Band 3 Secretary & Clerical Assistant - Hathaway Surgery in Chippenham inChippenham PUBLISHED TUE 10 JUN 2025 Jump to job information section

A vacancy has arisen within the Facilities Team for a full time Band 3 receptionist /administrator, 37.5 hours per week Monday to Friday, fixed term for 6 months.

The post is based at Hathaway Surgery, Chippenham but there will also be requirement to cover other sites especially in the later months of the fixed term. These sites will include Shearwater Lodge, Warminster and Bath NHS House, Bath. Full on the job training will be provided.

The post holder will be required to have excellent interpersonal skills both face to face and on the telephone, have an attention to detail, with a high level of accuracy and be fully competent in the use of Microsoft Office.

You will need to be able to work, both unsupervised and as part of a team with the ability to prioritise your own workload, whilst working to set targets and deadlines.

This post requires a flexible approach as you may be asked to provide administrative cover within the wider FM team. Although not an exhaustive list the role will involve:

• Front of house reception cover involving face to face contact with visitors and service users.
• Dealing with telephone enquiries and operating an electronic room booking system.
• Some generic admin support to include inputting to excel spreadsheets/ assisting with collation of statistic data as required.
• Other tasks as delegated by the Facilities Manager, BSW or Site Co-ordinator.

The role will suit someone who enjoys variety in their work and who can manage a range of independent tasks in support of the FM team.

This is a 37.5 hour fixed term contract - hours Monday to Friday 9-5

About us

Please see job description attached.

This post requires a flexible approach as you may be asked to provide administrative cover within the wider FM team. Although not an exhaustive list the role will involve:

Front of house reception cover involving face to face contact with visitors and service users.

Dealing with telephone enquiries and operating an electronic room booking system.

Some generic admin support to include inputting to excel spreadsheets/ assisting with collation of statistic data as required.Other tasks as delegated by the SSBM FM East or Site Co-ordinator.

The role will suit someone who enjoys variety in their work and who can manage a range of independent tasks in support of the FM team.