Pharmacy Assistant - Procurement in Gillingham inGillingham PUBLISHED WED 29 OCT 2025 Jump to job information section
Medway NHS Foundation Trust r4SHtV4X
Job description
Job summary
Pharmacy Assistant for ProcurementDivision: Cancer & Core Clinical ServicesCare Group: Health Science ServicesBand: 2
Salary
: £24,465 per annum/pro rataInterview Date: 2nd December 2025We are recruiting for aPharmacy Assistant for Procurementwho shares our ambition and vision to deliver theBest of Care by the Best Peopleand has the drive to take us forward, by ensuring that the Trust continues to be the first choice for patients and our staff.
Main duties of the job
Undertake duties to support the provision of a safe and effective pharmacy invoicing service subject to departmental requirements.Carry out all day-to-day duties associated with pharmacy invoicing activities, in full accordance with the department standard operating procedures.To place orders for pharmaceutical goods, consumables and stationery under the direction of the Pharmacy Procurement Manager.To assist in ensuring that the goods received into pharmacy are unpacked promptly and checked off against delivery notes.Our values areBold,Every Person Counts,Sharing and Open andTogether. It is important that you understand and to refer to our values when completing your application and always reflect our values throughout your employment with the Trust.We are committed to endorsing diversity, multiculturalism, and inclusion; our policies / procedures ensure that all applicants are treated fairly at every stage of the recruitment process.To contribute to our exciting future and become part of our team, apply today.
About us
Do you have the ambition and vision to deliver our mission of theBest of Careby the Best of People providing excellent care, every time?Here at Medway, we pride ourselves on working together as one to ensure that our sharedvisionis achieved for our patients.As a key partner in the healthcare of our local population, we are keen to deliver this as an outcome of our Trust-wide strategy -Patient First.Using an Operational Excellence approach to align our priorities and operational management structures, we are just over a year and half into ourPatient Firstdeployment. We are looking for creative, skilled people to join our Transformation Team and further support us on this journey.Our culture and values define us here at Medway NHS Foundation Trust and are the heartbeat of who we are as an organisation.OurBESTvalues underpinPatient Firstand are at the core of the care we give to our patients, the support we offer to our staff and our overall leadership approach:B - BoldE - Every person countsS - Sharing and openT - TogetherOur Trust is a great choice for people who want to develop their career in an ambitious and dynamic environment; our employees are able to choose the coverage and supplemental benefits that best fit their needs and those of their families. This includes the promotion of flexible working opportunities across the Trust.
Details
Date posted
29 October 2025
Pay scheme
Agenda for changeBandBand 2
Salary
£24,465 a year per annum/pro rata
Contract
Permanent
Working pattern
Part-time
Reference number
275-2510PA-PT
Job location
sMedway Maritime HospitalWindmill RoadGillinghamME7 5NY
Job description
Job responsibilities
Detailed dutiesManage and assist with the processing of supplier invoices and credit notesEnsure that the goods received by pharmacy are unpacked and checked off against delivery notes accurately with due care and attentionAccurately check and book in items onto the pharmacy computer systemEnsure the correct storage of the medication and ensure good stock rotation and monitor and check for expiry datesLiaise with relevant ward Pharmacists and ward staff to provide an effective and efficient serviceProcess and return any unused drugs back to suppliers for creditEnsure that any to-follow or out of stock issues are promptly and accurately reported to both the procurement and distribution managersPrioritise work to deliver an efficient serviceEnsure the availability of sufficient stock and sundries/consumables to the dispensary and ward stock distribution areasAnswer the telephone and refer procurement queries to the appropriate trained staff memberMaintain good customer services at all timesCarry out daily stock checks against the computer-generated monitoring sheets for stock audit. Ensure that any discrepancies are reported to the Distribution ManagerTo assist with administration duties within the Procurement areaPortering of medicines to wards and clinics when required at weekends if requiredGeneralParticipate in the late-night service; weekend and bank holiday rotas as requiredReport any complaints, incidents or near miss situations via the error reporting system and your line managerMaintain a clean and tidy environmentAll pharmacy staff must show confidentiality with regard to any information about patients, confidential information about the Trust and commercial information (e.g. drug prices)All work will be carried out in accordance with the relevant laws, the guidelines of the Royal Pharmaceutical Society of Great Britain and the General pharmaceutical council, Trust and departmental procedures and standards of professional practice
