Clinical Administrator in 317 01 Freeman Hospital in317 01 Freeman Hospital PUBLISHED MON 10 NOV 2025 Jump to job information section
Band 3: £24,937 to £26,598 a year per annum
PERMANENT
SPONSORSHIP AVAILABLE
Job description
Job summary
An exciting opportunity has arisen for an enthusiastic, organised and motivated person to join the Respiratory Department within the Medicine and Emergency Care Clinical Board as a Clinical Administrator based at the Royal Victoria Infirmary.The role will involve working closely with consultants, medical and admin team. Post holders will be required to provide an efficient administrative service to the clinicians and their teams. The ability to work independently and follow policies and procedures for the Board is essential. The successful candidate will be able to demonstrate excellent communication skills, flexibility, reliability, have an organised approach to work and attention to detail which are all essential to help support patient flow. The role can be very challenging and also very rewarding.The roles have lots of variety and ad-hoc demands, the post holder must possess excellent time management and planning skills. The position provides the opportunity to work within a very supportive and welcoming team and to further develop existing knowledge and skills. Previous administration/secretarial
Experience
in an NHS environment is preferred but not essential as full training is given, candidates must have excellent keyboard skills.
Main duties of the job
Interview Date: 5 December 202537 hours 30 minutes/weekYou will be redirected to Trac to apply for the vacancy. Please expand the job
Details
section and read all of the information before applying for the vacancy.NO AGENCIES PLEASEThe postholder will be required to provide an efficient administrative service to the clinicians and their teams.Daily tasks will include audio typing and proof reading (VR dictation), finalising correspondence, processing incoming/outgoing correspondence and referrals.Talking to patients over the telephone and ensuring their queries are dealt with efficiently and fielding queries as required.Opening and distributing post for clinical team.Making ad hoc appointment and requesting clinic builds.Chasing results and/or checking appointments as requested.Working as a team to ensure smooth day to day running of the department.Ad hoc duties requested by clinical team.Diary management as required.Provide cover for the Senior Medical Secretary/Team Leader as required.Cover Clinical Administrator/Support Secretary posts Trust wide as required.
About us
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.Our staff oversee over 6,500 patient contacts every day, delivering high standards of healthcare from the following sites:o Freeman Hospitalo Royal Victoria Infirmary (RVI)o Health Innovation Neighbourhood (on the former Newcastle General Hospital and Centre for Ageing and Vitality site)o Newcastle Dental Hospitalo Newcastle Fertility Centreo Northern Centre for Cancer Care, North Cumbriao Northern Genetics Serviceo Cramlington Manor WalksThese include a range of flagship services which deliver cutting-edge care (supported by state-of-the-art diagnostic services in both radiology and pathology) and are a catalyst for innovation to support pioneering clinical practice in the NHS.We also have offices at Regent Point in Gosforth and community sites.Please see attached information on what Staff Benefits we have to offer at our Trust under 'Documents to download' or 'Supporting documents'.For further information on The Newcastle upon Tyne Hospitals NHS Foundation Trust please visit: Careers | Newcastle Hospitals | NHS | Newcastle Hospitals and Newcastle Hospitals NHS Foundation Trust
Details
Date posted
10 November 2025
Pay scheme
Agenda for changeBandBand 3
Salary
£24,937 to £26,598 a year per annum
Contract
Permanent
Working pattern
Full-time
Reference number
317-2025-44-14-DR-VA1
Job location
sFreeman Hospital317 Freeman HospitalNE7 7DN
Job description
Job responsibilities
Working within a team of administrative staff to provide a comprehensive support service to Consultants, Medical Staff and other clinical members of their team e.g. Specialist Nurses and TherapistsCommunicates with patients regarding appointments and admissions at the request of the medical teamProvide cover for Team Leader within your administration team as requiredCover Clinical Administrator posts Trust wide as required.
Job description
Person Specification
Qualifications
& EducationEssentialLevel 3 qualification in administration or equivalent/relevant
Experience
in administrative role(s)English qualification at Level 2 (GCSE Grades 9-4 or A*-C, or Functional or Key Skills at Level 2)Maths qualification at Level 1 (GCSE Grades 3-2 or D-F, or Functional or Key Skills at Level 1Knowledge &
Experience
Essential
Experience
of secretarial/administrative proceduresDesirableNHS Administration/Secretarial
Experience
Working Knowledge of NHS Systems e.g. eRecord, System OneKnowledge of medical terminologySkills & AbilitiesEssentialIT Skills to include MS Office software packages e.g. Microsoft Word, Excel, Outlook and PowerPointAdvanced keyboard skills including a high standard of word processing skillsExcellent communication skillsAbility to work without direct supervisionAbility to manage time effectively and work on own initiativeAbility to accurately input, collate and present informationValues I Behavioural I AttitudesEssentialUnderstanding of confidentiality
Person Specification
Experience
Essential
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Certificate of SponsorshipApplications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit theUK Visas and Immigration website (Opens in a new tab).From 6 April 2, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Certificate of SponsorshipApplications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit theUK Visas and Immigration website (Opens in a new tab).From 6 April 2, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).Employer
Details
An exciting opportunity has arisen for an enthusiastic, organised and motivated person to join the Respiratory Department within the Medicine and Emergency Care Clinical Board as a Clinical Administrator based at the Royal Victoria Infirmary.The role will involve working closely with consultants, medical and admin team. Post holders will be required to provide an efficient administrative service to the clinicians and their teams. The ability to work independently and follow policies and procedures for the Board is essential. The successful candidate will be able to demonstrate excellent communication skills, flexibility, reliability, have an organised approach to work and attention to detail which are all essential to help support patient flow. The role can be very challenging and also very rewarding.The roles have lots of variety and ad-hoc demands, the post holder must possess excellent time management and planning skills. The position provides the opportunity to work within a very supportive and welcoming team and to further develop existing knowledge and skills. Previous administration/secretarial
Experience
in an NHS environment is preferred but not essential as full training is given, candidates must have excellent keyboard skills.
