Clinic Booking Coordinator in Cambridge inCambridge PUBLISHED FRI 7 NOV 2025 Jump to job information section
Band 3: £24,937 to £26,598 a year p.a. pro rata
PERMANENT
NO SPONSORSHIP
Job description
Job summary
An exciting opportunity has arisen for a Full Time and Part Time Clinic Booking Coordinator post. This role is to support the booking for new and follow up clinic appointments in the Paediatric service.You will be required to work flexibly and to organise workload and cope with conflicting demands.We are looking for someone that has good time management skills, good IT skills and have customer service
Experience
as the nature of the role requires excellent communication and organisation skills and a high level of computer literacy.
Main duties of the job
To deliver and maintain a professional administration within Paediatric Clinics.You will work closely with the Paediatric Administrator and Clinical team to ensure clinics are fully utilised at all times.
About us
Our TrustCambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke's Hospital and the Rosie Hospital in Cambridge. With over 13,000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people - patients, staff and partners. Recognised as providing 'outstanding' care to our patients and rated 'Good' overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH's values - Together - Safe, Kind, Excellent - are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.CUH is committed to promoting a diverse and inclusive community - a place where we can all be ourselves. We value our differences and fully advocate and support an inclusive working environment where every individual can fulfil their potential. We want to ensure our people are truly representative of all the communities that we serve. We welcome applications for all positions in the organisation irrespective of people's age, disability, ethnicity, race, nationality, gender identity, sex, sexual orientation, religion or belief, marriage and civil partnership status, or pregnancy and maternity status or social economic background.
Details
Date posted
November 2025
Pay scheme
Agenda for changeBandBand 3
Salary
£24,937 to £26,598 a year p.a. pro rata
Contract
Permanent
Working pattern
Full-time, Part-time, Flexible working
Reference number
180-E-CVA95-115
Job location
sAddenbrookes Hospital-Division EHills RoadCambridgeCB2 0QQ
Job description
Job responsibilities
Please see the attached Applicant Information Pack (combined
Job description
and
Person Specification
) for key duties and responsibilities.As per Home Office guidelines, please be aware that, unfortunately, the Trust is unable to offer sponsorship for this particular position.Due to Home Office immigration rules, a full time permanent vacancy cannot be filled by individuals on a Student visa. Therefore, please be advised that if you are a Student visa holder, we will not be able to offer you a full time permanent
Contract
unless you have:- applied for a Graduate visa- or you will have successfully completed your course and have applied for a Graduate visa before the anticipated start date of your employment- or the Trust has agreed that they will Sponsor you as a Skilled Worker and you will complete your studies within 3 months of the anticipated start date of employmentThis vacancy will close at midnight on 13th November 2025Interviews are due to be held on the 21st November 2025Benefits to youAt Cambridge University Hospitals, we want to do all we can to support good working days. We offer development opportunities and a wide range of benefits, including on-site leisure facilities, shopping concourse and day nurseries. Our good work programme currently includes providing reduced cost Stagecoach bus travel to and from Cambridge University Hospital site. Park and Ride bus journeys between Babraham Road and Trumpington sites are free, as is the route to and from Cambridge train station and our hospitals. We also subsidise the cost of parking on site for eligible staff.On CUH campus, hot food is available 24/7 and at a reduced cost for colleagues. Recently we launched the first of our staff pod break spaces. Located in the Deakin Centre, we have a purpose-created colleague-only caf, with free tea and coffee, a break space and private outside area for colleagues to rest, refuel and recharge. Just one of the ways we are working hard to support good working days at CUH.CUH is committed to assisting employees in achieving a good work-life balance irrespective of role or personal circumstances. Flexible arrangements may include, but are not limited to, part-time working, job-share, term-time working and flexible start and finish times.Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered.We welcome applications from the Armed Forces.
Job description
Job description
and
Person Specification
Qualifications
EssentialEducated to GCSE Level or equivalentNVQ level 2 Customer Service/Business Admin/ ITQ or equivalent
Experience
DesirableTyping qualification or equivalentMedical Secretary qualification or equivalent
Experience
Essential
Experience
of working in a busy clerical/office environment or reception rolePrioritising, planning and organising own tasksWorking within guidelines
Experience
of customer service or dealing with the publicData entry
Experience
Experience
of IT packages - Microsoft officeDesirablePrevious
Experience
of working in NHSPrevious
Experience
of working with medical records
Experience
of call handling
Experience
of dealing with difficult situations and confrontationsKnowledgeEssentialUnderstanding of confidentiality and data protectionUnderstanding of customer serviceDesirableKnowledge of the Trust including awareness of prioritiesKnowledge of Trust information systemsKnowledge of Medical TerminologySkillsEssentialAbility to work as part of a teamGood communication skills including telephone, email, face to faceAbility to follow processes and proceduresHigh level of ability to organise and manage own time keeping to schedule and deadlinesAccurate and speedy typing and key board skillsGood organisational skillsAbility to meet deadlinesWilling to take on/learn new skillsAbility to show attention to detail and accuracyAbility to adapt to changeAbility to work under pressureAbility to store and safeguard confidential documentsDesirableAbility to touch typeAdditional RequirementsEssentialThe ability to understand and behave at all times, towards patients, visitors and colleagues according to the Trust values of safe, kind, excellent
Person Specification
Experience
Essential
Experience
Experience
of working in NHSPrevious
Experience
of call handling
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Certificate of SponsorshipApplications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit theUK Visas and Immigration website (Opens in a new tab).From 6 April 2, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Certificate of SponsorshipApplications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit theUK Visas and Immigration website (Opens in a new tab).From 6 April 2, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).Employer
Details
An exciting opportunity has arisen for a Full Time and Part Time Clinic Booking Coordinator post. This role is to support the booking for new and follow up clinic appointments in the Paediatric service.You will be required to work flexibly and to organise workload and cope with conflicting demands.We are looking for someone that has good time management skills, good IT skills and have customer service
Experience
as the nature of the role requires excellent communication and organisation skills and a high level of computer literacy.
