Secretarial Assistant in Sheffield inSheffield PUBLISHED TUE 11 NOV 2025 Jump to job information section

Job summary
Permanent | Part Time 22.50 hrs per weekWe are looking for someone to provide high-quality clinical typing and administrative support to the S&CC Secretariat, to cover Trauma & Orthopaedics, Ophthalmology, ENT/Plastics, Neurosurgery and the Paediatric Surgical Unit. You will work with the Secretarial Team Leader and clinical staff to ensure the smooth running of operations and help deliver exceptional patient care. Your main responsibilities will include typing clinical letters, managing correspondence, and carrying out administrative tasks based on notes or dictation.About You:You will be educated to GCSE standard or equivalent, including English Language, with

Experience
of audio-typing and working in a customer-focused environment.You don't need NHS

Experience
to apply - we're happy to train you on medical terminology! If you're someone who can juggle a busy workload and support the seamless functioning of our team, we want to hear from you.Apply today!

Main duties of the job
You will report to the Secretarial Team Leader, and your responsibilities will include:Type clinical letters, correspondence, and admin tasks from notes or dictation.Ensure clinic letters are sent out on time and to the required standards.Communicate with secretaries and consultants to meet 18-week targets.Check patient appointments, waiting lists, and tests, escalating issues when needed.Update RTT info and help with database management.Handle office tasks like photocopying, filing, and managing post.Provide phone support to parents and escalate complex issues

About us
At Sheffield Children's, our purpose is clear: to provide healthier futures for children and young people. Our three strategic aims are Outstanding Patient Care, Brilliant Place to Work, and Leaders in Children's Health.We work with partners across local, regional, and national levels to deliver physical and mental healthcare in both acute and community settings. Many of our clinicians are nationally and internationally recognised for their expertise.We're proud that 73% of colleagues would recommend Sheffield Children's as a place to work, placing us among the top five NHS trusts in England -- and the top-ranked trust in the North East and Yorkshire -- in the latest NHS Staff Survey.Our nearly 4,000 colleagues bring our CARE values -- Compassion, Accountability, Respect, and Excellence -- to life every day, creating a kind, welcoming environment where patients and families feel safe and supported.As we approach our 150th anniversary in 2026, we're excited to keep building our leadership in children's health, improve

Experience
s for patients and staff, and focus on our communities and population health.We also offer excellent benefits to support your wellbeing, with generous annual leave and pension schemes, health and wellbeing programmes, and exclusive discounts -- helping you thrive at work and beyond.

Details

Date posted
11 November 2025

Pay scheme
Agenda for changeBandBand 2

Salary
£24,465 a year per annum pro rata

Contract
Permanent

Working pattern
Part-time

Reference number
425-25-7548283

Job location
sSheffield Children's NHS Foundation TrustWestern BankSheffieldS10 2TH

Job description

Job responsibilities
For more information on the main responsibilities for this post, please refer to the

Job description
and

Person Specification
.Please note: We do not offer visa sponsorship for Band 2 roles.Diversity StatementAt Sheffield Childrens, we are committed to creating an inclusive environment that celebrates diversity and supports everyones success. We prioritise Equality, Diversity, and Inclusion in our recruitment practices, creating a welcoming space for people of all backgrounds, including ethnic minorities, individuals with disabilities, and LGBTQ+ members.Recognising that inclusivity is an ongoing effort, we review our processes and welcome feedback to enhance our practices. A diverse team strengthens our organisation and the quality of care we deliver. For ideas on how we can improve, please contact our Recruitment Manager at Together, were building a workplace where everyone belongs.#LI-Onsite

Job description

Job description
and

Person Specification

Qualifications
& TrainingEssentialEducated to GSCE standard including C grade in English or equivalentRSA II typing or equivalent qualification or equivalent

Experience
DesirableNVQ 2 in Business administration or equivalentRSA III or equivalent qualification or equivalent

Experience

Experience
Essential

Experience
of audio-typing in a secretarial role

Experience
of working with different computer software e.g. email, internet etc.

Experience
of working in a customer-focused environmentDesirable

Experience
of working with confidential materialPrevious medical secretarial

Experience

Experience
with NHS software systemsKnowledge & SkillsEssentialWord-processing & audio-typing skillsGood time management skills with the ability to prioritise work according to deadlinesAble to work as part of a team and under own initiativeGood verbal and written communication skills with team / clients/ relatives using tact when requiredHigh standard of accuracyAbility to establish and maintain effective working relationshipsAbility to deal with conflictDesirableKnowledge of medical terminologyPersonal AttributesEssentialAdaptable to changeAttention to detail and accuracy

Person Specification

Experience

Experience
Essential

Experience

Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Certificate of SponsorshipApplications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit theUK Visas and Immigration website (Opens in a new tab).From 6 April 2, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).Additional information

Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Certificate of SponsorshipApplications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit theUK Visas and Immigration website (Opens in a new tab).From 6 April 2, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).Employer

Details