Medical Secretary in Shoreham-by-sea inShoreham-by-sea PUBLISHED THU 6 NOV 2025 Jump to job information section
Competitive rates
PERMANENT
Adur Health Partnership rq4xCynBb
Job description
Job summary
Hours - 22.5 hours per week - Monday to Wednesday, 09:00am - 17:00pm
Salary
- £12.50 per hour
Contract
- PermanentHoliday Entitlement - 22 days (full time equivalent) after 5 years continuous service entitlement will increase to 25 days.Location: Shoreham Health Centre.
Main duties of the job
To be responsible for undertaking a wide range of secretarial and administrative duties and the provision of administrative support to the multidisciplinary team.Duties can include but are not limited to, the processing of information (electronic and hard copy) in a timely manner, liaising with multidisciplinary team members and external agencies such as secondary care and community service providers in accordance with current policies, including the use of the electronic referral service (ERS).To provide an efficient audio typing and word processing service for the GPs and health professionals as required.We are looking for someone with:Audio typing or a secretarial qualification
Experience
of administrative dutiesExcellent communication skills (written and oral)Competent in use of Office and OutlookGood interpersonal skillsProblem solving and analytical skillsAbility to work as a team member and autonomously
About us
Adur Health Partnership is a large, innovative GP Partnership based over 4 sites in Shoreham and Southwick, currently serving over 36,500 patients in our catchment area.The Partnership is highly supportive with a strong sense of team, continually striving for improving the healthcare and well-being of our registered patients. This is an exciting time to join our organisation as we strive to give our community excellent patient care.Our company benefits are:Cycle to work schemeSummer and Christmas Social EventsBirthday Day OffProtected Learning EventsCompany PensionEmployee Assistance ProgrammeIf you want to be part of a forward thinking Partnership where everyone is important, and the entire team collaborate to ensure the practices run smoothly and effectively, apply today.
Details
Date posted
06 November 2025
Pay scheme
Other
Salary
£12.50 an hour
Contract
Permanent
Working pattern
Part-time
Reference number
A3277-25-0005
Job location
sShoreham Health CentrePond RoadShoreham-by-seaWest SussexBN43 5US
Job description
Job responsibilities
The following are the core responsibilities of the medical secretary. There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels:Typing letters, reports and associated documentation as requiredLiaising with external agencies such as hospitals and community services, ensuring referrals are processed efficientlyManage all enquires in an effective mannerMaintain an accurate referrals databaseRegularly check email inboxInput data into the patients healthcare records as necessaryLiaising with the external referral support team on a regular basisRead code data on the clinical system EmisAnswer incoming phone calls, transferring calls or dealing with the callers request appropriatelyManage all administrative queries as necessaryMaintain a clean, tidy, effective working area at all timesSupport all clinical staff with general administrative tasks as requested
Job description
Person Specification
Qualifications
EssentialEducated to GCSE level or equivalentAudio typing or secretarial qualificationDesirableGCSE Mathematics & English (C or above)
Experience
Essential
Experience
of working with the general public
Experience
of administrative dutiesDesirable
Experience
of working in a health care setting as a medical secretary
Person Specification
Experience
Essential
Experience
of working in a health care setting as a medical secretaryEmployer
Details
Hours - 22.5 hours per week - Monday to Wednesday, 09:00am - 17:00pm
Salary
- £12.50 per hour
Contract
- PermanentHoliday Entitlement - 22 days (full time equivalent) after 5 years continuous service entitlement will increase to 25 days.Location: Shoreham Health Centre.
Main duties of the job
To be responsible for undertaking a wide range of secretarial and administrative duties and the provision of administrative support to the multidisciplinary team.Duties can include but are not limited to, the processing of information (electronic and hard copy) in a timely manner, liaising with multidisciplinary team members and external agencies such as secondary care and community service providers in accordance with current policies, including the use of the electronic referral service (ERS).To provide an efficient audio typing and word processing service for the GPs and health professionals as required.We are looking for someone with:Audio typing or a secretarial qualification
Experience
of administrative dutiesExcellent communication skills (written and oral)Competent in use of Office and OutlookGood interpersonal skillsProblem solving and analytical skillsAbility to work as a team member and autonomously
About us
Adur Health Partnership is a large, innovative GP Partnership based over 4 sites in Shoreham and Southwick, currently serving over 36,500 patients in our catchment area.The Partnership is highly supportive with a strong sense of team, continually striving for improving the healthcare and well-being of our registered patients. This is an exciting time to join our organisation as we strive to give our community excellent patient care.Our company benefits are:Cycle to work schemeSummer and Christmas Social EventsBirthday Day OffProtected Learning EventsCompany PensionEmployee Assistance ProgrammeIf you want to be part of a forward thinking Partnership where everyone is important, and the entire team collaborate to ensure the practices run smoothly and effectively, apply today.
