Executive Assistant inPrestwich inPrestwich PUBLISHED 18 AUG 2024

Greater Manchester Mental Health NHS Foundation Trust

Greater Manchester is one of the world's most innovative, original and exciting places to live and work.
Executive Assistant to Executive Director(s)



Job Summary


The post holder will be required to provide a comprehensive, efficient and confidential support service to an Executive Director(s) of the Trust.

They will report directly to the CEO Executive Assistant / Office Manager and work in close liaison with the Director(s) for whom they provide a service.

The interviews will take place at the GMMH Prestwich site

Working as an Executive Assistant to an Executive Director(s) you will be highly organised and efficient, able to multi-task and use your initiative to manage and prioritise a wide range of tasks and responsibilities.

Provide a full range of executive assistant duties using MS Office, Outlook, Word, Powerpoint, Excel, generating routine correspondence, taking notes and minutes and photocopying/binding of documents.

Provide a full range of executive assistant duties including using MS Office, Outlook, Word, Powerpoint, Excel, generating routine correspondence, taking notes and minutes and photocopying/binding of documents.

Receive a variety of telephone calls on behalf of the Director(s) using initiative to deal with matters where possible, taking messages and re-directing calls as appropriate.

Receive and record all incoming mail and email transmissions sifting and screening as required. Prioritise the mail, ensuring all issues of an urgent nature are brought to the Director’s attention. Delegate when necessary correspondence to other members of their directorate to respond to on the Director’s behalf. Where appropriate, produce draft responses to correspondence in liaison with other members of the Directorate team.

Organise and maintain diaries, electronic or otherwise. Prepare papers for the daily appointments in advance for the Directors.

Greater Manchester Mental Health (GMMH) Foundation Trust employs over
6,400
 members of staff, who deliver services from more than
160
 locations.

We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.

Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.

Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.

Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.

For further details / informal visits contact: Name: Sharon Brown Job title: Executive Assistant / Office Manager Email address: Telephone number:
Executive Assistant to Executive Director(s)


Job Summary

The post holder will be required to provide a comprehensive, efficient and confidential support service to an Executive Director(s) of the Trust.

They will report directly to the CEO Executive Assistant / Office Manager and work in close liaison with the Director(s) for whom they provide a service.

The interviews will take place at the GMMH Prestwich site

Working as an Executive Assistant to an Executive Director(s) you will be highly organised and efficient, able to multi-task and use your initiative to manage and prioritise a wide range of tasks and responsibilities.

Provide a full range of executive assistant duties using MS Office, Outlook, Word, Powerpoint, Excel, generating routine correspondence, taking notes and minutes and photocopying/binding of documents.

Provide a full range of executive assistant duties including using MS Office, Outlook, Word, Powerpoint, Excel, generating routine correspondence, taking notes and minutes and photocopying/binding of documents.

Receive a variety of telephone calls on behalf of the Director(s) using initiative to deal with matters where possible, taking messages and re-directing calls as appropriate.

Receive and record all incoming mail and email transmissions sifting and screening as required. Prioritise the mail, ensuring all issues of an urgent nature are brought to the Director’s attention. Delegate when necessary correspondence to other members of their directorate to respond to on the Director’s behalf. Where appropriate, produce draft responses to correspondence in liaison with other members of the Directorate team.

Organise and maintain diaries, electronic or otherwise. Prepare papers for the daily appointments in advance for the Directors.

Greater Manchester Mental Health (GMMH) Foundation Trust employs over
6,400
 members of staff, who deliver services from more than
160
 locations.

We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.

Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.

Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.

Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.

For further details / informal visits contact: Name: Sharon Brown Job title: Executive Assistant / Office Manager Email address: Telephone number:


inPrestwich
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