Digital Health Records Administration Assistant in StLeonards - On - Sea inStLeonards - On - Sea PUBLISHED TUE 11 NOV 2025 Jump to job information section
Band 2: Competitive rates
FIXEDTERM
SPONSORSHIP AVAILABLE
East Sussex Healthcare NHS Trust rs7UjC1y
Job description
Job summary
We are recruiting!The role: Digital Health Records Clerk (Band 2 for up to 12 months)The Department: Digital Health RecordsWe are looking for a methodical and Digitally fluent Digital Health Records Clerk to join our Digital Health Records team. In this role, you will be responsible for preparing and managing digital health records to ensure clinicians have accurate, up-to-date information ready for outpatient appointments. Your work will directly support the delivery of safe, efficient, and high-quality care.You will need to be a highly organised and self-motivated individual with a proactive, can-do attitude, committed to delivering a high-quality digital patient record within the fast-paced and changing environment of Digital Health Records and Clinic Preparation.
Main duties of the job
Review upcoming clinic schedules and prepare day forward packs (DFPs) from the electronic patient record systems.Ensure all relevant documents have been correctly uploaded e.g. referrals, Clinical Summaries or previous clinical correspondence.Flag missing or incomplete information and follow up with appropriate departmentsMaintain confidentiality and comply with data protection regulations (e.g., GDPR)Collaborate with clinical and administrative staff to streamline patient flowSupport digital record audits and quality improvement initiativesPrepare physical health records for scanning, including sorting, removing staples, and categorising documents.Support the flow of incoming and outgoing Inpatient and Outpatient day forward packs.Potential applicants should ensure they evidence the skills listed above in their application.
About us
A wide range of staff benefits are available to our staff including staff development, enrolment in the NHS pension scheme, auto-enrolment to our Temporary Workforce Service, access to onsite nurseries. staff restaurants and accommodation.In addition to an internal Occupational Health department, all staff also have access to free psychological support through our confidential Employee Assistance Programme. Onsite parking is available from only £50 a year.There has never been a better time to join East Sussex Healthcare NHS Trust, submit your application today.Statement on the Use of AIWe value the individuality that each candidate brings to the application process. While we understand that AI tools are widely available, we strongly discourage applicants from using AI-generated content when applying for jobs with us. We believe that your application should reflect your true skills,
Experience
s, and motivations, which are best conveyed through your own words and unique perspective.Using AI for your application may not accurately represent your knowledge, skills, and
Experience
and may result in a disconnect between your
Qualifications
and our assessment of your application.We encourage applicants to take the time to thoughtfully complete their applications; by doing so, you allow us to better understand your true potential and ensure a fair and transparent evaluation of your application. Over reliance on AI-generated content may diminish your chance of success.
Details
Date posted
11 November 2025
Pay scheme
Agenda for changeBandBand 2
Salary
£24,465 a year per annum, pro rata
Contract
Fixed termDuration12 months
Working pattern
Part-time
Reference number
374-LVBJob location
sConquest HospitalThe RidgeStLeonards - On - SeaTN37 7RD
Job description
Job responsibilities
Please refer to the
Job description
attached.If you have any questions about this position please do not hesitate to contact us.
Job description
Job responsibilities
Please refer to the
Person Specification
Qualifications
EssentialGood general education GCSE level equivalent Maths & EnglishAbility to undertake additional training on departmental IT and manual systems
Experience
EssentialAble to demonstrate
Experience
of attention to detailPrevious
Experience
of working as part of a teamDesirable
Experience
and understanding of a Patient Administration System (PAS)
Experience
of an electronic Health Records tracking system
Experience
of an Electronic Document Management (EDM) System
Person Specification
Experience
EssentialAble to demonstrate
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Certificate of SponsorshipApplications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit theUK Visas and Immigration website (Opens in a new tab).From 6 April 2, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Certificate of SponsorshipApplications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit theUK Visas and Immigration website (Opens in a new tab).From 6 April 2, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).Employer
Details
We are recruiting!The role: Digital Health Records Clerk (Band 2 for up to 12 months)The Department: Digital Health RecordsWe are looking for a methodical and Digitally fluent Digital Health Records Clerk to join our Digital Health Records team. In this role, you will be responsible for preparing and managing digital health records to ensure clinicians have accurate, up-to-date information ready for outpatient appointments. Your work will directly support the delivery of safe, efficient, and high-quality care.You will need to be a highly organised and self-motivated individual with a proactive, can-do attitude, committed to delivering a high-quality digital patient record within the fast-paced and changing environment of Digital Health Records and Clinic Preparation.
