Administration assistant in Nottinghamshire inNottinghamshire PUBLISHED MON 3 NOV 2025 Jump to job information section
Competitive rates
FIXEDTERM
Kirkby Health Centre rI1HpTF9
Job description
Job summary
Kirkby Health Centre is a busy GP surgery situated in the centre of Kirkby in Ashfield.We are looking to recruit a admin assistant/receptionist to work as part of our team. The position is 20 hours per week over 4 days and occasional Saturdays, however, you will need to be flexible to change.All applicants must have administration
Experience
, good keyboard skills and be able to work to a high standard. Previous
Experience
of working in a medical environment would be preferable but not essential as training will be given to the right candidate.The role includes dealing with patients face to face and on the telephone, data input, prescriptions, typing of referrals and all other administration duties.This is a temporary post which may lead to a permanent position.Customer service and patient care is important within this role as we aim to provide the highest quality of care to our patients.Job Types: Part-time, Temporary
Contract
length: 6 monthsSchedule:Monday to FridayOvertimeWeekend availability
Main duties of the job
The main duties include the following:Dealing with patients face to face and via the telephone, booking appointments and dealing with queries.Typing of letters and referralsIssuing prescriptionsData inputAll general admin duties
About us
You will be a member of a small friendly admin team, you will need to be able to work the days required but also be flexible to change depending on the needs of the surgery.
Details
Date posted
November 2025
Pay scheme
Other
Salary
£12.21 an hour
Contract
Fixed termDuration6 months
Working pattern
Part-time
Reference number
A5855-25-0000
Job location
s62 Lowmoor RoadKirkby in AshfieldNottinghamshireNottinghamshireNG17 7LG
Job description
Job responsibilities
Kirkby Health Centre
Job description
JOB
Details
Job Title Admin Assistant/ReceptionistPost HolderJOB PURPOSETo provide a helpful, efficient and comprehensive reception and administration service for staff, patients and visitors to the practice, working within agreed policies and procedures.PRINCIPLE ACCOUNTABILITIES1. To deal with enquiries from patients, visitors, other Healthcare professionals and outside agencies, providing information, taking messages2. To organise appointments for clinical staff.3. To process requests for prescriptions as per procedures.4. To process internal and external mail.5. To prepare clinic notes for nurses6. To update computer patients records following attendance in surgery, clinics and hospital appointments7. To organise transport according to protocol8. To follow procedures to ensure patient follow up9. To ensure home visits and messages are recorded in the appropriate way10. To ensure patient confidentiality11. To implement the out of hours message service12. To help ensure safety and security, both personal and property including patients records and prescriptions and equipment13. To provide clerical duties including audio typing, scanning, data entry, photocopying, faxing, filing and disposal of confidential waste14. To ensure all electronic referrals and discharges are processed15. To process electronic pathology links16. To participate in training events relevant to the post and for the enhancement of services provided by the practice17. To provide cover for colleagues during periods of absence and sickness18. To adhere to the Practice Policies and Procedures including Health and SafetyThis list is not exhaustive and duties will need to be undertaken to ensure the smooth and efficient running of the practice.Infection ControlApply and follow infection control measures within the practice according to local and national guidelines.This includes:Universal handwashing and hygiene precautionsMOST CHALLENGING ELEMENTS OF THE POSTTo respond to the requests and demands from patients, visitors and staff whilst ensuring the highest standards of customer care are maintained.To follow the practice code of conduct as described in the staff handbook.
Job description
Job description
JOB
Person Specification
Qualifications
EssentialGCSE grade A to C in English and Maths
Experience
EssentialMinimum of 2 years
Experience
working in an administrative role.Desirable
Experience
working in a GP surgeryKnowledge and skillsEssentialGood interpersonal and communication skills
Person Specification
Experience
EssentialMinimum of 2 years
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Employer
Details
Kirkby Health Centre is a busy GP surgery situated in the centre of Kirkby in Ashfield.We are looking to recruit a admin assistant/receptionist to work as part of our team. The position is 20 hours per week over 4 days and occasional Saturdays, however, you will need to be flexible to change.All applicants must have administration
Experience
, good keyboard skills and be able to work to a high standard. Previous
Experience
of working in a medical environment would be preferable but not essential as training will be given to the right candidate.The role includes dealing with patients face to face and on the telephone, data input, prescriptions, typing of referrals and all other administration duties.This is a temporary post which may lead to a permanent position.Customer service and patient care is important within this role as we aim to provide the highest quality of care to our patients.Job Types: Part-time, Temporary
Contract
length: 6 monthsSchedule:Monday to FridayOvertimeWeekend availability
Main duties of the job
The main duties include the following:Dealing with patients face to face and via the telephone, booking appointments and dealing with queries.Typing of letters and referralsIssuing prescriptionsData inputAll general admin duties
About us
You will be a member of a small friendly admin team, you will need to be able to work the days required but also be flexible to change depending on the needs of the surgery.
