Administration Assistant in Cardiff inCardiff PUBLISHED MON 10 NOV 2025 Jump to job information section
Band 3: £25,313 to £26,999 a year per annum
PERMANENT
SPONSORSHIP AVAILABLE
Swansea Bay University Health Board r09YEVko
Job description
Job summary
The post holder will provide comprehensive administrative support to the Cardiff Community Learning Disabilities Team.This includes; providing administrative support, arranging meetings, coordinating information, preparation of agendas, minute taking, data entry, generation of daily work list for administration staff and regular routine audits.The post holder will;Communicate and liaise with staff and members of partner organisations,This is a key supporting role in the effective running of the team, which includes the management of resources as part of the core duties. Adopt a flexible approach when the needs of the service require. Provide support to business and project processes.Produce work to deadlines whilst ensuring compliance with health board policies Provide support to staff within the team/officeProvision of records and extracts (manual and electronic) for completion of audits.Provide a diary management service with the ability to resolve conflicting diary appointments and schedules.Make judgements involving straightforward job-related facts or situations, such as choosing and booking appropriate venues/rooms based on requirements and in line with agreed policies and procedures, resolving conflicting diary appointments and schedules.
Main duties of the job
Required to prioritise their work and to work on their own initiative,Carry out other administrative tasks that fall within the competencies of the post holder in order to provide cover.Follow policies and procedures in own role which are determined by systems within the team and Health Board's corporate systems. Contribute and assist with the development of new systems and processes as part of the development of quality standards within the team.Guided by standard procedures, good practice and understands the standards and results that are to be achievedManage internal and external post, including sorting and arranging collection when necessary. Contribute to team meetings, prepare and distribute documents and papers as required.Set up, manage and maintain filing systems, ensuring that information is appropriately and securely stored, filed and retrievable whilst adhering to information governance guidelines to protect personal information.Collate and process data, responsible for the entry and storage of data compiled by others (electronic and hard copies) Use a variety of IT applications to promote the smooth running of the department and projectsTake and transcribe formal minutes of meetings
About us
We believe staff are our best asset and wewant you to be happy and confident about starting your career here in Swansea Bay University Health Board.As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.You might be a nurse ordoctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - wehave a job for you.There are also apprenticeships, work placementsand volunteering roles available.We are an inclusive employer and welcome applications from everyone whatever their sex; religion or belief; race; age; sexual orientation; gender identity or, whether they are pregnant or have recently been on maternity leave, married or are in a civil partnership; or, whether they are disabled.Our values - Caring For Each Other, Working Together and Always Improving, show thatour commitment to equality is at the heart of everything we do.If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery,with all the benefits of a thriving and cosmopolitan city - look no further.
Details
Date posted
10 November 2025
Pay scheme
Agenda for changeBandBand 3
Salary
£25,313 to £26,999 a year per annum
Contract
Permanent
Working pattern
Full-time
Reference number
130-AC177-1025-B
Job location
s43 The ParadeRoathCardiffCF24 3AB
Job description
Job responsibilities
You will be able to find a full
Job description
and
Person Specification
attached within the supporting documents or please click Apply now to view in Trac.The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Job description
Job description
and
Person Specification
Essential
Experience
EssentialDemonstrate
Experience
in an administrative role
Experience
of transcribing and minute taking
Experience
of dealing with confidentiality, sensitive data, appropriate maintenance and storage of recordsEssential
Qualifications
& KnowledgeEssentialAwareness of policies and procedures relating to dealing with confidential data, both personal and organisationalEducated to Vocational Level 3 in a relevant subject or able to demonstrate the equivalent level of knowledge, skills and
Experience
Good knowledge of MS Office SuiteThorough understanding of office proceduresEssential Aptitude and abilitiesEssentialAbility to work on own initiative and manage own workloadGood written and verbal communication skillsAbility to work on own initiative and manage own workload
Person Specification
Essential
Experience
EssentialDemonstrate
Experience
in an administrative role
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Certificate of SponsorshipApplications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit theUK Visas and Immigration website (Opens in a new tab).From 6 April 2, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Certificate of SponsorshipApplications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit theUK Visas and Immigration website (Opens in a new tab).From 6 April 2, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).Employer
Details
The post holder will provide comprehensive administrative support to the Cardiff Community Learning Disabilities Team.This includes; providing administrative support, arranging meetings, coordinating information, preparation of agendas, minute taking, data entry, generation of daily work list for administration staff and regular routine audits.The post holder will;Communicate and liaise with staff and members of partner organisations,This is a key supporting role in the effective running of the team, which includes the management of resources as part of the core duties. Adopt a flexible approach when the needs of the service require. Provide support to business and project processes.Produce work to deadlines whilst ensuring compliance with health board policies Provide support to staff within the team/officeProvision of records and extracts (manual and electronic) for completion of audits.Provide a diary management service with the ability to resolve conflicting diary appointments and schedules.Make judgements involving straightforward job-related facts or situations, such as choosing and booking appropriate venues/rooms based on requirements and in line with agreed policies and procedures, resolving conflicting diary appointments and schedules.