Job description
Person Specification
Qualifications
EssentialGCSE (English & Maths C or above)NVQ2 (pharmaceutical) or ability to work towards NVQ2 (pharmaceutical) within 6 monthsKnowledgeEssentialBasic computer skillsFamiliar with pharmacy procedures and workflow Pharmacy servicesWorking within the NHS
Experience
EssentialPrevious hospital or pharmacy
Experience
Understanding of hospital pharmacy environmentSkillsEssentialEvidence of excellent communication skills (verbal and written)Good team worker and works effectively within multidisciplinary teamWork well under pressure Ability to communicate routine information effectively using clear written and spoken English
Person Specification
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Certificate of SponsorshipApplications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit theUK Visas and Immigration website (Opens in a new tab).From 6 April 2, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Certificate of SponsorshipApplications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit theUK Visas and Immigration website (Opens in a new tab).From 6 April 2, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).Employer
Details
Pharmacy Assistant for ProcurementDivision: Cancer & Core Clinical ServicesCare Group: Health Science ServicesBand: 2
Salary
: £24,465 per annum/pro rataInterview Date: 2nd December 2025We are recruiting for aPharmacy Assistant for Procurementwho shares our ambition and vision to deliver theBest of Care by the Best Peopleand has the drive to take us forward, by ensuring that the Trust continues to be the first choice for patients and our staff.
Main duties of the job
Undertake duties to support the provision of a safe and effective pharmacy invoicing service subject to departmental requirements.Carry out all day-to-day duties associated with pharmacy invoicing activities, in full accordance with the department standard operating procedures.To place orders for pharmaceutical goods, consumables and stationery under the direction of the Pharmacy Procurement Manager.To assist in ensuring that the goods received into pharmacy are unpacked promptly and checked off against delivery notes.Our values areBold,Every Person Counts,Sharing and Open andTogether. It is important that you understand and to refer to our values when completing your application and always reflect our values throughout your employment with the Trust.We are committed to endorsing diversity, multiculturalism, and inclusion; our policies / procedures ensure that all applicants are treated fairly at every stage of the recruitment process.To contribute to our exciting future and become part of our team, apply today.
About us
Do you have the ambition and vision to deliver our mission of theBest of Careby the Best of People providing excellent care, every time?Here at Medway, we pride ourselves on working together as one to ensure that our sharedvisionis achieved for our patients.As a key partner in the healthcare of our local population, we are keen to deliver this as an outcome of our Trust-wide strategy -Patient First.Using an Operational Excellence approach to align our priorities and operational management structures, we are just over a year and half into ourPatient Firstdeployment. We are looking for creative, skilled people to join our Transformation Team and further support us on this journey.Our culture and values define us here at Medway NHS Foundation Trust and are the heartbeat of who we are as an organisation.OurBESTvalues underpinPatient Firstand are at the core of the care we give to our patients, the support we offer to our staff and our overall leadership approach:B - BoldE - Every person countsS - Sharing and openT - TogetherOur Trust is a great choice for people who want to develop their career in an ambitious and dynamic environment; our employees are able to choose the coverage and supplemental benefits that best fit their needs and those of their families. This includes the promotion of flexible working opportunities across the Trust.