Details
Date posted
November 2025
Pay scheme
Other
Salary
£12.21 an hour
Contract
Fixed termDuration6 months
Working pattern
Part-time
Reference number
A5855-25-0000
Job location
s62 Lowmoor RoadKirkby in AshfieldNottinghamshireNottinghamshireNG17 7LG
Job description
Job responsibilities
Kirkby Health Centre
Job description
JOB
Details
Job Title Admin Assistant/ReceptionistPost HolderJOB PURPOSETo provide a helpful, efficient and comprehensive reception and administration service for staff, patients and visitors to the practice, working within agreed policies and procedures.PRINCIPLE ACCOUNTABILITIES1. To deal with enquiries from patients, visitors, other Healthcare professionals and outside agencies, providing information, taking messages2. To organise appointments for clinical staff.3. To process requests for prescriptions as per procedures.4. To process internal and external mail.5. To prepare clinic notes for nurses6. To update computer patients records following attendance in surgery, clinics and hospital appointments7. To organise transport according to protocol8. To follow procedures to ensure patient follow up9. To ensure home visits and messages are recorded in the appropriate way10. To ensure patient confidentiality11. To implement the out of hours message service12. To help ensure safety and security, both personal and property including patients records and prescriptions and equipment13. To provide clerical duties including audio typing, scanning, data entry, photocopying, faxing, filing and disposal of confidential waste14. To ensure all electronic referrals and discharges are processed15. To process electronic pathology links16. To participate in training events relevant to the post and for the enhancement of services provided by the practice17. To provide cover for colleagues during periods of absence and sickness18. To adhere to the Practice Policies and Procedures including Health and SafetyThis list is not exhaustive and duties will need to be undertaken to ensure the smooth and efficient running of the practice.Infection ControlApply and follow infection control measures within the practice according to local and national guidelines.This includes:Universal handwashing and hygiene precautionsMOST CHALLENGING ELEMENTS OF THE POSTTo respond to the requests and demands from patients, visitors and staff whilst ensuring the highest standards of customer care are maintained.To follow the practice code of conduct as described in the staff handbook.
Job description
Job description
JOB
Person Specification
Qualifications
EssentialGCSE grade A to C in English and Maths
Experience
EssentialMinimum of 2 years
Experience
working in an administrative role.Desirable
Experience
working in a GP surgeryKnowledge and skillsEssentialGood interpersonal and communication skills
Person Specification
Experience
EssentialMinimum of 2 years
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Employer
Details
Not sure?
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.
Requirements
See the job description for full role requirements.
Benefits
Benefits are provided by the employer and will be confirmed during your application.
Is it a match?
A quick tap lets us tune future job matches for you
Location
Salary & benefits
Role duties
Working pattern
More information related to this job opportunity, from jobsincare:
Useful skills for an Administration assistant:
Click to view
To work as an Administration Assistant in the UK, you'll need a mix of technical, organizational, and interpersonal skills. Here are some essential skills and qualifications:
Essential Skills
1. Organizational Skills: Ability to manage multiple tasks, prioritize workload, and maintain clear systems for filing and information retrieval.
2. Communication Skills: Strong written and verbal communication skills to interact effectively with colleagues, clients, and stakeholders.
3. IT Proficiency: Familiarity with office software (e.g., Microsoft Office Suite, especially Word, Excel, PowerPoint, and Outlook) and basic knowledge of data management systems.
4. Attention to Detail: Accuracy in completing tasks, managing data, and producing documents.
5. Time Management: Ability to meet deadlines and manage time effectively in a busy work environment.
6. Problem-Solving Skills: Capability to identify issues and find practical solutions.
7. Customer Service Skills: A professional approach to dealing with both internal and external customers.
8. Teamwork: Ability to work collaboratively in a team environment.
9. Adaptability: Flexibility to adapt to changing tasks and priorities as needed.
Qualifications
- Educational Background: A good general education, typically a minimum of GCSEs in English and Maths.
- Relevant Experience: Previous administrative or office experience can be advantageous.
- Professional Qualifications: While not always necessary, qualifications in administration, business, or related fields (e.g., NVQ or BTEC) may enhance your prospects.
- Familiarity with Office Technology: Knowledge of office equipment (printers, copiers, etc.) and possibly specific software relevant to the industry you're applying to.
Additional Considerations
- Confidentiality Awareness: Understanding the importance of handling sensitive information appropriately.
- Basic Financial Knowledge: Some roles may require basic budgeting or invoicing skills.
inNottinghamshire
53.15505983481927 -1.3117263035799538 Nottinghamshire 
Locations
are approximate.
This image is not representative.
Learn more
Scan with your phone to return to this page later.