Team Assistant, Series, UK ( FTC - 12 Months) in London inLondon PUBLISHED SAT 18 JAN 2025 Jump to job information section
Netflix rM1frzp
Job description
Netflix is one of the world's leading entertainment services, with 283 million paid memberships in over 190 countries enjoying TV series, films and games across a wide variety of genres and languages. Members can play, pause and resume watching as much as they want, anytime, anywhere, and can change their plans at any time.
The Role
We are seeking a highly experienced and dynamic Assistant to provide dedicated support to 3 Executives. This role is working for the UK Scripted Series team and is perfect for a resourceful, proactive, and detail-oriented professional who thrives in a fast-paced environment and can seamlessly navigate shifting priorities.
This is a demanding and fast-moving position that requires someone who can exercise good judgment and intuition and has excellent communication skills.
Executive Support
Specific responsibilities include, but are not limited to:
Proven Expertise:
Enthusiastic about Netflix’s unique culture and values, as described in our Culture Memo.
Inclusion is a Netflix value and we strive to host a meaningful interview experience for all candidates. If you want an accommodation/adjustment for a disability or any other reason during the hiring process, please send a request to your recruiting partner.
We are an equal-opportunity employer and celebrate diversity, recognizing that diversity builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.
The Role
We are seeking a highly experienced and dynamic Assistant to provide dedicated support to 3 Executives. This role is working for the UK Scripted Series team and is perfect for a resourceful, proactive, and detail-oriented professional who thrives in a fast-paced environment and can seamlessly navigate shifting priorities.
This is a demanding and fast-moving position that requires someone who can exercise good judgment and intuition and has excellent communication skills.
Executive Support
Specific responsibilities include, but are not limited to:
- Provide comprehensive support to 3 Executives, including complex calendar management for internal and external meetings and calls.
- Maintain a highly agile approach to accommodating evolving schedules and priorities.
- Facilitate logistics and technical set-ups for meetings with internal stakeholders and external partners, including high-profile content collaborators.
- Record and distribute meeting notes to relevant parties, ensuring clear communication across the team.
- Arrange and coordinate domestic and international travel itineraries, managing bookings, transportation, and accommodations.
- Process travel and expense reports with accuracy and timeliness.
- Help maintain submission logs.
- Support the team with the preparation of materials such as presentations, documents, and other deliverables.
- Partner closely with internal Assistants across the globe, managing time zones seamlessly.
- Work across internal and external tools and systems.
- Coordinate and oversee projects, including gifting and event logistics.
- Liaise with high-profile talent and stakeholders, maintaining the utmost discretion and professionalism.
Proven Expertise:
- Extensive experience as an Executive or Team Assistant in a fast-paced, high-pressure environment, preferably within the media industry.
- Strong familiarity with the nuances of television and film production and management.
- Exceptional organisational and multitasking skills, with unwavering attention to detail.
- Adept at managing competing priorities and maintaining calm under pressure.
- Ability to work adjusted hours for coordination across time zones (PST), responding promptly to critical matters.
- Strong communication skills.
- Proactive and approachable.
- Being able to work independently as well as collaboratively is essential.
- Confident working with confidential information and managing key relationships.
- Proficiency in Google Workspace tools (Docs, Sheets, Slides, and Gmail).
- Confidence in adopting and mastering new tools and technologies.
- Understanding of UK Scripted Series content at Netflix and the wider media industry.
- Strong written and verbal communication skills, coupled with a team-oriented mindset.
- Demonstrated ability to handle confidential information with discretion.
Enthusiastic about Netflix’s unique culture and values, as described in our Culture Memo.
Inclusion is a Netflix value and we strive to host a meaningful interview experience for all candidates. If you want an accommodation/adjustment for a disability or any other reason during the hiring process, please send a request to your recruiting partner.
We are an equal-opportunity employer and celebrate diversity, recognizing that diversity builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.
Not sure?
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.
Requirements
See the job description for full role requirements.
Benefits
Benefits are provided by the employer and will be confirmed during your application.
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More information related to this job opportunity, from jobsincare:
Here are 5 questions you could be
asked
if you apply for this job:
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Can you tell us about your previous experience as an Executive or Team Assistant in a fast-paced environment? What specific challenges did you face, and how did you overcome them?
How familiar are you with the nuances of television and film production? Could you provide an example of how this knowledge has helped you in your previous roles?
Describe a time when you had to manage competing priorities. How did you ensure all tasks were completed effectively?
What strategies do you use for effective calendar management, particularly when dealing with changing schedules and priorities?
Can you walk us through your process for coordinating a meeting involving high-profile stakeholders? What steps do you take to ensure everything runs smoothly?
1. Can you tell us about your previous experience as an Executive or Team Assistant in a fast-paced environment? What specific challenges did you face, and how did you overcome them?
2. How familiar are you with the nuances of television and film production? Could you provide an example of how this knowledge has helped you in your previous roles?
3. Describe a time when you had to manage competing priorities. How did you ensure all tasks were completed effectively?
4. What strategies do you use for effective calendar management, particularly when dealing with changing schedules and priorities?
5. Can you walk us through your process for coordinating a meeting involving high-profile stakeholders? What steps do you take to ensure everything runs smoothly?
Useful skills for a Team Assistant, Series, UK ( FTC - 12 Months):
Click to view
To work as a Team Assistant in a series, especially on a fixed-term contract (FTC) in the UK, you'll need a combination of administrative skills, interpersonal abilities, and an understanding of the media or production environment. Here’s a list of skills that are typically important for this role:
Administrative Skills
1. Organization: Ability to manage multiple tasks, schedules, and priorities efficiently.
2. Time Management: Proficiency in managing time and meeting deadlines.
3. Data Entry and Management: Experience with databases and maintaining records.
4. Document Management: Skills in creating and maintaining spreadsheets, reports, and presentations.
Communication Skills
1. Verbal Communication: Clear and effective communication with team members and external stakeholders.
2. Written Communication: Strong writing skills for emails, reports, and other official documents.
3. Interpersonal Skills: Ability to build relationships with team members and collaborate effectively.
Technical Skills
1. Proficiency in Office Software: Familiarity with tools like Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and project management software.
2. Understanding of Production Software: Knowledge of industry-specific software can be beneficial (e.g., scheduling or project management tools used in film/TV).
Industry Knowledge
1. Understanding of the Media Landscape: Basic knowledge of film and television production processes.
2. Familiarity with Casting, Scripting, and Production Processes: Awareness of how various departments work together in a series.
Problem-Solving Skills
1. Adaptability: Ability to handle unexpected challenges and changes in a fast-paced environment.
2. Critical Thinking: Capability to assess situations and make informed decisions.
Personal Attributes
1. Attention to Detail: Ensuring accuracy in tasks and documents.
2. Professionalism: Maintaining a positive attitude and professionalism in all interactions.
3. Team Player: Willingness to support team members and work collaboratively.
Additional Skills
1. Flexibility: Willingness to work variable hours, as production schedules can be unpredictable.
2. Basic Financial Acumen: Understanding budgeting processes might be a plus, especially when dealing with expenses or invoices.
Networking and Industry Connections
1. Building Relationships: Networking skills can help in establishing connections within the industry.
2. Mentoring/Support: Ability to support senior team members or directors can be important in a production environment.
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