Details
Date posted
06 November 2025
Pay scheme
Other
Salary
£12.50 an hour
Contract
Permanent
Working pattern
Part-time
Reference number
A3277-25-0005
Job location
sShoreham Health CentrePond RoadShoreham-by-seaWest SussexBN43 5US
Job description
Job responsibilities
The following are the core responsibilities of the medical secretary. There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels:Typing letters, reports and associated documentation as requiredLiaising with external agencies such as hospitals and community services, ensuring referrals are processed efficientlyManage all enquires in an effective mannerMaintain an accurate referrals databaseRegularly check email inboxInput data into the patients healthcare records as necessaryLiaising with the external referral support team on a regular basisRead code data on the clinical system EmisAnswer incoming phone calls, transferring calls or dealing with the callers request appropriatelyManage all administrative queries as necessaryMaintain a clean, tidy, effective working area at all timesSupport all clinical staff with general administrative tasks as requested
Job description
Person Specification
Qualifications
EssentialEducated to GCSE level or equivalentAudio typing or secretarial qualificationDesirableGCSE Mathematics & English (C or above)
Experience
Essential
Experience
of working with the general public
Experience
of administrative dutiesDesirable
Experience
of working in a health care setting as a medical secretary
Person Specification
Experience
Essential
Experience
of working in a health care setting as a medical secretaryEmployer
Details
Not sure?
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.
Requirements
See the job description for full role requirements.
Benefits
Benefits are provided by the employer and will be confirmed during your application.
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More information related to this job opportunity, from jobsincare:
Useful skills for a Medical Secretary:
Click to view
To work as a Medical Secretary in the UK, you should possess a combination of technical, administrative, and interpersonal skills. Here are the key skills and qualifications that are often required:
Essential Skills:
1. Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and keep track of appointments, medical records, and correspondence.
2. Communication Skills: Strong written and verbal communication skills to interact with healthcare professionals, patients, and other stakeholders.
3. Computer Literacy: Proficiency in using Microsoft Office (Word, Excel, Outlook) and medical software (like NHS systems, EMIS, or SystmOne).
4. Typing Skills: Fast and accurate typing skills are essential for transcription and data entry.
5. Attention to Detail: Accuracy is critical when handling patient records, medical documents, and databases.
6. Confidentiality Awareness: Understanding of patient confidentiality and data protection laws (e.g., GDPR) to ensure sensitive information is handled appropriately.
7. Knowledge of Medical Terminology: Familiarity with medical terminology, procedures, and anatomy to understand documents and communicate effectively in a healthcare environment.
8. Customer Service Skills: Ability to assist patients and address their inquiries empathetically and professionally.
9. Teamwork: Ability to work within a multidisciplinary team and collaborate with healthcare professionals.
10. Problem-Solving Skills: Capacity to handle issues that may arise and find solutions quickly.
Qualifications:
- Education: A minimum of GCSEs in English and Maths is usually required. A qualification in business administration or medical administration can be advantageous.
- Experience: Previous experience in an administrative role, especially in a healthcare setting, is beneficial but not always essential.
- Professional Development: Consider obtaining certifications related to medical administration or secretarial work to enhance your qualifications.
Additional Skills:
- Time Management: Ability to manage time effectively and meet deadlines.
- Adaptability: Flexibility to handle changing workloads and environments in a busy medical practice.
- Knowledge of NHS Protocols: Understanding of NHS procedures, policies, and regulations can be helpful.
Conclusion
inShoreham-by-sea
50.83313330353383 -0.2731173037182048 Shoreham-by-sea 
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