Junior Personal Assistant inLondon Area inLondon Area PUBLISHED 9 OCT 2024

Reports to:
PA

Job Purpose:
To provide professional assistance to the Creative Director in all aspects of daily personal life.

Main Responsibilities:

• Managing daily family correspondence.
• Efficient diary management including personal appointments and engagements.
• Complete management of all personal travel.
• Prepare in-depth itineraries.
• Collating expenses and submitting for payment.
• Handle confidential information with complete integrity.
• Expense management; managing tracker for personal purchases
• Organising and tracking shipments
• Carry out personal errands such as personal shopping tasks, collections, booking personal appointments or reservations.
• Gifting – keeping on top of monthly birthday gifting, Christmas gifting.
• Ability to work with children, managing a busy children’s schedule.
• Arrange detailed travel plans including flights, accommodation, transportation, and itinerary coordination for personal trips.
• Support in the planning and delivery of children’s birthday parties.
• Assist with document management including drafting correspondence, preparing presentations/reports as required, organising records/files.

Skills & Experience required:

• Previous PA experience is desired
• Proficient in Microsoft suite (Word, Excel, PowerPoint, Outlook, Google Calendar)
• Excellent grammar and spelling
• Ability to proofread accurately
• Excellent written and verbal communication skills
• Maintains high standards with an excellent attention to detail
• Trustworthiness is essential due to the private nature of the work involved
• Strong time-management skills with an ability to prioritise tasks efficiently.
• A flexible approach to all aspects of the role and the needs of the business
• Well presented with a friendly and professional manner
• Highly discrete
• High level of empathy
• Proficiency in a second language is advantageous