Administration Assistant in Newport inNewport PUBLISHED TUE 4 NOV 2025 Jump to job information section
Depending on experience
PERMANENT
St David’s Clinic rXWJDDj9E
Job description
Job summary
We are looking to recruit an enthusiastic and committed administrator to join our friendly team. The post is full time, willing to consider job share. We are ideally looking for someone with previous
Experience
with excellent interpersonal skills. Delivering high quality services is essential.Duties will include ensuring all registrations are up to date, Summarising, processing of electronic and paper post. Dealing with queries in a professional and courteous manner. Computer literacy is essential and full training will be given as appropriate.Rate of pay is to be discussed and will be offered membership of the NHS pension scheme.
Main duties of the job
The following are the core responsibilities of the administrator. There may be on occasion, a requirement to carry out other tasks will be dependent upon factors such as workload and staffing levels.Keep the Practice Manager informed of any matters arising or problems/potential problems.Ensure registrations are entered onto the databaseUpdate the database for all patient change of registration status as notified.Monitor accuracy of registration database as requited producing any necessary reports as required.Sort and distribute accordingly any correspondence and records received in the weekly delivery from the Health Authority.Ensure medical records requested for return to the Health Authority are retrieved and dealt with in the appropriate manner.Processing and Summarising of new patient records.Keep a record of any patient joining the practice list who is under 5 (including new births), for advice to health visitors.Processing/read coding of electronic and paper post.Managing of Private Work requests and related queries.
About us
St David's is a supportive, forward-thinking teaching/training practice involved in research, with a practice list size of over 20,000 and a friendly multi-disciplined team of other dedicated and highly skilled healthcare professionals comprising of 6 partners and 7 salaried GP's, with an ACP who deals with home visits and manages weekly MDT working collaboratively within other like-minded clusters, sharing ideas and resources, 1 physiotherapist, 2 pharmacists and a pharmacist technician providing support to help with repeat prescriptions/medication reviews, 1 Physician Associate, 4 Practice Nurses, 4 HCA's, providing care for patients and their families in a way we believe is best, delivering high service standards, sharing best practice and actively improving the way we work.
Details
Date posted
04 November 2025
Pay scheme
Other
Salary
Depending on
Experience
Contract
Permanent
Working pattern
Part-time
Reference number
A2840-25-0Job location
sSt. Davids ClinicBelle Vue TerraceNewportGwentNP20 2LB71 Gaer RoadNewportGwentNP20 3GXSt. Brides Medical Care CentreTredegar House DriveDuffrynNewportGwentNP10 8UX
Job description
Job responsibilities
Keep the Practice Manager informed of any matters arising or problems/potential problems.Ensure registrations are checked, entered correctly.Update the database for all patient change of registration status as notified.Monitor accuracy of registration database as requited producing any necessary reports as required.Sort and distribute accordingly any correspondence and records received in the weekly delivery from the Health Authority.Ensure medical records requested for return to the Health Authority are retrieved and dealt with in the appropriate manner.Processing and Summarising of new patient records.Keep a record of any patient joining the practice list who is under 5 (including new births), for advice to health visitors.Processing/read coding of electronic and paper post.
Job description
Person Specification
Qualifications
EssentialEducated to GCSE level or equivalent.
Experience
of working with a GP Surgery Clear, polite telephone manner Effective time management Ability to work as a team member Good interpersonal skills Problem solving and analytical skills Ability to follow policy and procedures Polite and confident Flexible and co-operative Motivated Sensitive and empathetic in distressing situations Ability to work under pressureDesirableEMIS User Skills IT literate Team player
Person Specification
Experience
of working with a GP Surgery Clear, polite telephone manner Effective time management Ability to work as a team member Good interpersonal skills Problem solving and analytical skills Ability to follow policy and procedures Polite and confident Flexible and co-operative Motivated Sensitive and empathetic in distressing situations Ability to work under pressureDesirableEMIS User Skills IT literate Team playerEmployer
Details
We are looking to recruit an enthusiastic and committed administrator to join our friendly team. The post is full time, willing to consider job share. We are ideally looking for someone with previous
Experience
with excellent interpersonal skills. Delivering high quality services is essential.Duties will include ensuring all registrations are up to date, Summarising, processing of electronic and paper post. Dealing with queries in a professional and courteous manner. Computer literacy is essential and full training will be given as appropriate.Rate of pay is to be discussed and will be offered membership of the NHS pension scheme.
Main duties of the job
The following are the core responsibilities of the administrator. There may be on occasion, a requirement to carry out other tasks will be dependent upon factors such as workload and staffing levels.Keep the Practice Manager informed of any matters arising or problems/potential problems.Ensure registrations are entered onto the databaseUpdate the database for all patient change of registration status as notified.Monitor accuracy of registration database as requited producing any necessary reports as required.Sort and distribute accordingly any correspondence and records received in the weekly delivery from the Health Authority.Ensure medical records requested for return to the Health Authority are retrieved and dealt with in the appropriate manner.Processing and Summarising of new patient records.Keep a record of any patient joining the practice list who is under 5 (including new births), for advice to health visitors.Processing/read coding of electronic and paper post.Managing of Private Work requests and related queries.
