator within a healthcare setting?
3. The role involves general administrative tasks such as preparing documents and maintaining electronic filing systems. Can you describe any previous experience you've had with similar responsibilities?
4. How proficient are you with software commonly used for administrative tasks, such as Microsoft Office? Could you provide examples of tasks you have completed using these tools?
5. This position requires managing diaries and scheduling meetings. What strategies would you use to ensure effective diary management for a senior leadership team?

Start a practice interview... NEW!

1. Can you tell us a little about yourself and why you’re interested in this apprenticeship with the NHS?
2. What do you understand about the role of a Business Administrator within a healthcare setting?
3. The role involves general administrative tasks such as preparing documents and maintaining electronic filing systems. Can you describe any previous experience you've had with similar responsibilities?
4. How proficient are you with software commonly used for administrative tasks, such as Microsoft Office? Could you provide examples of tasks you have completed using these tools?
5. This position requires managing diaries and scheduling meetings. What strategies would you use to ensure effective diary management for a senior leadership team?

Start a practice interview... NEW!

More about the NHS
The National Health Service (NHS) is a cornerstone of healthcare in the United Kingdom, established in 1948 with the simple yet profound principle of providing healthcare to all citizens, free at the point of use. This revolutionary system aimed to ensure that access to medical services would not depend on an individual’s financial situation, a concept that has since become fundamental to British societal values. Learn more...

Useful skills for a Business Administrator Apprentice: Click to view

To work as a Business Administrator Apprentice in the UK, you will need a mix of soft and hard skills, as well as some foundational knowledge related to business administration. Here are the key skills and qualities that are typically sought after:
Soft Skills:
1. Communication Skills: Ability to communicate clearly and effectively with colleagues, clients, and stakeholders, both in writing and verbally.
2. Teamwork: Being able to collaborate and work well with others in a team environment.
3. Time Management: Prioritizing tasks and managing one's time effectively to meet deadlines.
4. Problem-Solving: Ability to think critically and come up with solutions to challenges that arise.
5. Adaptability: Being flexible and open to change, as business environments can vary.
6. Interpersonal Skills: Building and maintaining positive relationships with colleagues and clients.
Hard Skills:
1. IT Proficiency: Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other business software.
2. Organizational Skills: Ability to maintain order and manage workloads efficiently.
3. Basic Financial Knowledge: Understanding of basic financial and budgeting concepts may be helpful.
4. Data Entry and Management: Skills in accurately entering and managing data.
5. Project Management: Basic understanding of project management principles can be a plus, especially for tasks involving coordination.
Foundational Knowledge:
1. Business Understanding: A general understanding of how businesses operate and the role of different departments.
2. Legislation and Compliance: Awareness of relevant compliance issues (e.g., data protection, health and safety regulations).
Qualifications and Certifications:
- While formal qualifications aren't always necessary, having GCSEs or equivalent in English and Math is often beneficial.
- A Level 2 Business Administrator apprenticeship may require these qualifications.
Personal Qualities:
- Motivation and Proactiveness: A willingness to learn and take initiative in your tasks.
- Attention to Detail: Precision in tasks and documentation is crucial.

More from North Cumbria Integrated Care NHS Foundation Trust

Decontamination TechnicianinCarlisle
Theatre Lead Practitioner *InternalinWhitehaven
Business Support AdministratorinCarlisle

Apply Now

inCarlisle

54.892473 -2.932931 Carlisle
in Carlisle click to show distance

Locations are approximate. Learn more