The ideal candidate should possess substantial knowledge of public procurement, excellent commercial acumen, and strong communication skills to engage effectively with various stakeholders, including clinical professionals and suppliers. Responsibilities include project management of procurement exercises, conducting financial analyses, and maintaining compliance with quality and safety standards. Additionally, the role requires a focus on continuous improvement and professional development, supporting a culture of diversity and inclusion within the organisation.
To maximise value from the supply chain by developing and leading on strategic procurement and category management across the designated Clinical expenditure category/division.
To be the dedicated point of contact for all procurement and supply chain issues associated with their Clinical category of expenditure and to coordinate activities with the relevant Procurement Category Business Partners where appropriate.
To deliver benefits in line with agreed Divisional, Departmental and Trust targets.
To carry out appropriate levels of assurance and due diligence across the supply chain to assess any risk, confirm appropriate standards are being maintained, ensure reliability of supply, and ensure legislative and contractual compliance.
To develop strategic procurement and commercial strategies for their Clinical division and to maintain short, medium, and long term workplan and benefits forecast with appropriate levels of detail.
The role is to provide a high-level of expert knowledge and skill to ensure:
o best practice procurement and strategic sourcing
o maximise value from the supply chain.
o well defined procurement category plan and strategies
o management of risk
o value for money
o the development and implementation of innovation
o tracked benefits & contract compliance.
o managed relationships with key stakeholders, including suppliers and other agencies such as GPS.
Category Management
Proactively manages all spend in allocated categories of expenditure.
Ensures that category services are fit-for-purpose and suitable for stakeholders.
Develop, implement, monitor, and review procurement/commercial strategies for allocated categories.
Develops and maintains supplier relationship management.
Project management of the tendering process from initial scoping through to contract award
Manage high-value strategic sourcing projects.
Identify and manage risk throughout the procurement process.
Maintain links with relevant bodies (for example Innovation Hubs) to ensure new technologies and innovation are incorporated into procurement.
Use of electronic tendering / sourcing tools, spend analytics tools, and contract management systems.
Project ManagementProject management of bespoke category procurement exercises on behalf of stakeholders through conception to completion.
Analysis & ReportingReport on procurement and commercial activity to the division and for the spend categories via appropriate and relevant ways (dashboards, reports, KPIs, data analysis)
Conduct financial analysis in support of individual procurement projects to assess impact on budgets for stakeholder.
About us
Personal Requirements General
A significant understanding and knowledge of public procurement.
Highly developed commercial skills and business acumen.
The ability to apply that knowledge to liaise with, advise, negotiate, and support the relevant stakeholders with their requirements for products, projects, equipment or services that are consistent with current legislation and organisational policies and procedures.
Ability to co-ordinate and manage the process of negotiating, awarding, and monitoring contracts taking all the appropriate actions when there are any arising issues.
Driven to self-manage and perform within a challenging, complex, and busy healthcare environment.
Communication & Relationship Skills
Requires highly developed presentation and communication skills.
Be able to develop networks and communicate appropriately with stakeholders and key communication links which may include:
o Clinical Professionals and Independent Contractors
o Staff at all levels and roles in other procurement organisations & agencies, NHS Trusts, and Commissioners across the country
o Suppliers and Supplier Trade/Professional Bodies
o Department of Health and other Government Bodies
o Innovation hubs & Innovation Centre(s)
Provide category advice and expertise in aspects of procurement activity to all the stakeholders.
To develop key relationships and work with other, Procurement Business Partners, Category Managers, and functional Specialists, sharing information as relevant.
Communicate with groups and give presentations as part of the process of tender evaluation and contract award recommendation.
Present to suppliers at Suppliers Briefing Sessions, e.g., outlining broad client requirements prior to formal tendering.
Analytical Skills & Judgement
Keep accurate and complete records of activities and communications consistent with legislation, policies, and procedures.
Be able to collect and analyses data in a variety of formats and coding(s).
Be able to analyse and interpret financial information.
Analyse and present findings from commercial & tender activity.
Work management and planning skills.
Responsibilities for Human Resources including personal and people development.
Update and develop new knowledge and skills and share information as relevant with other, Procurement Business Partners, Category Managers, and relevant stakeholders.
