Elective Admissions Coordinator in Northwood inNorthwood PUBLISHED THU 6 NOV 2025 Jump to job information section

Job summary
This is a great time to join The Hillingdon Hospitals NHS Foundation Trust as Elective Admissions Coordinator - fixed term maternity cover for 12 monthsThe post-holder will be responsible for monitoring/auditing trust data received from Information Department and interrogating Wait list tables in PAS to ensure no patients breach the national Access, Booking and Choice targets of 100%, working in line with the Trust Patient Access policy. To ensure synchrony between outpatient waiting list and inpatient waiting list to enable tracking of patient pathway target times for national 18 week pathway. This will require extensive joint working with colleagues across the THH Trust.Lead responsibility for daily liaison with Consultant Surgeons, Consultant Anaesthetists and named Theatre Co-ordinators, across sites to ensure elective inpatient diaries are consistently booked with maximum utilisation and special/individual equipment for theatres is ordered in a timely fashion to ensure no patient cancellations are received due to lack of equipment on day and national targets are met.

Main duties of the job
The post-holder will be responsible for scheduling patients for surgery with agreed dates ensuring that activity and performance targets for the Trust are met in line with national HCC targets to ensure that no patient breaches national standards.The post-holder will be responsible for creating and maintaining the daily bed list, both paper-based and electronically.The post-holder will liaise daily with specific Ward Managers, Discharge Co-ordinators and Site Practitioners to ensure a smooth seamless pathway for elective inpatients.The post-holder will be responsible for providing inpatient booking data information in compliance to national initiatives and to act as the first point of contact for queries from clinicians / staff and patients.Regular monitoring of inpatient pre-operative clinics, review of clinic rules and profiles to make recommendations to enable regional targets can be met in a timely fashion.Provide regular performance monitoring reports on patient pathway progress to the Elective Inpatient Manager for dissemination to weekly Waiting List Meeting and GM's.

About us
The Hillingdon Hospitals NHS Foundation Trust is the only acute Hospital in the London Borough of Hillingdon and offers a wide range of services including accident and emergency, inpatient care, day surgery, outpatient clinics and maternity services. The Trust's services at Mount Vernon Hospital include routine day surgery, delivered at a modern treatment centre, a minor injuries unit and outpatient clinics.The safety and well-being of our patients and of our staff is paramount and we are making urgent improvements to

Address
this - particularly in infection prevention and control. We are making progress and going forward by working in partnership with local GPs, charities,community services, academic partners, our local authority, neighbouring hospitals and the wider North West London Integrated care system, and ensuring that we listen and work in partnership with our local population. We are absolutely focused on ensuring that our hospitalsprovide high quality, safe and compassionate care, while drive forward the building of the new Hillingdon Hospital.We have over 3,500 members of staff that are proud to care for nearly half a million people, with a vision to be an outstanding provider of healthcare through leading health and academic partnerships, transforming services, to provide the best care where needed.

Details

Date posted
06 November 2025

Pay scheme
Agenda for changeBandBand 4

Salary
£32,199 to £34,876 a year per annum/inc HCAS

Contract
Fixed termDuration12 months

Working pattern
Full-time

Reference number
394-EAC-061125

Job location
sMount VernonNorthwoodHA6 2RN

Job description

Job responsibilities
To view the main responsibility, please see the attached the

Job description
and

Person Specification
.Please note that vacancy may close early due to the amount of applications we receive.

Job description

Job description
and

Person Specification
Person SpecEssentialLiterate and numerate - GCSE

Experience
of waiting list work or equivalentHighly computer literateAbility to effectively engage in a positive change processAbility to use and analyse data to identify and monitor service improvements.Sound knowledge of Waiting List rulesSound knowledge of Booking & Choice agenda and its implications for primary and secondary care.Sound knowledge of national Referral to Treatment guides and rulesSound knowledge of Patient Access policy of the current trustAbility to use data to identify opportunities for service re-design and development.Ability to formulate, recommend or lead possible solutions to complex process issuesDesirableNVQ level 2/3 or similar

Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Employer

Details