Support Secretary, Colorectal in Coventry inCoventry PUBLISHED MON 10 NOV 2025 Jump to job information section

Job summary
To provide a specialised, comprehensive and confidential patient centred clinical administration and secretarial service to Consultants and their teams in accordance with Departmental, Trust and National standards, policies and procedures. To act as a source of advice and guidance regarding the specialismPlease be advised that sponsorship is not eligible for this post.Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.

Main duties of the job
Provide an administrative and secretarial service to the clinical team.Act as the first point of contact for dealing with enquiries and take appropriate action as necessary liaising with others as appropriate. Be responsible for providing and receiving complex and sensitive information.Support with the management of clinics for the Colorectal Consultants and registrars, including the booking, rescheduling and cancelling of appointmentSupport with the Colorectal TWW Service - i.e finding rooms/building clinics.

About us
University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.We are proud to be recognised as a Pathway to Excellence designated organisation - please click the link for further

Details
about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.The Trust is committed to building an organisation that makes full use of the talents, skills,

Experience
, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.

Details

Date posted
10 November 2025

Pay scheme
Agenda for changeBandBand 3

Salary
£24,937 to £26,598 a year per annum pro rata

Contract
Permanent

Working pattern
Part-time

Reference number
218-AC-B3-7597430

Job location
sUniversity Hospitals Coventry and WarwickshireClifford Bridge RoadCoventryCV2 2DX

Job description

Job responsibilities
Managing dictation, ensuring clinical correspondence is quality checked and sent out in a timely mannerImplementing and maintaining both manual and electronic filing systems and databases as required by the department, ensuring all documents are accurately and appropriately archived.Process referrals to the department including generating waiting lists, booking and coordinating of appointment or procedures and coding of activity.Ensuring all clinical events are cashed up in an appropriate time scale with appropriate outcomes (e.g. discharge or follow up appointments made).Undertaking filing, photocopying, and scanning as necessary, ensuring all documents are accurately and appropriately archived.Management of post within the department.Booking and re-scheduling of clinic appointments where necessary.Managing dictation, ensuring clinical correspondence is quality checked and sent out in a timely mannerImplementing and maintaining both manual and electronic filing systems and databases as required by the department, ensuring all documents are accurately and appropriately archived.Process referrals to the department including generating waiting lists, booking and coordinating of appointment or procedures and coding of activity.Ensuring all clinical events are cashed up in an appropriate time scale with appropriate outcomes (e.g. discharge or follow up appointments made).Undertaking filing, photocopying, and scanning as necessary, ensuring all documents are accurately and appropriately archived.Management of post within the department.Booking and re-scheduling of clinic appointments where necessary.For further

Details
of the role please see the attached

Job description
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Job description

Job description
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Person Specification

Qualifications
Essentialsee supporting documents

Experience
Essentialsee supporting documentsKnowledgeEssentialsee supporting documentsDesirablesee supporting documentsSkillsEssentialsee supporting documentsCommitment to Trust Values and BehavioursEssentialSee supporting documents

Person Specification

Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Employer

Details