Part-time Estates Administrator FTC in Borehamwood inBorehamwood PUBLISHED THU 13 NOV 2025 Jump to job information section

Job summary
This is a fixed term

Contract
for 9 months and 25 hours per week for a Part-time Estates Administrator at Elysium Healthcare. The role involves providing comprehensive administrative and system support to ensure the smooth and efficient running of the Estates department. The Part-time Estates Administrator will be responsible for maintaining accurate records, managing the flow of information, and ensuring compliance with operational and financial processes.

Main duties of the job
As the Part-time Estates Administrator, you will provide day-to-day administrative support to the Estates team and help desk function, maintain and update the CAFM system, process and track invoices, produce and maintain spreadsheets and documents, respond to and resolve queries from Elysium sites, support the management team with data entry and report generation, and contribute to continuous improvement within the Estates function.

About us
Elysium Healthcare is a leading provider of mental health, neurological, learning disabilities and autism services in the UK. With over 8,000 employees and a network of over 90 services across England and Wales, Elysium Healthcare is part of the global Ramsay Health Care network that employs over 86,000 people worldwide.

Details

Date posted
13 November 2025

Pay scheme
Other

Salary
£28,000 a year

Contract
Permanent

Working pattern
Full-time

Reference number
14258583Job location
sElysium HealthcareBorehamwoodWD6 1JN

Job description

Job responsibilities
Do you have a strong administrative background, ideally within Estates, Facilities or a similar operation environment? If so, join Elysium Healthcare as the Part-time Estates Administrator FTC.As the Part-time Estates Administrator you will provide comprehensive administrative and system support to ensure the smooth and efficient running of the Estates department. The role is central to maintaining accurate records, managing the flow of information, and ensuring compliance with operational and financial processes.You will support the Estates team in coordinating maintenance activities, processing invoices, and providing responsive service to Elysium sites and external partners.This is a fixed term

Contract
for 9 months and 25 hours per week.As the Part-time Estates Administrator, you will:Provide day-to-day administrative support to the Estates team and help desk function.Maintain and update the CAFM (Computer Aided Facilities Management) system, including logging jobs, updating status reports, and maintaining accurate PPM (Planned Preventative Maintenance) schedules.Process and track invoices on the Unit4 system, ensuring timely and accurate submission, coding, and approval.Produce, update, and maintain spreadsheets and Word documents to support estates operations, compliance tracking, and reporting.Respond to and resolve queries from Elysium sites, escalating issues where appropriate to Estates management.Support the management team with data entry, document control, and report generation to ensure accurate performance and audit records.Coordinate communication with internal teams and external

Contract
ors to ensure efficient maintenance scheduling and task completion.Contribute to continuous improvement within the Estates function by identifying process efficiencies and supporting implementation.Provide general administrative cover and support to the wider Estates function as required.To be successful in this role, you will have:Previous

Experience
working at a Help desk and within an estates department (D)

Experience
using CAFM systems

Experience
using ERP systems, such as Unit4

Experience
working in a multi-sited organisation, with Estate support requests coming from various departments and staffStrong administrative background, ideally within Estates, Facilities, or a similar operational environmentProficiency in Microsoft Office (Excel, Word, Outlook)Excellent attention to detail and accuracy in data entry and document managementStrong organisational and time management skills with the ability to handle multiple prioritiesClear and professional communication skills, both written and verbalKnowledge of the estates functions and healthcare sectorWhat You’ll GetAt Elysium Healthcare, we believe in taking care of the people who care for others, you’ll enjoy a comprehensive benefits package designed to support your wellbeing, growth, and futureAnnual base

Salary
of £28,000 pro rataThe equivalent of 33 days annual leave pro rata (including bank holidays) – plus your birthday off and the option to buy additional annual leave, in our annual selection window.Career development and training to help you achieve your professional goalsAccess to our Rewards & Benefits platform Ely-Vate; Your one-stop destination for everyday savings, exclusive benefits, and wellbeing hub!Wellbeing support and activities to help you maintain a healthy work-life balanceAccess to Blue Light Card, which provides a range of exclusive offers and discountsLife Assurance, for added peace of mindStream – instant access to earned wages when you need it, plus access to save, directly from your wages, alongside financial wellbeing support.24/7 GP service and second medical opinion, to ensure you are the best you can beEnhanced Maternity Package, so you can truly enjoy this special timePension contribution, to help secure your futureAbout your next employer:Elysium Health care has over 8,000 employees and a unique approach to the delivery of care. With a network of over 90 services across England and Wales covering Mental Health, Neurological, Learning Disabilities & Autism, Children & Education, there is opportunity for you to grow and move.Elysium Healthcare is part of Ramsay Health Care with a global network that extends across 10 countries and employs over 86,000 people globally.Elysium Healthcare follows safer recruitment of staff for all appointments and is a Disability Confident employer, committed to inclusive and accessible recruitment. It is a requirement that all staff understand it is each person’s individual responsibility to promote and safeguard the welfare of service users. All candidates will be subject to a DBS disclosure

Job description

Experience
using CAFM systems

Person Specification

Qualifications
EssentialTo be successful in this role, you will have previous

Experience
working at a Help desk and within an estates department,

Experience
using CAFM and ERP systems, a strong administrative background, proficiency in Microsoft Office, excellent attention to detail and accuracy, strong organisational and time management skills, and clear and professional communication skills. Knowledge of the estates functions and healthcare sector is desirable.

Person Specification

Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Employer

Details