Main duties of the job
Review upcoming clinic schedules and prepare day forward packs (DFPs) from the electronic patient record systems.Ensure all relevant documents have been correctly uploaded e.g. referrals, Clinical Summaries or previous clinical correspondence.Flag missing or incomplete information and follow up with appropriate departmentsMaintain confidentiality and comply with data protection regulations (e.g., GDPR)Collaborate with clinical and administrative staff to streamline patient flowSupport digital record audits and quality improvement initiativesPrepare physical health records for scanning, including sorting, removing staples, and categorising documents.Support the flow of incoming and outgoing Inpatient and Outpatient day forward packs.Potential applicants should ensure they evidence the skills listed above in their application.
About us
A wide range of staff benefits are available to our staff including staff development, enrolment in the NHS pension scheme, auto-enrolment to our Temporary Workforce Service, access to onsite nurseries. staff restaurants and accommodation.In addition to an internal Occupational Health department, all staff also have access to free psychological support through our confidential Employee Assistance Programme. Onsite parking is available from only £50 a year.There has never been a better time to join East Sussex Healthcare NHS Trust, submit your application today.Statement on the Use of AIWe value the individuality that each candidate brings to the application process. While we understand that AI tools are widely available, we strongly discourage applicants from using AI-generated content when applying for jobs with us. We believe that your application should reflect your true skills,
Experience
s, and motivations, which are best conveyed through your own words and unique perspective.Using AI for your application may not accurately represent your knowledge, skills, and
Experience
and may result in a disconnect between your
Qualifications
and our assessment of your application.We encourage applicants to take the time to thoughtfully complete their applications; by doing so, you allow us to better understand your true potential and ensure a fair and transparent evaluation of your application. Over reliance on AI-generated content may diminish your chance of success.
Details
Date posted
11 November 2025
Pay scheme
Agenda for changeBandBand 2
Salary
£24,465 a year per annum, pro rata
Contract
Fixed termDuration12 months
Working pattern
Part-time
Reference number
374-LVBJob location
sConquest HospitalThe RidgeStLeonards - On - SeaTN37 7RD
Job description
Job responsibilities
Please refer to the
Job description
attached.If you have any questions about this position please do not hesitate to contact us.
Job description
Job responsibilities
Please refer to the
Person Specification
Qualifications
EssentialGood general education GCSE level equivalent Maths & EnglishAbility to undertake additional training on departmental IT and manual systems
Experience
EssentialAble to demonstrate
Experience
of attention to detailPrevious
Experience
of working as part of a teamDesirable
Experience
and understanding of a Patient Administration System (PAS)
Experience
of an electronic Health Records tracking system
Experience
of an Electronic Document Management (EDM) System
Person Specification
Experience
EssentialAble to demonstrate
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Certificate of SponsorshipApplications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit theUK Visas and Immigration website (Opens in a new tab).From 6 April 2, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.Certificate of SponsorshipApplications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit theUK Visas and Immigration website (Opens in a new tab).From 6 April 2, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).Employer
Details
Not sure?
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.
Requirements
See the job description for full role requirements.
Benefits
Benefits are provided by the employer and will be confirmed during your application.
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inStLeonards - On - Sea
50.88955537442782 0.5566473413083912 StLeonards - On - Sea 
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