Main duties of the job
To deliver and maintain a professional administration within Paediatric Clinics.You will work closely with the Paediatric Administrator and Clinical team to ensure clinics are fully utilised at all times.
About us
Our TrustCambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke's Hospital and the Rosie Hospital in Cambridge. With over 13,000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people - patients, staff and partners. Recognised as providing 'outstanding' care to our patients and rated 'Good' overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH's values - Together - Safe, Kind, Excellent - are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.CUH is committed to promoting a diverse and inclusive community - a place where we can all be ourselves. We value our differences and fully advocate and support an inclusive working environment where every individual can fulfil their potential. We want to ensure our people are truly representative of all the communities that we serve. We welcome applications for all positions in the organisation irrespective of people's age, disability, ethnicity, race, nationality, gender identity, sex, sexual orientation, religion or belief, marriage and civil partnership status, or pregnancy and maternity status or social economic background.
Details
Date posted
November 2025
Pay scheme
Agenda for changeBandBand 3
Salary
£24,937 to £26,598 a year p.a. pro rata
Contract
Permanent
Working pattern
Full-time, Part-time, Flexible working
Reference number
180-E-CVA95-115
Job location
sAddenbrookes Hospital-Division EHills RoadCambridgeCB2 0QQ
Job description
Job responsibilities
Please see the attached Applicant Information Pack (combined
Job description
and
Person Specification
) for key duties and responsibilities.As per Home Office guidelines, please be aware that, unfortunately, the Trust is unable to offer sponsorship for this particular position.Due to Home Office immigration rules, a full time permanent vacancy cannot be filled by individuals on a Student visa. Therefore, please be advised that if you are a Student visa holder, we will not be able to offer you a full time permanent
Contract
unless you have:- applied for a Graduate visa- or you will have successfully completed your course and have applied for a Graduate visa before the anticipated start date of your employment- or the Trust has agreed that they will Sponsor you as a Skilled Worker and you will complete your studies within 3 months of the anticipated start date of employmentThis vacancy will close at midnight on 13th November 2025Interviews are due to be held on the 21st November 2025Benefits to youAt Cambridge University Hospitals, we want to do all we can to support good working days. We offer development opportunities and a wide range of benefits, including on-site leisure facilities, shopping concourse and day nurseries. Our good work programme currently includes providing reduced cost Stagecoach bus travel to and from Cambridge University Hospital site. Park and Ride bus journeys between Babraham Road and Trumpington sites are free, as is the route to and from Cambridge train station and our hospitals. We also subsidise the cost of parking on site for eligible staff.On CUH campus, hot food is available 24/7 and at a reduced cost for colleagues. Recently we launched the first of our staff pod break spaces. Located in the Deakin Centre, we have a purpose-created colleague-only caf, with free tea and coffee, a break space and private outside area for colleagues to rest, refuel and recharge. Just one of the ways we are working hard to support good working days at CUH.CUH is committed to assisting employees in achieving a good work-life balance irrespective of role or personal circumstances. Flexible arrangements may include, but are not limited to, part-time working, job-share, term-time working and flexible start and finish times.Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered.We welcome applications from the Armed Forces.
Job description
Job description
and
Person Specification
Qualifications
EssentialEducated to GCSE Level or equivalentNVQ level 2 Customer Service/Business Admin/ ITQ or equivalent
Experience
DesirableTyping qualification or equivalentMedical Secretary qualification or equivalent
Experience
Essential
Experience
of working in a busy clerical/office environment or reception rolePrioritising, planning and organising own tasksWorking within guidelines
Experience
of customer service or dealing with the publicData entry
Experience
Experience
of IT packages - Microsoft officeDesirablePrevious
Experience
of working in NHSPrevious
Experience
of working with medical records
Experience
of call handling
Experience
of dealing with difficult situations and confrontationsKnowledgeEssentialUnderstanding of confidentiality and data protectionUnderstanding of customer serviceDesirableKnowledge of the Trust including awareness of prioritiesKnowledge of Trust information systemsKnowledge of Medical TerminologySkillsEssentialAbility to work as part of a teamGood communication skills including telephone, email, face to faceAbility to follow processes and proceduresHigh level of ability to organise and manage own time keeping to schedule and deadlinesAccurate and speedy typing and key board skillsGood organisational skillsAbility to meet deadlinesWilling to take on/learn new skillsAbility to show attention to detail and accuracyAbility to adapt to changeAbility to work under pressureAbility to store and safeguard confidential documentsDesirableAbility to touch typeAdditional RequirementsEssentialThe ability to understand and behave at all times, towards patients, visitors and colleagues according to the Trust values of safe, kind, excellent
Person Specification
Experience
Essential
Experience
Experience
of working in NHSPrevious
Experience
of call handling
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Certificate of SponsorshipApplications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit theUK Visas and Immigration website (Opens in a new tab).From 6 April 2, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Certificate of SponsorshipApplications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit theUK Visas and Immigration website (Opens in a new tab).From 6 April 2, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).Employer
Details
Not sure?
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.
Requirements
See the job description for full role requirements.
Benefits
Benefits are provided by the employer and will be confirmed during your application.
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