Main duties of the job
Required to prioritise their work and to work on their own initiative,Carry out other administrative tasks that fall within the competencies of the post holder in order to provide cover.Follow policies and procedures in own role which are determined by systems within the team and Health Board's corporate systems. Contribute and assist with the development of new systems and processes as part of the development of quality standards within the team.Guided by standard procedures, good practice and understands the standards and results that are to be achievedManage internal and external post, including sorting and arranging collection when necessary. Contribute to team meetings, prepare and distribute documents and papers as required.Set up, manage and maintain filing systems, ensuring that information is appropriately and securely stored, filed and retrievable whilst adhering to information governance guidelines to protect personal information.Collate and process data, responsible for the entry and storage of data compiled by others (electronic and hard copies) Use a variety of IT applications to promote the smooth running of the department and projectsTake and transcribe formal minutes of meetings
About us
We believe staff are our best asset and wewant you to be happy and confident about starting your career here in Swansea Bay University Health Board.As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.You might be a nurse ordoctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - wehave a job for you.There are also apprenticeships, work placementsand volunteering roles available.We are an inclusive employer and welcome applications from everyone whatever their sex; religion or belief; race; age; sexual orientation; gender identity or, whether they are pregnant or have recently been on maternity leave, married or are in a civil partnership; or, whether they are disabled.Our values - Caring For Each Other, Working Together and Always Improving, show thatour commitment to equality is at the heart of everything we do.If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery,with all the benefits of a thriving and cosmopolitan city - look no further.
Details
Date posted
10 November 2025
Pay scheme
Agenda for changeBandBand 3
Salary
£25,313 to £26,999 a year per annum
Contract
Permanent
Working pattern
Full-time
Reference number
130-AC177-1025-B
Job location
s43 The ParadeRoathCardiffCF24 3AB
Job description
Job responsibilities
You will be able to find a full
Job description
and
Person Specification
attached within the supporting documents or please click Apply now to view in Trac.The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Job description
Job description
and
Person Specification
Essential
Experience
EssentialDemonstrate
Experience
in an administrative role
Experience
of transcribing and minute taking
Experience
of dealing with confidentiality, sensitive data, appropriate maintenance and storage of recordsEssential
Qualifications
& KnowledgeEssentialAwareness of policies and procedures relating to dealing with confidential data, both personal and organisationalEducated to Vocational Level 3 in a relevant subject or able to demonstrate the equivalent level of knowledge, skills and
Experience
Good knowledge of MS Office SuiteThorough understanding of office proceduresEssential Aptitude and abilitiesEssentialAbility to work on own initiative and manage own workloadGood written and verbal communication skillsAbility to work on own initiative and manage own workload
Person Specification
Essential
Experience
EssentialDemonstrate
Experience
in an administrative role
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Certificate of SponsorshipApplications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit theUK Visas and Immigration website (Opens in a new tab).From 6 April 2, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Certificate of SponsorshipApplications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit theUK Visas and Immigration website (Opens in a new tab).From 6 April 2, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).Employer
Details
Not sure?
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.
Requirements
See the job description for full role requirements.
Benefits
Benefits are provided by the employer and will be confirmed during your application.
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More information related to this job opportunity, from jobsincare:
Useful skills for an Administration Assistant:
Click to view
To work as an Administration Assistant in the UK, you'll need a mix of technical, organizational, and interpersonal skills. Here are some essential skills and qualifications:
Essential Skills
1. Organizational Skills: Ability to manage multiple tasks, prioritize workload, and maintain clear systems for filing and information retrieval.
2. Communication Skills: Strong written and verbal communication skills to interact effectively with colleagues, clients, and stakeholders.
3. IT Proficiency: Familiarity with office software (e.g., Microsoft Office Suite, especially Word, Excel, PowerPoint, and Outlook) and basic knowledge of data management systems.
4. Attention to Detail: Accuracy in completing tasks, managing data, and producing documents.
5. Time Management: Ability to meet deadlines and manage time effectively in a busy work environment.
6. Problem-Solving Skills: Capability to identify issues and find practical solutions.
7. Customer Service Skills: A professional approach to dealing with both internal and external customers.
8. Teamwork: Ability to work collaboratively in a team environment.
9. Adaptability: Flexibility to adapt to changing tasks and priorities as needed.
Qualifications
- Educational Background: A good general education, typically a minimum of GCSEs in English and Maths.
- Relevant Experience: Previous administrative or office experience can be advantageous.
- Professional Qualifications: While not always necessary, qualifications in administration, business, or related fields (e.g., NVQ or BTEC) may enhance your prospects.
- Familiarity with Office Technology: Knowledge of office equipment (printers, copiers, etc.) and possibly specific software relevant to the industry you're applying to.
Additional Considerations
- Confidentiality Awareness: Understanding the importance of handling sensitive information appropriately.
- Basic Financial Knowledge: Some roles may require basic budgeting or invoicing skills.
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