Rota Administrator in Dorking inDorking PUBLISHED FRI 31 JAN 2025 Jump to job information section

Are you an experienced administrator/ coordinator looking for a new challenge? Do you want to make a difference?    We are seeking an organized and proactive Rota Coordinator to manage the scheduling of staff across our team. The successful candidate will be responsible for ensuring adequate coverage, maintaining up-to-date rosters, and handling any last-minute changes efficiently.   In this role, you will also play a key part in building and maintaining strong working relationships with management teams, clinicians, operational colleagues, and external stakeholders, ensuring a seamless and collaborative approach to workforce planning. Shifts for this role will be between 08:00am - 18:30pm Monday - Friday. Part time applications will also be considered.   Key Measures: Ensuring stipulated rota cover is fully achieved accurately and in a timely fashion. Ensuring rota administration deadlines are met and maintained Database and spreadsheet management.

   Rota Management: Create clinical and operational rotas to ensure adequate cover for the Out of Hours Service. Filling Rotas: Proactively fill vacant shifts by liaising with clinicians and operational staff. Compliance: Ensure all clinicians meet compliance requirements and maintain accurate records. Onboarding: Facilitate the onboarding process for new clinicians, ensuring they are fully trained and compliant before their first shift. Relationship Building: Build and maintain strong relationships with clinical and operational staff to ensure smooth rota management. Team Collaboration: Work collaboratively with team members to achieve common goals and support each other in managing the rota effectively. Administrative Support: Provide administrative support as required by the service, including answering phones, filing, and other tasks. Reporting: Compile and manage databases and spreadsheets, and produce internal and external reports as needed. Risk Management: Identify and report any potential risks, such as staff shortages, to the Rota Manager. Training: Attend regular training sessions and stay updated with new protocols and procedures.

About us

Are you an experienced administrator/ coordinator looking for a new challenge? Do you want to make a difference?    We are seeking an organized and proactive Rota Coordinator to manage the scheduling of staff across our team. The successful candidate will be responsible for ensuring adequate coverage, maintaining up-to-date rosters, and handling any last-minute changes efficiently.   In this role, you will also play a key part in building and maintaining strong working relationships with management teams, clinicians, operational colleagues, and external stakeholders, ensuring a seamless and collaborative approach to workforce planning. Shifts for this role will be between 08:00am - 18:30pm Monday - Friday. Part time applications will also be considered.   Key Measures: Ensuring stipulated rota cover is fully achieved accurately and in a timely fashion. Ensuring rota administration deadlines are met and maintained Database and spreadsheet management.