Horley PUBLISHED TUE 12 NOV 2024

Band 4: £26,530 to £29,114 a year (exclusive of London weighting) PERMANENT GOOD SALARY

NHS

NHS England r3l7347B

Opportunity for Professional Development, Provides training and shadowing opportunities, supporting personal and professional growth.

Collaborative Environment, Work closely with various directorates and the Regional Director's office, fostering teamwork and shared learning.

Diverse Responsibilities, Engage in a variety of administrative duties, keeping the work dynamic and interesting.

Supportive Work Culture, Offers peer-to-peer support and flexible cross-cover arrangements during absences, promoting a cohesive team strategy.

Impactful Role, Directly contribute to the delivery of regional priorities and statutory duties within the NHS, making a difference in healthcare.

Organizational Skills Enhancement, Develop strong organizational and planning skills through managing schedules and coordinating events.

Work-Life Balance, The role provides a range of flexible resources, which can aid in achieving a better work-life balance.

The Business Support Administrator role at NHS England in Reading, London, Southampton, or Horley involves providing comprehensive administrative support within a centralized Business Support Team aligned with regional directorates. The position focuses on facilitating efficient operations through tasks such as managing diaries, organizing meetings and events, coordinating travel arrangements, and handling various administrative duties like mail sorting and information gathering. The role emphasises collaboration, flexibility, and a commitment to professional growth, offering opportunities for training and shared learning among team members.

Key responsibilities include supporting senior team meetings, ensuring effective communication and distribution of materials, and promoting the delivery of regional priorities while adhering to corporate governance. The role is designed to enhance the efficiency of the directorates by ensuring a consistent and fair allocation of support resources, ultimately contributing to the broader objectives of NHS England's organisational goals.

Business Support Team colleagues are aligned with regional directorates and collaborate closely with the Regional Director's office. There are currently three hubs and as listed below which support directorates in the delivery of regional priorities and statutory duties:

Nursing / Medical / Public Health

Performance and Improvement / Strategy and Transformation
Workforce, Education and Training / RD Office / Commissioning and finance.

The key objectives of the hubs are:

Deliver professional administrative support to directorates.
Provide a flexible resource to support delivery of regional priorities, reducing duplication, ensuring consistent application, and delivery of corporate governance requirements.
Ensures a fair distribution of support aligned to delivery of regional priorities.
Provide peer to peer support, shared learning, and flexible cross cover during planned and unplanned absence.
Provides development opportunities for staff through training and shadowing opportunities to support personal and professional growth.

About us
The post holder will work as part of a team in delivering an efficient and effective Business Management Support service.

Key Responsibilities will include:

Undertaking all administrative duties such as photocopying and sorting and prioritising mail and e-mail where required. Distributing as appropriate.

Managing the electronic diary for the Manager/Director, including arranging and changing appointments, prioritising these as appropriate.

Organising and planning events as directed, providing all necessary supporting in local materials.

Plan and co-ordinate appointments, including rearranging and prioritising as appropriate.

Provide support to senior team meetings including organising meetings, booking rooms, and ensuring papers are ready and distributed for meetings

Undertake the organisation and planning of events as directed.

Organise travel arrangements for the wider team, booking rail and accommodation in accordance with policy.

Gather information and undertake enquires for the team and the wider group as and when is necessary.

More information related to this job opportunity, from jobsincare:

Possible interview questions for this job Click to view Start practice interview NEW!

Please wait...this will take a moment...

More about the NHS

The National Health Service (NHS) is a cornerstone of healthcare in the United Kingdom, established in 1948 with the simple yet profound principle of providing healthcare to all citizens, free at the point of use. This revolutionary system aimed to ensure that access to medical services would not depend on an individual’s financial situation, a concept that has since become fundamental to British societal values. Learn more...

Useful skills for a Business Support Administrator: Click to view