Medical Secretary in Reading inReading PUBLISHED FRI 17 OCT 2025 Jump to job information section
Wargrave Surgery rSn6ZI97f
Job description
Job summary
This role is essential to the smooth running of our clinical operations. Youwill provide efficient secretarial support to our clinicians and ensureaccurate and timely clinical coding of patient records to support QOF, enhancedservices, and data quality initiatives.
Main duties of the job
Manage incoming and outgoing correspondence, including referrals, reports, and patient lettersLiaise with hospitals, community services, and other healthcare providersMaintain confidentiality and uphold data protection standardsProvide comprehensive secretarial support to GPs and other cliniciansMaintain accurate patient records and uphold confidentiality standardsSupport the practice with administrative tasks including document scanning, coding, and filingAccurately code clinical information using SNOMED CTAssist with audits and data extraction for reporting and improvementAccurately code clinical information from GP and hospital correspondence, pathology results, discharge summaries, and consultation notes using SNOMED CT.Apply codes to reflect diagnoses, procedures, investigations, and relevant health indicators.Ensure coded data supports effective patient recall, disease registers, and reporting tools.Work with GPs and clinicians to clarify unclear terminology and ensure accurate record keeping.Coordinate and manage all administrative tasks related to death processing.Review incoming correspondence and clinical letters, accurately identify any actions required.Ensure patient records are accurate, consistent, and updated in a timely manner.
About us
We area small, friendly village practice set in the heart of rural West Berkshire,serving a close-knit patient population of approximately 8,000. Our welcomingand proactive NHS GP practice is committed to delivering high-quality,patient-centred care to our local community. Our multidisciplinaryteamcomprising GPs, nurses, allied health professionals, and administrativestaffworks collaboratively to ensure smooth and efficient service delivery.
Details
Date posted
17 October 2025
Pay scheme
Other
Salary
£12 to £13.50 an hour
Contract
Permanent
Working pattern
Full-time
Reference number
A1112-25-0004
Job location
sVictoria RoadWargraveReadingRG108BP
Job description
Job responsibilities
We areseeking a dedicated and detail-oriented Medical Secretary tojoin our team in a busy NHS GP practice. This dual role involves providingcomprehensive secretarial support to clinicians, including managingcorrespondence, referrals, and patient communications, while also ensuringaccurate and timely clinical coding of patient records using Read Codes andSNOMED CT. The successful candidate will play a key part in maintaining dataquality for QOF, IIF, and other performance frameworks, and will liaise withhospitals and community services to support seamless patient care. Strongorganisational skills, proficiency in clinical systems such as EMIS Web orSystmOne, and a sound understanding of medical terminology and coding standardsare essential.
Experience
in a primary care setting and relevant
Qualifications
such as AMSPAR or clinical coding accreditation are highly desirable.
Job description
Person Specification
Qualifications
EssentialEssential CriteriaPrevious
Experience
in a GP practice or primary care settingStrong understanding of medical terminology and clinical coding systemsProficiency in EMIS Web or similar clinical systemsExcellent organisational and communication skillsAbility to work independently and as part of a teamCommitment to patient confidentiality and data protectionDesirableDesirable
Qualifications
AMSPAR Medical Secretary Diploma or equivalentAccredited Clinical Coding qualificationKnowledge of QOF, IIF, and NHS data requirements
Experience
Essential
Experience
in medical administration, clinical coding, and working within a GP practice environment is required.Familiarity with EMIS Web (or equivalent clinical systems), NHS referral processes, and an understanding of QOF and SNOMED CT coding standards will be essential to succeed in this role.DesirablePrevious
Experience
working in a GP surgery or primary care settingFamiliarity with EMIS Web, Docman, Ardens, or similar clinical systemsUnderstanding of NHS referral pathways, including e-RS and 2WW processes
Experience
with clinical coding using Read Codes and SNOMED CTKnowledge of QOF (Quality and Outcomes Framework) and IIF (Investment and Impact Fund)AMSPAR Medical Secretary Diploma or equivalent qualificationAccredited clinical coding training or certification
Experience
supporting multidisciplinary teams in a healthcare environmentConfidence handling sensitive patient data in line with GDPR and NHS confidentiality standard
Person Specification
Experience
Essential
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Employer
Details
This role is essential to the smooth running of our clinical operations. Youwill provide efficient secretarial support to our clinicians and ensureaccurate and timely clinical coding of patient records to support QOF, enhancedservices, and data quality initiatives.
Main duties of the job
Manage incoming and outgoing correspondence, including referrals, reports, and patient lettersLiaise with hospitals, community services, and other healthcare providersMaintain confidentiality and uphold data protection standardsProvide comprehensive secretarial support to GPs and other cliniciansMaintain accurate patient records and uphold confidentiality standardsSupport the practice with administrative tasks including document scanning, coding, and filingAccurately code clinical information using SNOMED CTAssist with audits and data extraction for reporting and improvementAccurately code clinical information from GP and hospital correspondence, pathology results, discharge summaries, and consultation notes using SNOMED CT.Apply codes to reflect diagnoses, procedures, investigations, and relevant health indicators.Ensure coded data supports effective patient recall, disease registers, and reporting tools.Work with GPs and clinicians to clarify unclear terminology and ensure accurate record keeping.Coordinate and manage all administrative tasks related to death processing.Review incoming correspondence and clinical letters, accurately identify any actions required.Ensure patient records are accurate, consistent, and updated in a timely manner.
