Womens' Rota Administrator in London inLondon PUBLISHED SUN 20 APR 2025 Jump to job information section
Job description
We are seeking an exceptional Rota Administrator to join us on a permanent basis who will be working cross site at West Middlesex Hospital and Chelsea & Westminster Hospital to support the smooth running of our medical rotas.
The rota coordinator is an exciting opportunity for Womens' services within the Specialist Care Division & will at its core manage the administration of our rolling rota through the Medirota & health roster system as well as our locum shifts through patchwork. The post holder will also be exposed to a variety of exciting work steams that are not typical of this type of role. The job would be suitable for a candidate who is keen to take their first steps into developing a wider operational career through getting involved in creating process’ from scratch, and developing pathways for this evolving area of work that will streamline it for the future.
You will be key in coordination between medical colleagues and the operational team and strong communication is an essential skill for any applicant. You should be a problem solver and be comfortable with coordinating a number of pressing priorities and laying out a plan.
We are excited about the future of this service and the function that this role will provide in that and would be keen to hear from candidates that are interested in joining us to hear a little more about the department.
The post holder will be a key part of the Specialist Care Division and will be expected to provide excellent communication between Hospital departments to ensure that absences are managed against departmental guidelines.
The post holder will also be required to give a general administrative support to the Assistant Service Managers and Service Managers.
Chelsea and Westminster Hospital NHS Foundation Trust is one of England's top-performing and safest trusts. We operate two main acute hospital sites—Chelsea and Westminster Hospital and West Middlesex University Hospital—along with award-winning clinics across North West London.
Our nearly 7,500 staff care for a diverse population of 1.5 million, providing full clinical services, including maternity, A&E, and children’s services, plus specialist HIV and sexual health clinics. The Care Quality Commission rates us 'Good' in safety, effectiveness, care, and responsiveness, and 'Outstanding' in leadership and resource use.
We continually invest in our facilities, including a £30m expansion of critical care at Chelsea and Westminster and an £80m Ambulatory Diagnostic Centre at West Middlesex.
We welcome applications for flexible working arrangements, accommodating requests where possible to support our staff and patient needs.
The Trust is committed to equality and welcomes applications from all, regardless of background. Adjustments can be made for disabled candidates. Early application is advised as vacancies may close once sufficient applications are received. If you haven’t heard from us within three weeks of the closing date, your application was likely unsuccessful. Employment is subject to a six-month probationary period.
Some roles may require weekend shifts at multiple sites.
For further details / informal visits contact: Name: Saleha Yunis Job title: Assistant Service Manager Email address:
Manita Sethi -
The rota coordinator is an exciting opportunity for Womens' services within the Specialist Care Division & will at its core manage the administration of our rolling rota through the Medirota & health roster system as well as our locum shifts through patchwork. The post holder will also be exposed to a variety of exciting work steams that are not typical of this type of role. The job would be suitable for a candidate who is keen to take their first steps into developing a wider operational career through getting involved in creating process’ from scratch, and developing pathways for this evolving area of work that will streamline it for the future.
You will be key in coordination between medical colleagues and the operational team and strong communication is an essential skill for any applicant. You should be a problem solver and be comfortable with coordinating a number of pressing priorities and laying out a plan.
We are excited about the future of this service and the function that this role will provide in that and would be keen to hear from candidates that are interested in joining us to hear a little more about the department.
- PREVIOUS APPLICANTS NEED NOT APPLY*
The post holder will be a key part of the Specialist Care Division and will be expected to provide excellent communication between Hospital departments to ensure that absences are managed against departmental guidelines.
The post holder will also be required to give a general administrative support to the Assistant Service Managers and Service Managers.
Chelsea and Westminster Hospital NHS Foundation Trust is one of England's top-performing and safest trusts. We operate two main acute hospital sites—Chelsea and Westminster Hospital and West Middlesex University Hospital—along with award-winning clinics across North West London.
Our nearly 7,500 staff care for a diverse population of 1.5 million, providing full clinical services, including maternity, A&E, and children’s services, plus specialist HIV and sexual health clinics. The Care Quality Commission rates us 'Good' in safety, effectiveness, care, and responsiveness, and 'Outstanding' in leadership and resource use.
We continually invest in our facilities, including a £30m expansion of critical care at Chelsea and Westminster and an £80m Ambulatory Diagnostic Centre at West Middlesex.
We welcome applications for flexible working arrangements, accommodating requests where possible to support our staff and patient needs.
The Trust is committed to equality and welcomes applications from all, regardless of background. Adjustments can be made for disabled candidates. Early application is advised as vacancies may close once sufficient applications are received. If you haven’t heard from us within three weeks of the closing date, your application was likely unsuccessful. Employment is subject to a six-month probationary period.
Some roles may require weekend shifts at multiple sites.
For further details / informal visits contact: Name: Saleha Yunis Job title: Assistant Service Manager Email address:
Manita Sethi -
Not sure?
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.
Requirements
See the job description for full role requirements.
Benefits
Benefits are provided by the employer and will be confirmed during your application.
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Useful skills for a Womens' Rota Administrator:
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To work as a Women's Rota Administrator in the UK, you will need a combination of administrative, communication, and organizational skills. Here are some key skills and qualifications that are often important for this role:
1. Administrative Skills: Proficiency in general administrative tasks such as scheduling, data entry, and document management. Familiarity with office software (e.g., Microsoft Office, Excel) is essential.
2. Communication Skills: Strong written and verbal communication skills are important for liaising with team members, medical staff, and potentially patients.
3. Organizational Skills: Ability to manage multiple tasks and prioritize effectively. Keeping track of rosters and schedules requires great attention to detail and organization.
4. Time Management: Being able to manage your own time and the time of others efficiently is crucial, especially in a healthcare environment where schedules can change rapidly.
5. Teamwork and Interpersonal Skills: Ability to work collaboratively with other staff members and departments. It's important to build strong working relationships.
6. Problem-Solving Skills: Ability to handle interruptions and resolve scheduling conflicts as they arise. Quick thinking and adaptability are valuable.
7. Knowledge of Healthcare Systems: Familiarity with healthcare processes and terminology can be beneficial, especially in understanding the needs of different departments.
8. Attention to Detail: Accuracy is paramount in maintaining schedules and ensuring compliance with regulations and staffing requirements.
9. IT Proficiency: Comfort with using scheduling software and other IT tools; familiarity with specific healthcare systems can be an advantage.
10. Confidentiality and Ethical Standards: Understanding the importance of confidentiality, particularly in handling sensitive patient and staff information as per GDPR and other regulations.
11. Experience in a Healthcare Environment (Optional): While not always required, experience in a medical or healthcare setting can help you understand the unique challenges of this role.
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