Oxford Health NHS Trust rH27iWzC
General Administration Management:
- Maintaining absence records, ESR documentation, and workforce management systems.
- Managing administrative staff, including rotas, sickness, absence, and training.
- Ensuring sufficient staffing for the self-referral system.
- Managing a delegated budget for office supplies and petty cash.
- Ordering supplies and maintaining records for audit purposes.
- Managing correspondence, including emergency and urgent contact.
- Attending meetings and taking minutes.
- Ensuring computerised patient records are maintained.
Training & Development:
- Inducting new staff on local policies, health & safety, and administration systems.
- Ensuring admin staff attend mandatory training.
- Attending mandatory and other relevant training courses.
Administrative Role:
- Contributing to administrative tasks, dealing with queries, data entry, and written communication.
- Assisting in service development and coordinating different work streams.
- Helping the Senior Management Team with diary and event management.
Building Manager Responsibility:
- Developing systems for building works and equipment maintenance.
- Conducting environmental risk assessments and reporting to the Health & Safety Office.
- Establishing and maintaining fire and evacuation procedures.
- Ensuring clinicians have appropriate desk space.
- Providing a safe environment with adequate space and clear information.
Can you provide efficient, high quality people management? Do you have the organisational skills to support a large Administration team? If so, this is the job for you!
Our Office Manager will be responsible for the provision of effective administrative support to the NHS Oxfordshire Talking Therapies service, to ensure the service is well organised and efficiently run and to work with the Deputy Team Manager in the development and modernisation of clinical services and administration processes.
You will have delegated responsibility for the development and management of administrative and electronic systems to record and provide necessary data and information to Team Managers.
You will work closely with the Deputy Team Managers to induct all staff, clinical and administrative into the safe use of NHS Oxfordshire Talking Therapies accommodation and Trust systems. To manage and supervise all administrative staff within the team and to ensure the provision of efficient and effective administrative support to the service.
Management:
- Overseeing day-to-day management, clinical systems, health and safety, and administrative processes.
- Collecting, recording, and auditing relevant data, and reporting to the Senior Management Team.
- Managing referrals, screening, and allocation of new referrals.
- Ensuring documentation is maintained on PCMIS.
- Training and managing administrative staff.
- Liaising with patients, families, GPs, and other professionals to improve service accessibility.
- Facilitating communication within the team and with the Team Manager.
General Administration Management:
- Maintaining absence records, ESR documentation, and workforce management systems.
- Managing administrative staff, including rotas, sickness, absence, and training.
- Ensuring sufficient staffing for the self-referral system.
- Managing a delegated budget for office supplies and petty cash.
- Ordering supplies and maintaining records for audit purposes.
- Managing correspondence, including emergency and urgent contact.
- Attending meetings and taking minutes.
- Ensuring computerised patient records are maintained.
Training & Development:
- Inducting new staff on local policies, health & safety, and administration systems.
- Ensuring admin staff attend mandatory training.
- Attending mandatory and other relevant training courses.
Administrative Role:
- Contributing to administrative tasks, dealing with queries, data entry, and written communication.
- Assisting in service development and coordinating different work streams.
- Helping the Senior Management Team with diary and event management.
Building Manager Responsibility:
- Developing systems for building works and equipment maintenance.
- Conducting environmental risk assessments and reporting to the Health & Safety Office.
- Establishing and maintaining fire and evacuation procedures.
- Ensuring clinicians have appropriate desk space.
- Providing a safe environment with adequate space and clear information.
Can you provide efficient, high quality people management? Do you have the organisational skills to support a large Administration team? If so, this is the job for you!
Our Office Manager will be responsible for the provision of effective administrative support to the NHS Oxfordshire Talking Therapies service, to ensure the service is well organised and efficiently run and to work with the Deputy Team Manager in the development and modernisation of clinical services and administration processes.
You will have delegated responsibility for the development and management of administrative and electronic systems to record and provide necessary data and information to Team Managers.
You will work closely with the Deputy Team Managers to induct all staff, clinical and administrative into the safe use of NHS Oxfordshire Talking Therapies accommodation and Trust systems. To manage and supervise all administrative staff within the team and to ensure the provision of efficient and effective administrative support to the service.
Management:
- Overseeing day-to-day management, clinical systems, health and safety, and administrative processes.
- Collecting, recording, and auditing relevant data, and reporting to the Senior Management Team.
- Managing referrals, screening, and allocation of new referrals.
- Ensuring documentation is maintained on PCMIS.
- Training and managing administrative staff.
- Liaising with patients, families, GPs, and other professionals to improve service accessibility.
- Facilitating communication within the team and with the Team Manager.
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