About us
We area small, friendly village practice set in the heart of rural West Berkshire,serving a close-knit patient population of approximately 8,000. Our welcomingand proactive NHS GP practice is committed to delivering high-quality,patient-centred care to our local community. Our multidisciplinaryteamcomprising GPs, nurses, allied health professionals, and administrativestaffworks collaboratively to ensure smooth and efficient service delivery.
Details
Date posted
17 October 2025
Pay scheme
Other
Salary
£12 to £13.50 an hour
Contract
Permanent
Working pattern
Full-time
Reference number
A1112-25-0004
Job location
sVictoria RoadWargraveReadingRG108BP
Job description
Job responsibilities
We areseeking a dedicated and detail-oriented Medical Secretary tojoin our team in a busy NHS GP practice. This dual role involves providingcomprehensive secretarial support to clinicians, including managingcorrespondence, referrals, and patient communications, while also ensuringaccurate and timely clinical coding of patient records using Read Codes andSNOMED CT. The successful candidate will play a key part in maintaining dataquality for QOF, IIF, and other performance frameworks, and will liaise withhospitals and community services to support seamless patient care. Strongorganisational skills, proficiency in clinical systems such as EMIS Web orSystmOne, and a sound understanding of medical terminology and coding standardsare essential.
Experience
in a primary care setting and relevant
Qualifications
such as AMSPAR or clinical coding accreditation are highly desirable.
Job description
Person Specification
Qualifications
EssentialEssential CriteriaPrevious
Experience
in a GP practice or primary care settingStrong understanding of medical terminology and clinical coding systemsProficiency in EMIS Web or similar clinical systemsExcellent organisational and communication skillsAbility to work independently and as part of a teamCommitment to patient confidentiality and data protectionDesirableDesirable
Qualifications
AMSPAR Medical Secretary Diploma or equivalentAccredited Clinical Coding qualificationKnowledge of QOF, IIF, and NHS data requirements
Experience
Essential
Experience
in medical administration, clinical coding, and working within a GP practice environment is required.Familiarity with EMIS Web (or equivalent clinical systems), NHS referral processes, and an understanding of QOF and SNOMED CT coding standards will be essential to succeed in this role.DesirablePrevious
Experience
working in a GP surgery or primary care settingFamiliarity with EMIS Web, Docman, Ardens, or similar clinical systemsUnderstanding of NHS referral pathways, including e-RS and 2WW processes
Experience
with clinical coding using Read Codes and SNOMED CTKnowledge of QOF (Quality and Outcomes Framework) and IIF (Investment and Impact Fund)AMSPAR Medical Secretary Diploma or equivalent qualificationAccredited clinical coding training or certification
Experience
supporting multidisciplinary teams in a healthcare environmentConfidence handling sensitive patient data in line with GDPR and NHS confidentiality standard
Person Specification
Experience
Essential
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Employer
Details
Not sure?
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.
Requirements
See the job description for full role requirements.
Benefits
Benefits are provided by the employer and will be confirmed during your application.
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More about the NHS
The National Health Service (NHS) is a cornerstone of healthcare in the United Kingdom, established in 1948 with the simple yet profound principle of providing healthcare to all citizens, free at the point of use. This revolutionary system aimed to ensure that access to medical services would not depend on an individual’s financial situation, a concept that has since become fundamental to British societal values. Learn more...
Useful skills for a Medical Secretary:
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To work as a Medical Secretary in the UK, you should possess a combination of technical, administrative, and interpersonal skills. Here are the key skills and qualifications that are often required:
Essential Skills:
1. Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and keep track of appointments, medical records, and correspondence.
2. Communication Skills: Strong written and verbal communication skills to interact with healthcare professionals, patients, and other stakeholders.
3. Computer Literacy: Proficiency in using Microsoft Office (Word, Excel, Outlook) and medical software (like NHS systems, EMIS, or SystmOne).
4. Typing Skills: Fast and accurate typing skills are essential for transcription and data entry.
5. Attention to Detail: Accuracy is critical when handling patient records, medical documents, and databases.
6. Confidentiality Awareness: Understanding of patient confidentiality and data protection laws (e.g., GDPR) to ensure sensitive information is handled appropriately.
7. Knowledge of Medical Terminology: Familiarity with medical terminology, procedures, and anatomy to understand documents and communicate effectively in a healthcare environment.
8. Customer Service Skills: Ability to assist patients and address their inquiries empathetically and professionally.
9. Teamwork: Ability to work within a multidisciplinary team and collaborate with healthcare professionals.
10. Problem-Solving Skills: Capacity to handle issues that may arise and find solutions quickly.
Qualifications:
- Education: A minimum of GCSEs in English and Maths is usually required. A qualification in business administration or medical administration can be advantageous.
- Experience: Previous experience in an administrative role, especially in a healthcare setting, is beneficial but not always essential.
- Professional Development: Consider obtaining certifications related to medical administration or secretarial work to enhance your qualifications.
Additional Skills:
- Time Management: Ability to manage time effectively and meet deadlines.
- Adaptability: Flexibility to handle changing workloads and environments in a busy medical practice.
- Knowledge of NHS Protocols: Understanding of NHS procedures, policies, and regulations can be helpful.
Conclusion
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