Medical Administrator (Maternity Cover)inWaterloovilleinWaterloovillePUBLISHED FRI 14 MAR 2025
Vine Medical Groupru7OQIIX
In this vital position, you’ll undertake a variety of administrative tasks, from managing patient records to handling correspondence, all while collaborating with GPs and colleagues in a way that values teamwork and communication. With training provided on our bespoke clinical systems, you’ll gain valuable skills in managing electronic data and responding to inquiries effectively. If you’re looking for a fulfilling role where you can balance work and life while contributing to the community, apply today and help us make a difference one patient at a time. Please note: applications may close early due to high interest, so don’t wait!
We are recruiting for a part time Medical Administrator to join our Admin team on a fixed term basis. We can consider applicants seeking 26-30 hours per week (working pattern to be agreed).
Our patients are at the heart of what we do. Working behind the scenes you will be responsible for a variety of administrative tasks that ensure our patient's clinical information is handled safely and securely.
As a member of the team, you will work both independently and collaboratively to support the smooth running of daily work tasks, prioritising and working flexibly with colleagues to meet deadlines and provide a high level of patient service through the processing of clinical information.
Please note we reserve the right to close applications for this vacancy early if there is a high volume of applications.
To carry out administrative tasks relating to patient records, including the opening and distribution of mail, filing, scanning and clinical coding ensuring accurate records, both manual and electronic are maintained and kept up to date.
Respond promptly and action tasks from colleagues, including GPs and other clinical and administrative staff.
Routinely handle and respond to all incoming emails.
Use bespoke clinical systems and Microsoft Office 365 programmes e.g. Excel to process administrative tasks, recording, reporting and presenting data as required.
About us
To ensure that all incoming and internal patient correspondence is stored within the patients medical record and relevant information recorded.
To carry out administrative tasks relating to patient records, including the location of patient documentation, post opening and distribution, scanning, electronic filing, photocopying and records management; inclusive of new patient registrations and removal.
As directed, code clinical information to the practice clinical system (training will be provided).
Action, where appropriate any change in patients personal details, ensuring electronic data is kept up to date.
To respond to incoming emails and maintain good housekeeping.
To receive incoming and initiate outgoing telephone calls to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries.
To maintain the computer clinical system accurately and securely, in line with confidentiality procedures.
To provide an efficient service for the timely management of non-NHS work requests; communicating with a number of different agencies as well as our patients, including solicitors, insurance companies and other service providers including the DWP and DVLA.
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