Details
Date posted
29 October 2025
Pay scheme
Agenda for changeBandBand 2
Salary
£24,465 a year per annum/pro rata
Contract
Permanent
Working pattern
Part-time
Reference number
275-2510PA-PT
Job location
sMedway Maritime HospitalWindmill RoadGillinghamME7 5NY
Job description
Job responsibilities
Detailed dutiesManage and assist with the processing of supplier invoices and credit notesEnsure that the goods received by pharmacy are unpacked and checked off against delivery notes accurately with due care and attentionAccurately check and book in items onto the pharmacy computer systemEnsure the correct storage of the medication and ensure good stock rotation and monitor and check for expiry datesLiaise with relevant ward Pharmacists and ward staff to provide an effective and efficient serviceProcess and return any unused drugs back to suppliers for creditEnsure that any to-follow or out of stock issues are promptly and accurately reported to both the procurement and distribution managersPrioritise work to deliver an efficient serviceEnsure the availability of sufficient stock and sundries/consumables to the dispensary and ward stock distribution areasAnswer the telephone and refer procurement queries to the appropriate trained staff memberMaintain good customer services at all timesCarry out daily stock checks against the computer-generated monitoring sheets for stock audit. Ensure that any discrepancies are reported to the Distribution ManagerTo assist with administration duties within the Procurement areaPortering of medicines to wards and clinics when required at weekends if requiredGeneralParticipate in the late-night service; weekend and bank holiday rotas as requiredReport any complaints, incidents or near miss situations via the error reporting system and your line managerMaintain a clean and tidy environmentAll pharmacy staff must show confidentiality with regard to any information about patients, confidential information about the Trust and commercial information (e.g. drug prices)All work will be carried out in accordance with the relevant laws, the guidelines of the Royal Pharmaceutical Society of Great Britain and the General pharmaceutical council, Trust and departmental procedures and standards of professional practice
Job description
Person Specification
Qualifications
EssentialGCSE (English & Maths C or above)NVQ2 (pharmaceutical) or ability to work towards NVQ2 (pharmaceutical) within 6 monthsKnowledgeEssentialBasic computer skillsFamiliar with pharmacy procedures and workflow Pharmacy servicesWorking within the NHS
Experience
EssentialPrevious hospital or pharmacy
Experience
Understanding of hospital pharmacy environmentSkillsEssentialEvidence of excellent communication skills (verbal and written)Good team worker and works effectively within multidisciplinary teamWork well under pressure Ability to communicate routine information effectively using clear written and spoken English
Person Specification
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Certificate of SponsorshipApplications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit theUK Visas and Immigration website (Opens in a new tab).From 6 April 2, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Certificate of SponsorshipApplications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit theUK Visas and Immigration website (Opens in a new tab).From 6 April 2, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).Employer
Details
Not sure?
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.
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Useful skills for a Pharmacy Assistant - Procurement:
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To work as a Pharmacy Assistant in the UK, you typically need a combination of skills, knowledge, and personal attributes. Here are some of the key skills and qualifications that can help you succeed in this role:
Essential Skills:
1. Communication Skills: Strong verbal and written communication skills are crucial for interacting with customers, pharmacists, and other healthcare professionals.
2. Customer Service Skills: A friendly and helpful attitude is important for providing excellent service to patients and customers, as well as addressing their needs and queries.
3. Attention to Detail: Since accuracy is vital in dispensing medications and managing prescriptions, having a high level of detail orientation is necessary.
4. Organizational Skills: The ability to manage multiple tasks, prioritize work, and keep the pharmacy organized is essential for efficiency.
5. Basic Mathematical Skills: A good understanding of basic mathematics is important for measuring dosages and handling prescriptions accurately.
6. Teamwork: Ability to work well as part of a team with pharmacists and other pharmacy staff to ensure smooth operations.
7. Computer Skills: Proficiency in using pharmacy management systems and general computer software for record-keeping and inventory management.
8. Problem-Solving Skills: Ability to address issues that may arise during the dispensing process and provide solutions effectively.
Knowledge:
1. Pharmaceutical Terminology: Familiarity with medication names, dosages, and uses, as well as basic knowledge of pharmacy operations.
2. Health and Safety Regulations: Understanding of relevant health and safety legislation and protocols, including those related to handling medications.
3. Customer Privacy: Awareness of confidentiality and data protection laws related to patient information.
Qualifications:
1. Educational Background: While formal qualifications might not always be required, a minimum of GCSEs in subjects like English and Mathematics is often preferred.
2. Training Programs: Completing a pharmacy assistant training course or an apprenticeship can enhance your prospects. Some employers may offer on-the-job training.
3. Experience: Prior experience in a healthcare or customer service setting can be beneficial but is not always mandatory.
Personal Attributes:
1. Empathy and Compassion: Being understanding and considerate toward patients who may be dealing with health issues.
2. Integrity: Maintaining high ethical standards and confidentiality in handling patient information.
3. Adaptability: Ability to adapt to various situations and changes in a fast-paced environment.
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