Senior Medical Staffing Officer in Leicester inLeicester PUBLISHED MON 20 JAN 2025 Jump to job information section

The Senior Medical Staffing Officers are accountable to the Medical Workforce Service Manager, ensuring delivery of high quality patient care via services and staff services within the resources available.

This will include ensuring effective co-ordination and monitoring of the rotas for trainees and Trust Grade Medical Staff from Foundation Year One to Consultant level where appropriate, and agreed performance objectives as well as working closely with the, Medical Staffing Operational Manager, Service Managers and Senior CMG Management team on business planning and the development and continuous improvement of patient care processes, and the corporate service delivery.

An opportunity has arisen to join a hugely enthusiastic team within the Specialist Medicine Junior Doctors Administration team at Leicester Royal Infirmary.

The individual will be required as part of a team to manage the on call and ward based rotas for medical staff within the CMG This includes the day to day roster administration as well as seeking locum doctors to fill rota gaps at varying notice whilst supporting the team leader and service manager. Duties will also include management of annual and study leave, general enquiries and day to day office administration duties.

The candidate will need to have excellent english language and interpersonal skills and able to problem solve in sometimes challenging circumstances. The nature of the role means that candidates should be flexible with their working patterns and enjoy working at a fast pace and under pressure.

About us

• To develop and co-ordinate the delivery of a highly organised and efficient Medical Staffing administrative and clerical service.
• In conjunction with the other Senior Medical Staffing Officers & Team Leader / Mnagers, to be responsible for the day to day operational management of the service.
• Support the Management Team in the delivery of a quality administrative support service for the Junior doctors ensuring compliance with local, regional and national targets, policies and initiatives. In particular to implement and ensure services are delivered in line with GMC policies and HR processes.
• In conjunction with the other Senior Medical Staffing Officers, facilitate the continuous provision of high quality administrative support to the service users within the Clinical Management Groups and Divisions. Work with the Operational Manager in providing leadership, direction to the service, whilst developing effective working relationships, efficient practices and a motivated workforce.
• Maintain and manage an accurate record of Medical Staffs annual leave/ special leave/study leave/sick leave, ensuring appropriate authorisation is given and highlighting any potential/actual difficulties.
• To Maintain and manage sickness absence via the SMART On-line system for all medical staff and produce reports when requested. Record sickness when on call and highlight any issues to relevant supervising consultant. Predict vacancies and absences and co-ordinate resignations and maternity/paternity leave cover.
• Check all incoming claims and invoices / timesheets for accuracy and monitor locum expenditure. Record and submit all invoices to payroll with correct budget code according to speciality.
• Make all necessary arrangements and co-ordinate the agenda for a monthly Junior Doctors Forum/Work force Planning Meeting with a multi-disciplinary Team. Take minutes and distribute. Provide regular feedback on progress with identified issues.
• Lead on managing the rotation of juniors doctors into and out of the departments. Liaise with the Deanery and HR Services about vacancies and appointments ensuring safe and appropriate staffing numbers at all times.
• Manage the Senior Trainees Annual Leave/Study and Professional Leave seeking appropriate approvals were necessary to ensure adequate cover for service delivery.
• Support the management of the Junior Doctors Local Induction every 4 month rotation. This includes ensuring the team have the venue and speakers arranged and have completed all the Induction packs.
• Ensure mandatory Training records, contact information are completed within UHL Policy frame work.

(Please refer to the job description/person specification for further details on the role)