Main duties of the job
Interview Date: 5 December 202537 hours 30 minutes/weekYou will be redirected to Trac to apply for the vacancy. Please expand the job
Details
section and read all of the information before applying for the vacancy.NO AGENCIES PLEASEThe postholder will be required to provide an efficient administrative service to the clinicians and their teams.Daily tasks will include audio typing and proof reading (VR dictation), finalising correspondence, processing incoming/outgoing correspondence and referrals.Talking to patients over the telephone and ensuring their queries are dealt with efficiently and fielding queries as required.Opening and distributing post for clinical team.Making ad hoc appointment and requesting clinic builds.Chasing results and/or checking appointments as requested.Working as a team to ensure smooth day to day running of the department.Ad hoc duties requested by clinical team.Diary management as required.Provide cover for the Senior Medical Secretary/Team Leader as required.Cover Clinical Administrator/Support Secretary posts Trust wide as required.
About us
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.Our staff oversee over 6,500 patient contacts every day, delivering high standards of healthcare from the following sites:o Freeman Hospitalo Royal Victoria Infirmary (RVI)o Health Innovation Neighbourhood (on the former Newcastle General Hospital and Centre for Ageing and Vitality site)o Newcastle Dental Hospitalo Newcastle Fertility Centreo Northern Centre for Cancer Care, North Cumbriao Northern Genetics Serviceo Cramlington Manor WalksThese include a range of flagship services which deliver cutting-edge care (supported by state-of-the-art diagnostic services in both radiology and pathology) and are a catalyst for innovation to support pioneering clinical practice in the NHS.We also have offices at Regent Point in Gosforth and community sites.Please see attached information on what Staff Benefits we have to offer at our Trust under 'Documents to download' or 'Supporting documents'.For further information on The Newcastle upon Tyne Hospitals NHS Foundation Trust please visit: Careers | Newcastle Hospitals | NHS | Newcastle Hospitals and Newcastle Hospitals NHS Foundation Trust
Details
Date posted
10 November 2025
Pay scheme
Agenda for changeBandBand 3
Salary
£24,937 to £26,598 a year per annum
Contract
Permanent
Working pattern
Full-time
Reference number
317-2025-44-14-DR-VA1
Job location
sFreeman Hospital317 Freeman HospitalNE7 7DN
Job description
Job responsibilities
Working within a team of administrative staff to provide a comprehensive support service to Consultants, Medical Staff and other clinical members of their team e.g. Specialist Nurses and TherapistsCommunicates with patients regarding appointments and admissions at the request of the medical teamProvide cover for Team Leader within your administration team as requiredCover Clinical Administrator posts Trust wide as required.
Job description
Person Specification
Qualifications
& EducationEssentialLevel 3 qualification in administration or equivalent/relevant
Experience
in administrative role(s)English qualification at Level 2 (GCSE Grades 9-4 or A*-C, or Functional or Key Skills at Level 2)Maths qualification at Level 1 (GCSE Grades 3-2 or D-F, or Functional or Key Skills at Level 1Knowledge &
Experience
Essential
Experience
of secretarial/administrative proceduresDesirableNHS Administration/Secretarial
Experience
Working Knowledge of NHS Systems e.g. eRecord, System OneKnowledge of medical terminologySkills & AbilitiesEssentialIT Skills to include MS Office software packages e.g. Microsoft Word, Excel, Outlook and PowerPointAdvanced keyboard skills including a high standard of word processing skillsExcellent communication skillsAbility to work without direct supervisionAbility to manage time effectively and work on own initiativeAbility to accurately input, collate and present informationValues I Behavioural I AttitudesEssentialUnderstanding of confidentiality
Person Specification
Experience
Essential
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Certificate of SponsorshipApplications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit theUK Visas and Immigration website (Opens in a new tab).From 6 April 2, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Certificate of SponsorshipApplications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit theUK Visas and Immigration website (Opens in a new tab).From 6 April 2, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).Employer
Details
Not sure?
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.
Requirements
See the job description for full role requirements.
Benefits
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