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Band 4 Study Leave Co-ordinator with University Hospitals Birmingham NHS Foundation Trust in Birmingham, West Midlands
The post holder will work within the Postgraduate Office providing management and administration support for Study Leave and Expenses for the Trust. The Trust recognizes that the continuing development, education and training of staff is essential if itis to achieve its service and business objectives. Communicate effectively, both written and verbal, with staff and external teams Work under pressure, prioritise tasks, and meet deadlines Process and handle complex data efficiently Work independently and collaboratively Understand and maintain confidentiality in daily work practices Adhere to Trust guidance for admin systems for Medical Staff to apply for study leave electronically Provide training to Medical Staff and new staff when required Collaborate with Trust's Medical teams to design and deliver training tools Ensure availability of content related to study leave for Medical Education teams Regularly check and update electronic study leave systems, ensuring alignment with Trust and deanery policies, and report anomalies to the Manager Ensure that accurate study leave information is accessible to Medical Staff across all systems Support and process study leave expense claims, ensuring compliance with Trust guidelines and addressing claims that exceed limits Interpret data from the Electronic Staff Record (ESR) system and coordinate with other departments to clarify staff contract-related issues Compile detailed monthly reports for ESR, payroll, and external organisations, ensuring accuracy and meeting deadlines Assist with analytical data for ad-hoc reports for the Postgraduate Managers, and Medical Staff, ensuring relevance & accuracy Suggest improvements for system accuracy and service delivery, ensuring secure, relevant data storage in line with legislation and policies About us *Please Note : For a detailed job description for this vacancy, please see attached Job Description*