Team Administrator - Learning Disabilities Oxfordshire inOxford inOxford PUBLISHED WED 20 NOV 2024

Band 4: £26,530 to £29,114 a year Per annum / Pro rata PERMANENT
MULTI-DISCIPLINARY NHS

Oxford Health NHS Trust rH27iWzC

The Team Administrator for the Learning Disabilities Team in Oxfordshire, under the Oxford Health NHS Trust, will provide essential administrative support to ensure the smooth operation of services for individuals with learning disabilities. The role involves maintaining electronic patient records, managing referrals, and fostering effective communication with stakeholders. The successful candidate should possess strong organisational skills and the ability to work both independently and collaboratively within a multi-disciplinary team.

This position operates Monday to Friday, with a combination of office and remote work. Key responsibilities include producing correspondence, organizing meetings, taking minutes, and compiling audit reports, along with opportunities for direct support to clinicians. The role promises regular supervision and encouragement for professional development, while emphasizing the delivery of high-quality, person-centered services.

Could you be the Team Administrator we are looking for?

Do you have proven administrative skills? Are you well versed inadministration processes and systems? If so, then we would welcome yourapplication.

The City & South Oxfordshire Learning Disabilities Team is looking for an administrator to join our friendly and dynamic team.

We are passionate about what we do, delivering our service to people withLearning Disabilities in Oxfordshire.

We are a Monday - Friday 9-5 service. We work both from our Hub offices in Oxford and Abingdon and from home, a mix of office and home working will be required.

The successful candidate will be motivated, adaptable, enthusiastic, wellorganised and enjoy working as part of a team and autonomously.You will join the small, highly valued administration team workingas part of the wider community team, a multi-disciplinary team thatis supportive and committed to delivering a high quality, personcentred service. Your role will be to ensure that day to day processis followed, including administrating referrals for patients, keepingthe electronic patient records and data spreadsheets accuratelymaintained, communicating with stakeholders, processing complexand sensitive communications ensuring information is shared withthe team in a timely manner and responding to queries from theclinical team regarding core functions of administration.You will produce correspondence, organise and attend meetings,prepare agendas and take minutes and produce audit reports.There will be opportunities to support clinicians directly such asminute taking at case reviews meetings and organising some of thepatient appointments.

About us
Regular supervision will be provided and you will be encouraged and supported to undertake any training relevant to your professional and personal development.

You will provide comprehensive administrative, clerical and secretarial support to the Learning Disability Team, ensuring high quality standards in all aspects of the role.

Please see the Job Description and Person Specification in the documents section for further information.

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More about the NHS

The National Health Service (NHS) is a cornerstone of healthcare in the United Kingdom, established in 1948 with the simple yet profound principle of providing healthcare to all citizens, free at the point of use. This revolutionary system aimed to ensure that access to medical services would not depend on an individual’s financial situation, a concept that has since become fundamental to British societal values. Learn more...

Useful skills for a Team Administrator - Learning Disabilities Oxfordshire: Click to view

To work as a Team Administrator in the UK, you will need a combination of technical, organizational, and interpersonal skills. Here are some key skills that are typically required for this role:

1. Organizational Skills: Ability to manage multiple tasks, prioritize work, and keep the team organized and on track.

2. Communication Skills: Strong verbal and written communication abilities to effectively interact with team members, clients, and stakeholders.

3. Administrative Skills: Proficiency in general administrative tasks such as scheduling, record-keeping, and document management.

4. IT Literacy: Familiarity with common office software (e.g., Microsoft Office Suite, Google Workspace) and may also include knowledge of project management tools (e.g., Trello, Asana).

5. Time Management: Ability to manage time efficiently and meet deadlines.

6. Attention to Detail: Ensuring accuracy in documents, reports, and other communications is crucial.

7. Interpersonal Skills: Ability to build relationships and work collaboratively with others, while also being able to handle conflicts and challenges diplomatically.

8. Problem-Solving Skills: Ability to identify issues and develop solutions quickly and efficiently.

9. Adaptability: Being flexible and open to change in a fast-paced environment, as teams may shift priorities frequently.

10. Customer Service Orientation: Providing support and assistance to team members and other departments as needed, maintaining a professional and positive attitude.

11. Basic Financial Skills: Understanding budgeting and financial tracking may be beneficial, depending on the role.

12. Confidentiality and Discretion: Handling sensitive information with care and professionalism is crucial.

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