Personal Assistant - Community Paediatrics inShrewsbury inShrewsbury PUBLISHED
FRI 25 OCT 2024
Applicants should be prepared to submit their applications early due to the possibility of the vacancy closing earlier than expected due to high demand. The role emphasises the importance of producing high-quality documentation and supporting the overall function of the Paediatrics department through efficient administrative practices.
The post holder will work autonomously and as part of a team, to provide a full and comprehensive PA service to Consultant Paediatrician(s) and/or other medical staff. The role will cover all aspects of secretarial, administrative and organisational support.
Please note this vacancy may close early if a high volume of applications is received, we advise you submit your application early to avoid disappointment.
Provide a full administrative and secretarial service to Consultant(s)/other medical staff.
Responsible for producing high quality, accurate text using equipment provided in accordance with defined timescales.
Compose routine self-generated correspondence, when appropriate.
Act as first point of contact for telephone and email enquiries, screening calls and liaising appropriately;
Access various information systems for administrative details and update administrative notes when/if necessary.
Prepare agendas, take minutes and distribute notes of meetings, to include typing up of group discussions and interviews as necessary and recording and follow-up actions as required.
Maintain diary of medical staff as required, booking appointments and meetings on own initiative when/if necessary
Processing prescription requests/changes and liaising with GPS, Consultants and parents regarding this
Involvement in the recruitment /interview process of secretarial/clerical staff as required.
Training and supervising new staff, offering guidance and support
Sort and prioritise all incoming mail and e-mail, distributing as appropriate and in a timely manner
About us
Please see the attached job description and person specification for further information on the role.
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