About us
St David's is a supportive, forward-thinking teaching/training practice involved in research, with a practice list size of over 20,000 and a friendly multi-disciplined team of other dedicated and highly skilled healthcare professionals comprising of 6 partners and 7 salaried GP's, with an ACP who deals with home visits and manages weekly MDT working collaboratively within other like-minded clusters, sharing ideas and resources, 1 physiotherapist, 2 pharmacists and a pharmacist technician providing support to help with repeat prescriptions/medication reviews, 1 Physician Associate, 4 Practice Nurses, 4 HCA's, providing care for patients and their families in a way we believe is best, delivering high service standards, sharing best practice and actively improving the way we work.
Details
Date posted
04 November 2025
Pay scheme
Other
Salary
Depending on
Experience
Contract
Permanent
Working pattern
Part-time
Reference number
A2840-25-0Job location
sSt. Davids ClinicBelle Vue TerraceNewportGwentNP20 2LB71 Gaer RoadNewportGwentNP20 3GXSt. Brides Medical Care CentreTredegar House DriveDuffrynNewportGwentNP10 8UX
Job description
Job responsibilities
Keep the Practice Manager informed of any matters arising or problems/potential problems.Ensure registrations are checked, entered correctly.Update the database for all patient change of registration status as notified.Monitor accuracy of registration database as requited producing any necessary reports as required.Sort and distribute accordingly any correspondence and records received in the weekly delivery from the Health Authority.Ensure medical records requested for return to the Health Authority are retrieved and dealt with in the appropriate manner.Processing and Summarising of new patient records.Keep a record of any patient joining the practice list who is under 5 (including new births), for advice to health visitors.Processing/read coding of electronic and paper post.
Job description
Person Specification
Qualifications
EssentialEducated to GCSE level or equivalent.
Experience
of working with a GP Surgery Clear, polite telephone manner Effective time management Ability to work as a team member Good interpersonal skills Problem solving and analytical skills Ability to follow policy and procedures Polite and confident Flexible and co-operative Motivated Sensitive and empathetic in distressing situations Ability to work under pressureDesirableEMIS User Skills IT literate Team player
Person Specification
Experience
of working with a GP Surgery Clear, polite telephone manner Effective time management Ability to work as a team member Good interpersonal skills Problem solving and analytical skills Ability to follow policy and procedures Polite and confident Flexible and co-operative Motivated Sensitive and empathetic in distressing situations Ability to work under pressureDesirableEMIS User Skills IT literate Team playerEmployer
Details
Not sure?
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.
Requirements
See the job description for full role requirements.
Benefits
Benefits are provided by the employer and will be confirmed during your application.
Is it a match?
A quick tap lets us tune future job matches for you
Location
Salary & benefits
Role duties
Working pattern
More information related to this job opportunity, from jobsincare:
Useful skills for an Administration Assistant:
Click to view
To work as an Administration Assistant in the UK, you'll need a mix of technical, organizational, and interpersonal skills. Here are some essential skills and qualifications:
Essential Skills
1. Organizational Skills: Ability to manage multiple tasks, prioritize workload, and maintain clear systems for filing and information retrieval.
2. Communication Skills: Strong written and verbal communication skills to interact effectively with colleagues, clients, and stakeholders.
3. IT Proficiency: Familiarity with office software (e.g., Microsoft Office Suite, especially Word, Excel, PowerPoint, and Outlook) and basic knowledge of data management systems.
4. Attention to Detail: Accuracy in completing tasks, managing data, and producing documents.
5. Time Management: Ability to meet deadlines and manage time effectively in a busy work environment.
6. Problem-Solving Skills: Capability to identify issues and find practical solutions.
7. Customer Service Skills: A professional approach to dealing with both internal and external customers.
8. Teamwork: Ability to work collaboratively in a team environment.
9. Adaptability: Flexibility to adapt to changing tasks and priorities as needed.
Qualifications
- Educational Background: A good general education, typically a minimum of GCSEs in English and Maths.
- Relevant Experience: Previous administrative or office experience can be advantageous.
- Professional Qualifications: While not always necessary, qualifications in administration, business, or related fields (e.g., NVQ or BTEC) may enhance your prospects.
- Familiarity with Office Technology: Knowledge of office equipment (printers, copiers, etc.) and possibly specific software relevant to the industry you're applying to.
Additional Considerations
- Confidentiality Awareness: Understanding the importance of handling sensitive information appropriately.
- Basic Financial Knowledge: Some roles may require basic budgeting or invoicing skills.
inNewport
53.76171217342775 -0.7017778482429403 Newport 
Locations
are approximate.
This image is not representative.
Learn more
Scan with your phone to return to this page later.