Admin Assistant - 19.5 hours 12 months FTC in Stapleford, inStapleford, PUBLISHED WED 12 FEB 2025 Jump to job information section

£22,431 to £26,382 a year pro rata - Depending on skills and experience FIXEDTERM

British Pregnancy Advisory Service (BPAS) r4NVLLbl

Job description

*Please note that this is a 12-months Fixed Term Contract covering Maternity Leave

Do you enjoy working within a busy office or reception environment, where no two days are the same?

We are looking for an experienced Admin Assistant to come and join our Nottingham West unit for 19.5 hours per week on a Monday, Tuesday, Thursday and Friday. A detailed shift pattern and salary information can be found below.

You'll work as part of the team in carrying out administration tasks in an efficient and friendly manner ensuring that clients feel accepted, supported, and confident about BPAS services.

About You:

You will have proven experience of working within an office environment, where you've carried out administration duties. You will be an excellent communicator both internally and externally and will demonstrate a friendly and positive attitude when interacting with clients, colleagues, and external parties.

Answer and direct telephone queries, liaising with both internal and external colleagues, as necessary.
Accurately check or complete BPAS and legal paperwork, ensuring all relevant documentation is available for the clients episode of care.
Monitor, edit and amend appointment list, using as appropriate BPAS booking system, informing clients if changes to their appointment become necessary.
Assist in the monitoring, control and ordering of stock, sort and distribute incoming mail and prepare and despatch statistical information and reports.

We are also looking for:

Experience of dealing face to face with patients who may be upset, within a care environment.
Knowledge of clerical procedures including checking documentation, telephone, and reception duties.
Good attention to detail, supportive towards colleagues and clients and is an effective team player.

About us
The full job description and salary details can be found in the supporting documents on the right hand side. These are available for you to download and review.
Further Information
12 Months Fixed Term Contract covering Maternity Leave
Salary: £22,431 - £26,382 per annum pro rata (£11.98 - £14.09 p/h) - depending on skills/experience.
Hours: 19.5 hours per week
Shift Pattern:
Monday - 13:30 to 17:00
Tuesday - 12:30 to 17:00
Thursday - 13:30 to 17:00
Friday - 08:00 to 17:00
Location:
BPAS Nottingham West - Stapleford Medical Centre, Church Street, Stapleford, Nottinghamshire, NG9 8DB

Interested so far? Don't delay, apply today!
This job advert may close before the advertised closing date if sufficient applications have been received. Please apply for this job as soon as you can, if interested.
The Small Print:All applicants must be pro-choice.
If you do not hear from us within 2 weeks of the closing date, unfortunately you will not have been shortlisted on this occasion.
References: All offers of employment are conditional based on satisfactory pre-employment checks. We require applicants to provide 3 years of employment references including information on reasons for leaving and any gaps in employment.

Not sure?
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.

Requirements

See the job description for full role requirements.

Benefits

Benefits are provided by the employer and will be confirmed during your application.

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More information related to this job opportunity, from jobsincare:

Useful skills for an Admin Assistant - 19.5 hours 12 months FTC: Click to view

To work as an Admin Assistant in the UK, you should possess a variety of skills and qualities. Here are the key skills typically required for this role:

1. Organizational Skills: Ability to manage multiple tasks and prioritize effectively, ensuring that deadlines are met.

2. Communication Skills: Strong verbal and written communication skills for interacting with colleagues, clients, and other stakeholders.

3. IT Proficiency: Familiarity with computer systems and software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and possibly industry-specific software.

4. Attention to Detail: Accuracy in completing tasks, such as data entry and document format, is crucial.

5. Time Management: Ability to manage one’s time effectively and handle administrative tasks promptly.

6. Problem-Solving Skills: Capability to identify issues and find practical solutions quickly.

7. Customer Service Skills: Providing a friendly and efficient service to clients or colleagues when required.

8. Teamwork: Ability to work effectively as part of a team and contribute positively to the workplace.

9. Flexibility and Adaptability: Willingness to learn new skills and adapt to changing priorities and tasks.

10. Basic Financial Understanding: Knowledge of basic accounting procedures might be beneficial, depending on the role.

11. Confidentiality: Maintaining confidentiality and handling sensitive information appropriately is often essential.

12. Initiative: Being proactive in identifying tasks that need to be completed without being prompted.

inStapleford,

52.93079376220703 -1.273226618766785 Stapleford,, Nottinghamshire

in Stapleford, click to show distance

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