Research & Innovation Administrator inLeicester inLeicester PUBLISHED MON 2 DEC 2024

An exciting opportunity has arisen for a new R&I Administrator to join the Research and Innovation team, based at Leicester General Hospital.

We are looking for a highly motivated, hardworking and enthusiastic candidate to join us to provide a high standard of administrative service in our busy research department.

The role of the Research and Innovation Directorate is to establish and maintain an excellent platform for clinical research and research management within the University Hospitals of Leicester NHS Trust. The Research and Innovation Directorate is led by a Clinical Director, Professor Nigel Brunskill who is supported by a team that provides centralised management services. The core team consists of a Director of R&I, R&I Deputy Director, R&I Director of Operations, QA & Compliance Team, Data Team, Contracts Team, R&I Finance Team, R&I Commercial Manager, R&I Communications Manager, R&I Manager, Research Support Officers, as well as Admin Team Leaders and Administrators.

The team work closely with all the Corporate Directorates and Clinical Management Groups across the Trust.

This is an important role within the existing team, focusing on the administration of the Research and Innovation office.

The key purpose of this job is to support the R&I Office. The post-holder will provide key and varied administration services to the team.

To fulfil this role you will need exceptional communication skills and administration experience. An interest in research and research activities within UHL would be beneficial. The ideal candidate must also have excellent organisational skills and be able to communicate clearly and professionally with a range of stakeholders at all levels.

The post holder will need to provide general administrative services in assisting with the efficient running of the Research & Innovation Office. This includes providing prompt, accurate and skilled secretarial support to the R&I Deputy Director and R&I Director of Operations and to act as the initial point of contact for communications to the R&I Directorate. Thorough experience and skills in efficiently using the 365 suite, particularly Outlook, Forms and SharePoint is required.

Previous proven experience of organising meetings, managing agendas, taking minutes and coordinating action trackers is required. Excellent organisational skills gained within a complex project driven environment are also essential.

Please Note:

We regret that we unfortunately cannot support remote interviews for this role.

There will be a 25 minute administration-based skills test following the interview.

About us

• Mail is sorted, redirected, acknowledged and/or answered appropriately within prescribed timescales.
• Organisation of meetings, conferences, seminars and workshops, including securing appropriate venues, speakers and facilitators, devising programmes and delegate packs.
• To produce and compile all administrative correspondence including letters, grant proposals, scientific papers, reports and other documents, from hand written notes or audio-dictation.
• To organise and attend meetings as required, take notes, report back if necessary and compile minutes.
• Produce data and information as required for research and audit purposes.
• To manage all incoming telephone queries and other enquiries, ensuring that they are dealt with promptly, effectively and appropriately. These may be from doctors and nurses, other members of staff and outside organisations. You will be required to either take actions or pass onto the appropriate person or email using own initiative.
• To arrange trust wide R&I meetings ensuring that an agenda is prepared in consultation with the Director for R&I/R&I Manager/Chief Operating Officer/Deputy Chief Operating Officer. Assembling background information for agenda items, producing minutes and identifying actions to be taken.
• To action UHL SAEs, Annual Reports, SUSARS, end of study declaration in a timely manner.
• Ensure the support needs of the team are met, including the ordering of equipment and supplies and the creation and maintenance of database and mailing lists.
• Ensure high quality administration and data management standards are maintained at all times, particularly when working under pressure in order to meet demanding deadlines.
• Facilitate effective communication and distribution of documentation both within the Research Directorate, other research Networks, clinical trial units and coordinating centres across the country.
• To Facilitate and add new studies onto the database and prepare the files that are required.
• Documents and information are effectively managed, handled and exchanged with care, accuracy and maintaining confidentiality.
• Administrative work is prioritised and completed within deadlines.
• Research project registration and assessment for completeness and appropriate action taken to obtain required information.
• To provide an effective and comprehensive administrative service to the R&I team and to act as a first point of contact dealing with internal and external staff, either face to face or via electronic commutations.
• To assess completeness of research approval applications, extract information and enter into R&I database.
• To maintain the R&I office electronic diary and manage appointments for the R&I Deputy Director and R&I Director of Operations as required.
• To monitor and order office equipment including stationery, IT and furniture this involves ordering on the e-Financials system.
• To update and manage Research sections of the trust website as and when required.
• To disseminate publicity posters and flyers etc and display them as appropriate.
• To assist the members of the R&I Team on the management of paperwork through the research governance approval procedure. This will involve tasks such as photocopying, collation of submission of documents, data entry onto the Edge database
• To organise and maintain an up-to-date filing system used in the R&I Office.
• To assist other office administrators.
• Assist with the delivery of training.
• Assist with Archiving processes.