Identify own development needs and sets own personal development objectives in line with the requirements of the organisation.
Make effective use of learning opportunities within and outside the workplace evaluating effectiveness and feeding back relevant information.
People Management - the ability to manage, influence and lead people who may or may not be direct reports.
To pro-actively manage and support the development of any direct reports and support the training, development and succession planning across the wider team.
Health, safety, and security
All post holders at OUH have a responsibility for promoting the health, safety and security of patients and clients, the public, colleagues, and themselves. This is in addition to general category listed below.
Employees must:
o Cooperate with the Trust and its officers in implementing the requirements of the Health & Safety at Work Act 1974 etc. etc.
o Take reasonable care of their own health, safety & welfare
o Refrain from doing anything which may constitute an unacceptable health & safety risk to themselves or others
o Report any defective equipment, unsafe situations, or practices immediately to the responsible manager
Identify and assess any potential risks involved in work activities and processes for self and others and how best to manage the risks.
Support others in maintaining health, safety, and security.
Quality
All post holders at OUH have a responsibility for maintaining quality of own work, encouraging others, contributing to improved quality, and developing a culture of striving to improve. This is in addition to the general category listed below.
Uses relevant tools and resources to ensure consistency and transparency of any projects, tenders and evaluations carried out on behalf of the organisation or stakeholder Trusts.
Acts consistently with legislation, policies, procedures, and other quality approaches and promotes the value of quality approaches to others.
Works as an effective and responsible team member and enables others to do likewise.
Prioritises own workload and organises and carries out own work in a manner that maintains and promotes quality.
Self-motivated and takes the appropriate action when there are persistent quality problems.
Equality, diversity, and rights
All post holders shall hold a responsibility to support, promote and develop a culture which promotes equality & diversity across the organisation.
Recognises the importance of peoples rights and acts in accordance with legislation, policies, and procedures.
Ensures that all procurement activities are carried out in accordance with UK and EU legislation.
Ensures that tenders from suppliers are compliant with UK and EU legislation and tender evaluations are carried out with fairness and transparency.
Human ResourcesTo enshrine the principles of Improving Working Lives to support staff in developing an effective work/life balance.
To ensure that all staff undergo an annual performance review in line with the Trust Policy and have an up-to-date Personal Development Plan.
To be responsible for own professional development and to participate in the Trust Performance Review Process.
Information
To be responsible for maintaining the confidentiality of all patient and staff records in your area.
To be responsible for ensuring that all staff within your department adheres to all areas of the Data Security Policy held.
To be responsible for ensuring that all staff within your department adheres to all areas of the Data Security Policy held.
To be responsible for addressing all security and confidentiality training needs of all your staff. This should be done on induction and then on an annual basis to update the staff.
Should you have any matters of concern, you are welcome to, and encouraged to, raise your concerns with your Manager/Director.
Code of ConductTo enshrine the principles of the NHS Code of Conduct for Managers in undertaking all aspects of your role.
Additional Information
OUH is committed to valuing and promoting diversity in employment, service delivery practices and its general environment. An expectation of all leadership posts within the Trust is that each individual will take responsibility for promoting open, inclusive, and accessible service provision, staff development and a culture that values and respects difference.
It is also expected of all staff that:
a) They will have a sound awareness of Safeguarding issues and be clear about their respective roles and responsibilities to report, respond to and share information in relation to Safeguarding Adults, Safeguarding Children, Domestic Abuse and Public Protection.
b) They will have knowledge of and adhere to the Data Protection Act and will not disclosure to any person or organisation, any confidential information that comes into their possession in the course of their employment.
c) They will fully participate in the Trusts performance review and personal development planning process on an annual basis.
d) They will undertake training as necessary in line with the development of the post and as agreed with line manager as part of the personal development planning process.
e) They will achieve and demonstrate agreed standards of personal and professional development within agreed timescales.
f) They will contribute positively to the effectiveness and efficiency of the teams in which he/she works.
g) They will undertake any other duties at the request of the line manager which are commensurate with the role, including project work, internal job rotation and absence cover.
h) They will contribute to a healthy and safe working environment by adhering to health and safety regulations and Trust policies.
i) They will contribute to the prevention and control of health care associated infection by adhering to Trust policies and guidelines.
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